Writing a good thank you letter is practically an art form - it requires time, effort and patience. But when done right, thank you letters are a great way to show your appreciation to someone.
There are many reasons to send thank you letters. Thank you letters for jobs are great for new employees, a quick thank you letter after an interview leaves a positive impression and even a simple thank you for lunch letter can help build more positive relationships. However, in order for business thank you letters to do all these things, they must be written well. Follow these tips for a more effective thank you letter:
1. Write it out – hand-written letters appear more thoughtful and personalized.
2. Keep it brief – be clear, but concise. Typically, your thank you letter should be no longer than a page.
3. Remind the person why you are thanking him or her – your recipient may or may not forget, but either way this shows that you vividly remember what he or she did for you.
Read sample thank you lettersThough you should never copy someone else's thank you letter, a thank you letter sample can help you see different strategies in action.
Have someone proofread your thank you letterWhen you send a business thank you letter, it is important that you maintain a professional and competent appearance. Grammatical errors, misspellings and other editorial inconsistencies can damage your reputation, which means that well-intended thank you letter could do more harm than good.
Personalize your thank you letter and mention something that only you and the recipient would knowThe point of a thank you letter is to personally show your appreciation to someone. In order to do this effectively, your letter should contain a tidbit of information known only to you and your recipient.
- Don't forget to send a thank you letter after a business lunch or an internal interview. Many people also forget to send a business meeting thank you letter. Additionally, it's always a good idea to send thank you letters for jobs that you actually do receive.