For the majority of offices, having the right printer in place and/or locating the right commercial printing company for any big-ticket items can save them from major headaches. If your business is just starting out or has been around for some time but needs improved printing capabilities, here are some tips to make the job much easier.
First, factor in the price so that you get the best deal for your money. This holds true whether you are buying a printer for the office or will be sending out a project such as business cards, flyers, etc.
Like with many other business purchasing needs, shop around for the best deal. Remember, the most expensive printer doesn’t automatically mean the best quality product. On the flip side, don’t go as cheap as possible, keeping in mind that you get what you pay for.
Will your office printer be required for basic duties or expanded projects? If the answer is the latter, then look for a printer to handle multiple functions such as printing pictures, scanning, copying and faxing. In the event you buy a multifunction printer, buy one that has an automatic document feeder (ADF) to allow your employees to fax, copy, scan, or e-mail multipage documents with minimal time and effort. Lastly, the majority of printers slated for an office include both the USB and Ethernet ports, however you may opt for a wireless connection, so ask a customer service rep what will best meet your needs.
In Need of a Printing Project
When it comes to farming out printing projects, be sure to view some samples prior to making a purchasing decision on a company to handle your project/s. Among the things to look for when viewing samples would be the feel of the material, their appearance, whether or not high quality paper is used, and does the company provide both glossy and matte finishes? Businesses should also ask around regarding the printer supplier to determine their record on customer service.
Do they meet deadlines? Do they charge the rates they say they will or do they throw in added costs at the last minute? Do they fix any errors on their part with an expressed guarantee? Lastly, are they easy to locate in the event you have questions and/or concerns?
If the company doesn’t have a regular working phone number or is oftentimes hard to track down, consider going with someone else who can give you better service. Find someone with an office and cell number, email options, and even tech support where available so that your printing needs don’t get jammed.
Photo credit: Choosewhat.com