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Guide to Cash or Accrual Accounting
How to decide which accounting method best fits your needs- Understand the requirements of each method
- Examine accounting software
- Consider hiring a professional bookkeeper
Action Steps
The best contacts and resources to help you get it done
Accounting 101
Basically, the two accounting methods differ only in the timing of when transactions are credited or debited. In practice, though, accounting is rarely basic.
I recommend:
You can find good primers on the accounting methods at Nolo.com, Business Owner's Toolkit, Inc.com and American Express. You can print out a PDF version of this guide to cash vs. accrual accounting provided by Texas A&M University to read at your leisure.
Computerize the process
Unless you're running a micro-business, you probably have your accounts on computer. But does your current software meet your accounting needs? And will it allow you to change as your business grows?
I recommend:
Top Ten Reviews looks at the pluses and minuses of, you guessed it, ten business accounting programs. The Logos accounting program also provides a side-by-side look at some factors to consider in deciding whether to use the cash or accrual method.
Hand over the books
Regardless of whether you choose the accrual or cash accounting method, you'll probably find that hiring an accountant to keep track of the numbers is a worthwhile expense.
I recommend:
Gaebler Ventures and is4profit each offer tips on how to hire a business accountant. The first recommendation is to ask for local referrals. But you also can find business accountants via the practitioner search engines at Accountants World, GoodAccountants and the National Society of Accountants.
Tips & Tactics
Helpful advice for making the most of this Guide- Make sure you understand the financial and tax implications of the accounting method you choose.
- When considering a computer accounting solution, look for one that supports your entire company - sales, service, accounting - so that you can integrate all your financial applications.
- Make sure the accountant you choose is a business accountant. The needs of individuals are much different than those of a business.
- In that same vein, look for an accountant who knows the needs of your particular industry.








