You can purchase expense management solutions based on business size (number of employees) for a small business (0-100), mid-sized business (101-2500) or enterprise business (more than 2500).
Small business expense software is designed for the small business (0-100) with very basic expense reporting needs.
Business expense tracking software for the mid-sized business (101-2500) is best for companies that need a versatile, but not overly complex, expense reporting system.
If your company is an enterprise business (more than 2500), you should consider business expense software that's tailor-made for large corporations.
Choose between web-based, desktop and mobile expense report software
Online expense report software is web-based; also called software as a service (SaaS), you can access it on the Internet from any computer without ever having to download or install it.
Whether for PC or for Mac, expense report PC software is pre-packaged on disk; it must be installed on your computer and can be easily accessed from your desktop.
Mobile expense report software can be used on your favorite handheld, such as a Palm Pilot.
Expense management solutions may include accounting system integration, audit trail, credit card integration and receipt scanning and may offer multiple licenses and make a demo available.
Accounting system integration, or payroll integration, allows you to use your expense report software in conjunction with other applications that you already use; make accounting functions seamless by looking for software that offers QuickBooks integration.
If it has audit trail, expense report software maintains a comprehensive audit log that tracks users' individual transactions for accounting purposes.
Expense management solutions with credit card integration allow you to upload corporate credit card data to your system electronically, automatically populating expense reports with relevant transactions without you ever having to chase down paper statements.
If expense management solutions offer receipt scanning, they're able to scan, analyze and organize paper receipts within an electronic database.
If you'll have multiple employees using your expense report software, consider purchasing a multi-user application with multiple licenses.
Before buying business expense tracking software, download a free demo or a free trial; it's common for software companies to offer a 30-day trial for new users, or to make a demo available to them.
Aestiva Expense Report is a solution for creating, approving and managing employee expenses. It manages the process from request, through reimbursement, to post-spend analysis. The 100% browser-based package is designed to be as simple as possible -- streamlining the process of entering reimbursement requests, approving them, and processing them for payment. The product includes important security, SOX compliance, and reporting features so processes are managed properly.
Tenrox Timesheet automates the collection and approval process of employee time and expenses. The solution reduces review time by 80% and improves project cost reporting. It also reduces expense reporting costs by 80%, automatically imports credit card transactions, manages cash advances, and helps controls spending. Time and expense data can be exported to accounting and payroll systems with built-in integration
TimeClock Plus automates the management, collection and distribution of employee hours in real time, making conventional time and attendance systems things of the past. TimeClock Plus boasts robust, flexible pay rules allowing management to enforce complex work and pay rules, reducing unwanted overtime and increasing accuracy throughout their organization. Windows and Web-based systems available for Small to Enterprise class businesses. Try Risk Free for 30 Days!!
The 100% Web-based Travel & Expense management system reduces the costs of completing, submitting and reimbursing expense reports by up to 80%. Make it easier for travelers or remote employees to complete their expense reports. Use a computer or hand-held device for fast and easy online expense management. Process approvals via e-mail or through a Web browser. Attach scanned receipts to expense reports, if desired, to eliminate file cabinets and postage.
Aestiva Time and Expense is software product that manages the submission of timesheet/expense forms, the automated approval of the form, and the reporting and tracking of the submitted forms. Aestiva Time and Expense can also be fully customized to fit specific business processes. Like all Aestiva products, Aestiva Time and Expense is 100% browser-based and requires only one installation of the product on a single server in your office.
Unanet software helps organizations that need to reliably plan, track and manage people and projects. Unanet provides resource management, project management, timesheets, expense reports and workforce collaboration. Available as a customer premise solution and as an ASP offering. Unanet Technologies helps your high-technology company better manage project, product and services work.
OpenAir is the leading web-native Professional Services Automation solution. OpenAir automates key business functions and provides instant visibility into critical financial and operational metrics, making your enterprise more efficient and more effective. The integrated OpenAir solution streamlines the entire business cycle, from developing new business, to staffing, managing & executing projects, through financial analysis & client billing.
TimeLog Project is a web-based solution that combines time tracking with project management and includes the invoicing process. TimeLog Project is based on efficient and detailed time tracking, that makes it possible to manage projects, customers, invoicing, resources and finance. The solution is targeted to consultancy services, especially IT-consultants, IT-departments, web agencies, biotech & pharma. TimeLog Project unifies your business and becomes a tool for growth.
Autotask is the affordable web-based software solution that keeps you On Time, On Budget and Profitable. Customizable all-in-one solution includes Project Management, CRM, and Service Desk with integrated time and billing functions - all running off the same database; all available from any PC connected to the net. Ideal for professional services, IT Services, consultants, software companies and firms that rely on efficiently managing projects, servicing customers and billing time.
Track time and expenses with ClickTime - an easy-to-use web timesheet system for billing, cost accounting, and payroll used in 25+ countries. Anyone can input expenses into the system on-the-go online, through a desktop application or on your favorite mobile device. Time and expenses instantly appear in customizable reports. Users can analyze costs project-to-project, providing contrast between estimated and actual costs. No installation is necessary. Sign up today for a 30-day free trial.
BillQuick is a flexible time billing and project management software. BillQuick manages clients, projects, phases, document management, estimates, WIP, receivables, and more. Unlimited employee, task & project bill rates. BillQuick handles any billing arrangement: T&M, fixed fee, % complete, sub-contractors, recurring and billing against retainers. It includes over 400 standard Invoices and reports, and provides the in-depth analysis tools needed to optimize all aspects of your business.
easyTIMESHEET is a web-based time & attendance solution that allows companies to easily input, view and approve your employee timesheets individually or collectively. The time to complete the approval process is reduced significantly. easyTIMESHEET offers timesheet import / export options, including timesheet web services, to the leading HR and payroll systems. Optional rules-based Leave Management and Accrual modules also available.
Web TimeSheet is the established market leader in expense reporting and time tracking software, with more than 6,700 customers including HP, Compaq, AT&T Wireless, Sony Music and Charles Schwab. Eliminate adoption failure by implementing the most user friendly time tracking software on the market. Fast implementation typically in 2-3 hours. Simple, intuitive time sheet software interface with pre-populated tasks.
Concur's on-demand business services help companies drive the costs out of booking travel, orchestrate and manage corporate meetings, streamline the entire T&E expense report process, automate the vendor payment and check request process and leverage their employee spend data by turning it into valuable business intelligence.
Projector is a hosted Professional Services Automation solution. It includes project management, time and expense entry, billing and invoicing, resource scheduling, budgeting, project dashboards, extensive analytical reporting, multi-currency support, and accounting system integration. Projector's operational focus and unique combination of web access for casual users and smart-client access for power users makes setup and use very fast. Monthly per-resource pricing and no start-up fees.
Aestiva's Travel and Expense manages the entire travel-to-pay cycle. This product includes customizable forms, SOX compliance, single click data flow as well as robust reporting and management features. Aestiva Travel and Expense can also be fully customized to fit specific business processes. Like all Aestiva products Aestiva Travel and Expense is 100% browser-based and requires only one installation for multiple users.
Aestiva Leave Request is an all-in-one utility for storing, accessing, communicating and managing paid and unpaid employee leave. This browser-based application includes security, notification, and management reporting features ensuring employee vacation and leave requests are managed effectively, efficiently and correctly. Aestiva Leave Request can be deployed with virtually no training and no software installs on PCs. Administrator training is included free of charge with purchase.
Web Timesheet and Expense software with approval routing, DCAA compliance, QuickBooks interface, reports and payroll to help you improve efficiency and productivity. VERY affordable + Easy-to-use = Fast ROI! Use it online ($8 per user per month) or download to your server ($64 per user - one time). Free for 2 users!
TimeGuard is a semi-automatic time tracking and expense logging software, 1 - 50 users. TimeGuard will actively help your business to track time and expenses, taking much of the burden off user's shoulders. TimeGuard provides an accurate view of how time was spent on projects and by whom. It will calculate your project's bills and produce professional reports that you can print or email. TimeGuard include features like: rates per employee or project, assign employees to projects and much more.
Empire SUITE software helps organizations that need to plan, track and manage resources and projects. Empire SUITE provides resource management, project management, timesheets, expense reports and MS Outlook calendaring. Our applications - fully integrated with Microsoft Project, Microsoft Dynamics and Microsoft Outlook - give project driven organizations the tools they need to identify the right resources for their projects.
Expense Report Wizard Expense Recorder for Symbian - Free Mobile... The Expense Report Wizard Expense Recorder software is FREE to download, ...Expense Recorder software is available for Windows Mobile Pocket PC and ... http://download.cnet.com/Expense-Report-Wizard-Expense-Recorder-for-Symbian/3000-206...
Expense Report Wizard Expense Recorder for BlackBerry - Free ... Expense Report Wizard is the fastest and easiest way to automatically create ...Expense Recorder software is available for Windows Mobile Pocket PC and ... http://download.cnet.com/Expense-Report-Wizard-Expense-Recorder-for-BlackBerry/3000-...
ProOnGo Expense Reporting Software For Windows Mobile Touchscreen ... Jan 23, 2009 ... The ProOnGo Windows Mobile Application is a great way to track your daily expenses while creating expense report documents via Adobe PDF and ... http://www.brighthub.com/mobile/windows-mobile-platform/reviews/23349.aspx
ExpenseReport PRO for Palm & Windows 1.0 (Mobile), from ... L3's ExpenseReport lets you record your expenses quickly and easily, as you make them, so you'll never lose track of travel expenses again.
http://software.techrepublic.com.com/abstract.aspx?docid=423945
Guide to Expense Report Software: Mobile
Make your expense report software mobile and report while you wait
By
Lori Carver
Mobile expense reporting software programs give you the freedom to report your expenses as they happen. No more forgetting those little expenses that add up. Now, every time you spend, enter it accurately and get reimbursed your full amount. Software exists for your phone, PDA or even web-based that you can access with your existing phone or PDA.
Choose the best form for your active business. Instead of lugging your laptop with you even into a coffee shop or to the newspaper stand, just enter your expenses on your small phone, which is in your pocket. Consider the following when choosing expense report software: mobile:
1. Purchase mobile expense reporting software for your cell phone.
3. Buy mobile expense reporting software that works online with your existing phone or PDA.
Action Steps
The best contacts and resources to help you get it done
Locate mobile expense software suppliers for your cell phone
Use a software program that integrates with your cell phone to create and manage your expenses while on the road. Bring up the program, fill in the blanks and submit for fast and easy reporting.
I recommend:Alltel Wireless Business provides "Pronto Expense Report Form" that allows your employees to submit their expense form easily over their phone using a Blackberry or Windows mobile device. Cybershift offers a mobile expense report solution using the Blackberry platform. You create your expense report then send it through a familiar interface.
Pick sellers of mobile expense reporting software for PDAs
Most business people today rely on their PDA to get everything done. Expense reporting does not have to be the exception any more. Use your Palm or other PDA to download software expense programs and easily manage your expenses.
I recommend:Wallet Ware offers expense report software for Palm users. Download the free demo onto your Palm to try before you buy. InDev Software offers a very easy program that you can use right out of the box without even referring to the manual. One-hand navigation, password protected and full backup features are some reasons to consider this software program.
Find web-based providers of mobile expense reporting software
Some companies have already gone to the next level and created programs that exist on the web on their servers. All you do is tune in with your smart phone and enter your information. Submit, and the program delivers a polished expense report to your company.
I recommend:Clickapps offers "Expense Report Wizard" that allows you to make your expense report, manage them and submit them when you are ready. Works with Pocket PC and Smart phones. File Transit provides an expense tracking software product for Sony Ericsson phones. Record your expenses during wait times or other down times while you are traveling.
Tips & Tactics
Helpful advice for making the most of this Guide
• Many phones are set up for mobile expense reporting software programs but if you have one that will not work with these programs, consider upgrading to a smart phone or PDA. Ask the representative if the program you want to use will work with the phone you plan to buy.
Make your expense report software mobile and report while you wait.
Mobile expense reporting software programs give you the freedom to report your expenses as they happen. No more forgetting those little expenses that add up. Now, every time you spend, enter it accurately and get reimbursed your full amount. Software exists for your phone, PDA or even web-based that you can access with your existing phone or PDA.Choose the best form for your active business. Instead of lugging your laptop with ...
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