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Payroll Tax

Directory of employer payroll tax services and payroll guides. Understand everything from W2 forms to payroll tax withholdings from one of these vendors.
Payroll Tax Accounting for Small Business
Easy payroll, fast & affordable. We instantly calculate paychecks. You print checks & stubs immediately. Payroll taxes filed. Online. Low monthly fee.
www.paycycle.com  Save My Rating
Easy Online Payroll Tax Solution From SurePayroll
SurePayroll is a secure, online payroll service designed for Small Businesses. Free instant price quote. Easy-to-use with live customer support.
www.surepayroll.com  Save My Rating
Payroll Tax
Reduce the Burden of Government Compliance with ADP. Free Analysis
www.adp.com
Paychex Payroll Services
Outsource Your Payroll Needs - Learn More about Options at Paychex
www.paychex.com
Leading Payroll Services
Complete payroll solution for small & medium business. Free Analysis.
www.Perquest.com
Bank of America® Payroll
Easily Calculate Taxes, Issue W-2s, File Online, & More - Enroll Now!
www.BankofAmerica.com/Payroll
Easy Online Payroll
Payroll services backed by experts. Read reviews & get your quote today
SurePayroll.com/Payroll
Free Payroll Buyers Guide
Compare Payroll Solutions and Save. Download Free Comparison Guide Now.
www.HRworld.com/Payroll
HR Payroll Software
All government pay, leave & benefit requirements. FLSA, Scheduling, WEB
www.StarGarden.com
Owe $10k or More to IRS?
Fastest Payroll Tax Resolution. Ex-IRS Agents. Excellent BBB.
Effectur.com
Payroll Help- L.A. Area
Fast, Easy, Accurate, Low Cost Payroll. Let us help. Call Now!
www.TaxRabbi.com
Frustrated By Payroll?
Discover How Fast Payroll Could Be! Fantastic Free Trial Offer
EndPayrollHeadaches.com
A-Z Payroll Tax Provider Directory
1-9 | A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z
D
Simplified Tax And Wage Reporting System (STAWRS)
Designed to assist employers with federal tax and wage reporting.
workforcesecurity.doleta.gov
I
Employer's Supplemental Tax Guide
Contains specialized and detailed employment tax information supplementing the basic information provided in the Employer's Tax Guide.
www.irs.gov
Employer's Tax Guide
IRS publication explains the requirements for withholding, depositing, reporting, and paying employment taxes.
www.irs.gov
Federal Tax Guide for Employers in the US Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands
Intended for employers whose principal place of business is in the US Virgin Islands, Guam, American Samoa, or the Commonwealth of the Northern Mariana Islands, or who have employees who are subject to income tax withholding for any of these jur...
www.irs.gov
Household Employer's Tax Guide
Explains how to figure, pay, and report social security tax, Medicare tax, federal unemployment tax, and federal income tax withholding for household employees.
www.irs.ustreas.gov
P
Payroll Tax Accounting for Small Business
Easy payroll, fast & affordable. We instantly calculate paychecks. You print checks & stubs immediately. Payroll taxes filed. Online. Low monthly fee.
www.paycycle.com
Payroll-Taxes.com
Source for information on payroll taxes, software, publications and links.
www.payroll-taxes.com
S
Reporting Back Pay and Special Wage Payments to the Social Security Administration
Describes the Social Security Administration's (SSA) special rules for back pay awarded by a court or government agency under a statute to enforce a worker's protection law. Outlines rules for reporting special wage payments made to employees af...
www.ssa.gov
Social Security Online's Guide to Wage Reporting for Employers
Quick reference guide to sources of information, services and assistance to meet end-of-year wage reporting requirements.
www.ssa.gov
Easy Online Payroll Tax Solution From SurePayroll
SurePayroll is a secure, online payroll service designed for Small Businesses. Free instant price quote. Easy-to-use with live customer support.
www.surepayroll.com
Payroll Tax
Reduce the Burden of Government Compliance with ADP. Free Analysis
www.adp.com
Paychex Payroll Services
Outsource Your Payroll Needs - Learn More about Options at Paychex
www.paychex.com
Leading Payroll Services
Complete payroll solution for small & medium business. Free Analysis.
www.Perquest.com

Guide to Calculating Payroll Taxes

Strategies to make sure your payroll tax numbers add up


If you hire employees in your business, you'll also need to collect payroll taxes and remit them to the correct government agencies. It's not an option. Failure to correctly collect and file the full range of required payroll taxes has tripped up many small business owners, subjecting them to government audits and fines.

Before you hire your first employee, make sure you know what payroll taxes you need to withhold and how much. There are several types of payroll taxes:

  1. Social Security and Medicare taxes, or FICA
  2. Federal and state unemployment taxes.
  3. Federal, state and local income taxes.
  4. State disability taxes.


Action Steps

The best contacts and resources to help you get it done

Know your requirements You'll need to determine which of your workers are considered employees subject to withholding. You also need to know exactly what taxes you should collect for federal, state and local governments in your area.

I recommend:  The U.S. Small Business Administration (SBA) has a super-helpful Payroll Taxes page with and overview or each type of payroll tax and useful links to federal and state taxing agencies. The IRS has a complete rundown of your tax obligations as a small business employer. Also see Your Payroll Tax Obligations at Business Owner's Toolkit.

Determine what amounts are subject to withholding Not all compensation is subject to withholding. FICA, for example, only applies up to a certain amount of wages. Business expense reimbursements are not taxable. If you have a restaurant with waiters, be aware of the rules for reporting and withholding on tips

I recommend:  For an overview, see What Compensation is Taxable.

Calculate employee payroll taxes For each employee who gets wages, you'll need to calculate and withhold taxes for each pay period. You can do this manually if you're willing to spend the time and effort. But there are software programs and payroll services available to do it for you.

I recommend:  For an estimate of what you will have to withhold, plug your numbers into the Paycheck Calculator. Some software and payroll service options: Paychex, QuickBooks, NetSuite and Peachtree.

Properly handle payroll tax collections You not only have to collect payroll taxes, you also have to report your collections both to your employees and to the agencies, and you have to forward the amounts collected. You must register with each agency and hand off taxes according to the rules.

I recommend:  For a full discussion of your obligations and how to handle them, read Payroll Tax Returns and Payments. Banks will often handle much of the payroll tax process for you. For an example, check out the Bank of America.

Retain records Your obligations aren't done yet. You have to keep records of your payroll taxes (for as long as eight years in the case of Minnesota) and be ready to share them with the IRS or other agencies.

I recommend:  For a list of the types of records you need to keep and how long you need to keep them, see Payroll & Tax Records.

Tips & Tactics

Helpful advice for making the most of this Guide
  • Never shirk your payroll tax duties, and never 'borrow' from your payroll taxes account. The penalties if you're caught can be severe.
  • If you don't have an accountant familiar with payroll taxes, you might want to consider hiring one. Good advice on payroll taxes in advance can save you time and trouble in the future.
  • Be sure to check reporting requirements. Very small businesses that collect $1,000 or less in payroll taxes in a year may be required to file federal reports annually instead of quarterly.
  • Use electronic transfers for handing over your payroll taxes. It's a handy and convenient time saver.
  • Some states have disability insurance programs that require payroll deductions. Be sure to check if you need to add disability to your withholding.

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How-To Guide from WORK.COM

Guide author
By Irwin Speizer
Strategies to make sure your payroll tax numbers add up.
If you hire employees in your business, you'll also need to collect payroll taxes and remit them to the correct government agencies. It's not an option. Failure to correctly collect and file the full range of required payroll taxes has ... Read more


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