Document Storage Services 

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Providers of document storage services. Research document storage companies offering paper file storage services. Identify record storage services that fit your business needs.
Records Storage Service
Provides secure offsite records storage services. Get four quotes on any document storage need.
www.recordnations.com
Document Storage Services
Provides a better, hands-on alternative for information management services, including records storage, document shredding and more. Request a quote.
Free Pickup | First Month Free | Only $45 a Month
grmims.com
Document Storage Software
Request up to 5 Free Quotes from Document Mgmt Software Providers!
Document_Software.BuyerZone.com
Self Storage Chantilly VA
$1 Pays 1st Month's Rent At The Trusted Home For Your Possessions.
www.StorageVillage.net
Document Management Tools
Storage, Retrieval, Access Software Research Prices, Vendors & Systems!
DocumentManagementResource.com
Stop Buying Storage
No More Hardware. Maximize Storage Capacity with Data Management Software.
Get Storage | Data Protection | Archiving | Contact Us!
www.symantec.com
File Services Storage
Download Full Report in Storage Consolidation. Calculate & Save.
www.secalc.com
Archive or Shred?
Serving VA, MD & DC with secure document destruction at your office
www.safeguardshred.com
Record Storage
Easy, drive-up storage. 4 locations in No. Va. Get coupon now.
www.atlanticstor.com
Portable Storage
Free Pick Up Call 703-996-8180
americanmovingva.com
Spacesaver Systems
High Density Mobile Shelving Hamilton Sorter & File Conversions
SpacesaverInfolinx.com
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A-Z Document Storage Services Provider Directory
0-9 | A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z
0-9
Business Information Solutions
Records storage center providing services for in-house file room management and disaster backup storage.
www.721-file.com
A
Advanced Computer Innovations, Inc.
Developer of applications software and provider of consulting services. The software is a database-file management and word-processing conversion system designed for use on most microcomputers for small businesses. Custom applications software...
www.acii.com
Advanced Records Management
Records and information management of hard copy paper records as well as off-site archival of all types of media.
www.advancedrecords.com
Albert Data Storage
Records storage company providing pickup and delivery, carton and file indexing, private client screening rooms and off-site monitored security and sprinkler systems.
www.albertdatastorage.com
Allstate Business Archives
Supplier of business archives and vault services for business documents and records.
www.allstat.com
Amerivault
Electronic vaulting service provider for computer data and document backup in case of computer outages.
www.amerivault.com
Archive Corporation
Supplier of document storage services including management and protection of paper records, magnetic media, pickup and delivery, barcoded inventory, document destruction and document conversion.
www.archivecorp.com
Archive Management Service
Full-service records management company providing storage and related services for all major media, including paper, computer media, videotape and film, x-rays and blueprints.
www.archivemanagement.com
Archives Management Centers
Document storage business that manages, stores and retrieves hard copy files, medical records and x-rays, engineering drawings, computer media, audio and video tapes and microfilm.
www.archives-amc.com
ArchivesOne
Provider of hard copy business records management services. Capabilities include document storage, retrieval, delivery, indexing, destruction and consulting services.
www.archivesone.com
Archive Systems
Records storage and management company for hard copy records, document imaging systems and computer media storage.
www.archivesystems.com
Atlantic Records Management
Document storage facility providing security, fire protection and computerized inventory control to store, file, retrieve and manage records.
www.atlanticrecordsmgmt.com
B
Barnum Warehouse
Offers warehousing, contract packaging, fulfillment, light assembly, and record/document storage services for manufacturing and service companies.
www.barnumwarehouse.com
BigVault.com
Online storage service providing businesses private and secure access to documents and files.
www.bigvault.com
Business Records Management
Off-site record and document storage company providing services including 24-hour pick-up and delivery, computer media storage and rotation and disaster recovery.
www.businessrecords.com
Document Storage Services - Compare Price Quotes
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C
Capital Records Management
Provides off-site document storage management and retrieval services for commercial business, private and government sectors.
www.capitalrecords.com
CDI Vaults
Supplier of document and data storage offering shredding, micro filming, on-site data backup, computer data support and disaster recovery planning.
www.cdivaults.com
Chicago Records Management
Provider of large and small companies with off-site records storage and data management.
www.chicagorecords.com
Comprehensive Archives
Provider of facilties and services for storage and retrieval of paper, film or magnetic media.
www.comprehensivearchives.com
Corporate Records Management
Off-site file and records management provider.
www.crmfiles.com
Crown Records Management
Supplies records management for companies handling paper documents, electronic media, video, microfilm, x-rays, digital audiotape and CDs.
www.crownworldwide.com
D
DataSafe
Provider of information management and storage solutions for the San Francisco Bay Area, including document, magnetic media and micrographic storage and certified destruction services.
www.datasafe-sf.com
DataSafe - Virginia
Records management company providing document and micromedia storage services.
www.datasafe-va.com
DataSite Northwest
Specialists in providing secure off-site data storage services to the greater Puget Sound area.
www.datasitenw.com
Data Vault
Supplier of document and records management services including off-site storage, barcode tracking, restricted access, destruction and rush delivery.
www.datavaultky.com
Data Vault Online
Manufacturer of a online storage service.
www.datavaultonline.com
Database File Tech Group
Houses and manages records and information covering dead file boxes, financial records, archival material, off-site tape backup, storage and daily records management.
www.dbft.com
DHS Associates
Developer of custom software for records management, self storage and asset tracking.
www.dhsassociates.com
Diversified Information Technologies
Supplier of document imaging, microform conversion, electronic storage and Internet-based retrieval systems and services.
www.divintech.com
Docu-Depot
Supplier of document, media, film and information storage, retrieval and life-cycle management services.
www.docudepot.com
Document Management Archives
Specializes in offering facilities for document management and records storage.
www.documentmanagementarchives.com
DocuSafe
Information and records management provider specializing in archival materials.
www.docusafe.net
Diversified Records Management
Provider of document archival services including micrographic solutions and imaging to optical disk.
www.drmcorp.com
D.S. Data Storage
Software development company, maker of DS-Televaulting, designed for service providers and off-site records management companies to develop e-backup and e-storage systems.
www.dstelevaulting.com
DTA Systems
Large scale data storage and archive provider for governmental and industrial organizations.
www.dta.nl
E
Eagle Business Archives
Provider of document storage facilities for the New York metropolitan area.
www.eaglearchives.com
F
First Federal
Provider of integrated off-site data storage and end-user recovery services for companies in the greater Washington, D.C.-Baltimore, Maryland area.
www.ffederal.com
Fireproof Records Center
Records and document management storage and services provider.
www.fireproof.com
G
Document Storage Services
Provides a better, hands-on alternative for information management services, including records storage, document shredding and more. Request a quote.
grmims.com
GRM Information Management Services
Information and records management provider offering products including document storage, climate-controlled vault storage for electronic and magnetic media, electronic vaulting and automatic data backup and recovery services.
www.grmims.com
I
Secured Destruction Services
Provider of document destruction services including shredding and disintegration.
www.infoguardinc.com
InfoManagement
Supplier of document imaging, electronic media management and records storage and management services.
www.infomanagement.com
K
Kent Record Management
Provider of a commercial record center for storage of hard-copy records and computer media.
www.kentrecords.com
M
Reagent Information Storage
Provider of a secure record and data storage and retrieval facility. Services include data/document shredding and recycling, material storage, fulfillment services and courier service.
www.marsh-creek.com
MDS Records Management
Provider of record retention services for storage of paper documents, computer tapes, microfilm and microfiche.
www.mdsrecordsmgmt.com
Meritex Enterprises
Supplier of records storage and services including box and file indexing, delivery, document destruction and custom reporting.
www.meritexenterprises.com
Mid-Con Data Services
Commercial records center specializing in the storage and management of business files and magnetic media.
www.midcondata.com
Midwest Records Storage
Off-site business records storage company providing computerized records inventory, barcoding, destruction and consulting services.
www.midwestrecordstorage.com
Moishe's Moving Systems
Full-service document storage company managing hard copy records in greater New York. Also provides climate-controlled vault storage for preservation and retrieval of electronic data, film and tape.
www.moishes.com
My Last Wish
Provides facilities to store and update personal material including text documents, pictures, video and sound files in your own private and secure virtual safety deposit box.
www.mylastwish.com
N
New England Archives Center
Supplier of records management solutions for electronic imaging, record storage and micrographic systems.
www.neac.com
National Records Management
Full-service off-site record storage company providing security and fire protection for hard copy paper, micrographic and magnetic media records.
www.nrmdsm.com
O
Office Archives
Provider of records management and protected off-site records storage services including active file management, disaster recovery and document destruction.
www.officearchives.com
P
Pacific Storage Company
Provider of business records storage, distribution storage and destruction and shredding services.
www.pacificstorage.com
Precision Data Imaging
Designers of secure media storage systems.
www.pdi-inc.net
Perpetual Storage
Provider of long and short-term storage of documents and records for corporations, governments and institutions.
www.perpetualstorage.com
PowerQuest Corporation
Developer of hard disk utility software. PartitionMagic(tm) is a hard disk partitioning utility. DriveCopy(tm) is a hard disk migration utility. Drive Image(tm) and Drive Image Professional(tm) are hard disk backup utilities that use a compre...
www.powerquest.com
Preferred Media
Storage and records management provider. Services include identifying and cataloging assets, storage, retrieval and Web-based access and inventory reporting.
www.preferredmedia.com
Professional Data Storage & Delivery
Supplier of hard copy document storage and retrieval services.
www.prodatastorage.com
R
Recall
Service provider for the management of physical and electronic documents throughout their entire life cycles, from creation to secure destruction.
www.recall.com
RecordMax
Records service center providing microfilming, imaging and hard copy storage and retrieval in the state of Mississippi.
www.recordmax.com
Records Storage Service
Provides secure offsite records storage services. Get four quotes on any document storage need.
www.recordnations.com
Record Storage Systems
Supplier of off-site records retention facilities including delivery, 24-hour access, records retention scheduling and destruction services.
www.recordstorage.com
RecordXpress
Provider of records management solutions and services.
www.recordxpress.com
Rochester Data Storage Center
Storage service provider offering hard copy, business records, microfilm, x-ray, computer tape and medical records storage. Also offer records management consulting and cost analysis.
www.rochesterdata.com
S
Save-A-File Systems
Provider of paper and magnetic media storage, x-ray and medical records management services, bonded pickup and delivery, box and file retrieval, filing, fax and copying services.
www.saveafilesystems.com
Shick DataBank
Records storage and management company serving the Southern California area.
www.schickdatabank.com
Subterranean Data Storage
Supplier of underground vault storage for records, documents, data and other valuable company assets.
www.sdsvaults.com
Record Keepers
Records storage and management company offering immediate access, secure facilities, records management services and document destruction.
www.securerecords.com
Security Archives
Records management services company providing barcoded storage and retrieval, pickup and delivery, computer tape rotation, copying and fax services and confidential records destruction.
www.securityarchives.com
SecurTec
Data and document storage company providing secure data storage and retrieval, pickup and delivery and business recovery center services.
www.securtec1.com
S&S Record Retention Service
Document and materials storage provider.
www.ssrrc.com
Starpoint Storage
Document storage, conversion and management company. Services include hard copy storage and retrieval, paper conversion to CD-ROM, DVD or electronic files and paper file inventory and destruction.
www.starpointusa.com
Stop Buying Storage
No More Hardware. Maximize Storage Capacity with Data Management Software.
www.symantec.com
T
DocuTeam
Provider of document storage, retrieval and management services.
www.thedocuteam.com
Tulsa Private Security Vault
Supplier of products and services to store, process, simplify and plan for records management and document disaster recovery.
www.tpsv.com
V
Vanguard Archives
Full-service records management company providing off-site storage for business records, medical charts, x-rays, blueprints, off-site backup and rotation of computer media and certified destruction.
www.vanguardarchives.com
Vanguard Vaults
Specialists in critical records management, storage, retrieval and destruction. Facilities handle microfiche and film, dat tapes, reels, laser discs, videos and paper files.
www.vanguardvaults.com
Virtual Image Technology
Document management services and products for computer output/data conversion, document and film scanning, optical imaging, preservation and online document storage.
www.vimagetech.com
Vital Archives
Full-service commercial records center providing off-site management of business documents including records control systems, secure records storage, pickup and delivery and controlled document destruction.
www.vitalarchives.com
Vital Records
Supplier of on-site or off-site data/document protection and disaster recovery support and services.
www.vitalrecords.com
W
Williams Records Management, Inc.
Provider of data file record storage services. The company also provides bar-coding and x-ray reading and document destruction services for hard documents and sells information management software. Services are provided to multiple industries....
www.williamsrecords.com
Z
Zurich Depository Corporation
Storage company for protection of personal and company valuables, critical documents and source codes.
www.zurichdepository.com
Document Storage Software
Request up to 5 Free Quotes from Document Mgmt Software Providers!
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Self Storage Chantilly VA
$1 Pays 1st Month's Rent At The Trusted Home For Your Possessions.
www.StorageVillage.net
Document Management Tools
Storage, Retrieval, Access Software Research Prices, Vendors & Systems!
DocumentManagementResource.com

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Guide to Pricing and Costs of Document Storage Services

Set a budget for document and file storage services

By B. Lumadue


Pricing and costs of document storage services vary widely. The costs are determined by the type of document storage management system that you choose.

Start planning your budget by getting prices from several vendors. When determining the price for document storage services consider the following:

1. Off site paper file storage can be a low cost solution, with a set monthly fee.

2. Budget for the cost of boxes when you choose to use an off site file storage facility.

3. Record storage software prices can vary depending on the type of system you choose.

4. Electronic document storage can include additional costs, such as scanning and document preparation.

Action Steps
The best contacts and resources to help you get it done


Save money by using document storage companies

Storing your physical documents off site with a paper file storage company can be one of the most inexpensive methods of document storage. Your files are kept safe and secure without setup, software licensing or scanning fees.

I recommend: Compare costs of small and large off site storage companies. Prices vary depending on how much you need to store, but start at less than $50 per month at some companies. Cintas, a large document storage company, employs bonded and insured personnel and is a Health Insurance Portability and Accountability Act (HIPAA) business associate. Records Management Services is a smaller company that stores boxed records for a low monthly fee. Remember to include the cost of boxes. Compare prices of boxes suitable for off site storage at companies like Nordisco and Uline. Boxes range in price from $5 to $15, and cost less when you buy in bulk.

Consider off-the-shelf electronic document storage software programs

Off-the-shelf software is an inexpensive solution for digital storage. This type of software allows you to store scanned documents and electronic files. Usually, you pay for a single software license.

I recommend: Informatik Archiver is an affordable system with advanced features that works with various ODBC databases and supports several graphic file formats. The Intellisoft ManageMore document management software system catalogs, stores and retrieves office documents and digital files. Prices for these products range from less than $700 for a single license, to $1,000-$2,000 for mulitiple users. Check out OnlineOrganizing and CNET Download for lists of other software programs suitable for small businesses. Most of the listed programs are less than $100, and some are free.

Price enterprise level record storage software

Enterprise level software is usually expensive but provides a range of services. It can integrate with other programs and offers high level security features.

I recommend: Compare prices of enterprise software from large providers. ColumbiaSoft's Document Locator software complies with industry regulations and integrates with Windows Explorer, Microsoft Office products and CAD programs. Laserfiche is a nationwide company that offers document management solutions for government, health care, financial services and other regulated industries. Prices vary based on the modules and customization you require and start at around $20,000.00.

Include the costs of scanning into your record storage services budget

Scanning can be done by your employees as needed for most document management systems. However, if you have a lot of older documents that must be digitally stored, a scanning service may be a necessary, but expensive, option. If you use a scanning company as part of your document storage system, make sure the cost includes records preparation. Also check that the indexing and format will integrate with your document management system. Prices for professional scanning are generally around a dollar per page, but can vary depending on how much document preparation and indexing is required.

I recommend: Digital Documents will meet or beat competitor pricing and offers fixed or value-based pricing contracts. MicroMEDIA offers on-site scanning and indexing services.

Tips & Tactics

Helpful advice for making the most of this Guide

  • •  If the record storage software provider includes a server, find out if you can purchase one separately. You may be able to save a lot by buying the server on your own. Make sure the server meets the software provider's specifications.
  • •  Don't sacrifice quality for price, particularly if you're in a regulated industry. Make sure the document storage solutions software that you choose is secure and allows for easy retrieval.

FEATURED LISTINGS
Records Storage Service
Provides secure offsite records storage services. Get four quotes on any document storage need.
Document Storage Services
Provides a better, hands-on alternative for information management services, including records storage, document shredding and more. Request a quote.
Free Pickup | First Month Free | Only $45 a Month
Stop Buying Storage
No More Hardware. Maximize Storage Capacity with Data Management Software.
Get Storage | Data Protection | Archiving | Contact Us!
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Guide author

Guide to File and Record Storage Services

Pare down paper, improve privacy and retain easy access to your files

By Jennifer Nichols, Online Marketing Specialist


Are your closets and file cabinets overflowing? Do you have files with sensitive customer information that needs to be protected? Does it take you too long to locate important records? If so, it's time to implement a records management system.

The good news is that numerous companies have emerged to provide assistance with this vital need. Getting a handle on your files and records is worth the effort; it can improve productivity, increase sales and lead to better customer service.

Whether you take the do-it-yourself approach to storage, or you outsource the task to a records management firm, keep the following in mind:

  1. Easy access to records
  2. Privacy and security
  3. Disaster recovery
  4. Space limitations
  5. Compliance and legal requirements

Action Steps
The best contacts and resources to help you get it done


Consider a one-stop records storage and management shop

If your storage needs are particularly large or complex, consider using the services of a major records management firm that can handle all your filing and storage needs, including fast access to documents, climate-controlled environment and destruction.

I recommend: Take an online video tour of services available from industry leader Iron Mountain. Register at PRISM International, the association for information management providers, to download a free checklist of important things to consider when choosing a records management service provider. Or find a record storage firm at Record Storage Companies of America.

Ensure easy access to your files

If you'll need to get at your stored files easily, look for storage providers that provide immediate access options.

I recommend: American Archive & Shredding LLC boasts complete indexing services and a sophisticated barcode system to speed file retrieval. SpringCM's content on-demand record storage system offers fast access to your documents via the Web.

Use digital imaging

Reduce the amount of paper files in your office by scanning them and storing the images electronically. To avoid taking up valuable space on your own hard drive, use a file host that stores them on a secure Web site. If you're storing documents with a records management firm, they can usually do the scanning for you.

I recommend: Store up to 1GB on Box.net for free or pay a low monthly fee for up to 5GB. With Yahoo! Briefcase, you can store up to 25GB for free. Archive America will scan your stored documents and email them to you when requested.

Create a safe environment for your files

Records, such as film archives, have to be stored in a temperature-controlled environment. To prevent your hard work from becoming worthless, invest in space in an environmentally conducive warehouse.

I recommend: Iron Mountain offers secure, climate-controlled storage environments.

Back up important files

Routinely back up your files on a CD or DVD to ensure that you never lose a single record.

I recommend: AmCad will back up your data on digital media and store it in a vault.

Destroy hard copies

Once your documents have been stored digitally, you can destroy the hard copies of some of those documents.

I recommend: Recall provides on or off-site destruction services, and will recycle your shredded documents whenever possible.

Create a records management policy

Draft a 'record retention policy' so employees won't have to guess whether a file needs to be stored or can be thrown away. Take a proactive approach and create one now rather than waiting until after you lose an important file.

I recommend: The Record Storage Companies of America provides a list of documents that should be stored and protected.

Shore up your storage space

Improve your in-house storage capabilities with file cabinets, storage lockers and fireproof file cabinets you can lock. Consider adding shelving to store boxed files.

I recommend: Purchase shelving and file cabinets online or at your local Office Depot.

Tips & Tactics

Helpful advice for making the most of this Guide

  • •  Provide the storage facility with a complete list of personnel who are authorized to retrieve or remove files and records.
  • •  The best time to implement a file and records storage system is when you start your business.
  • •  In case of a disaster, off-site storage of your files can be a lifesaver. It can help keep your business operating during and following a crisis.
  • •  Check to see if your email provider offers free online document storage. Consider how secure the storage site is before scanning and uploading your documents.

FEATURED LISTINGS
Records Storage Service
Provides secure offsite records storage services. Get four quotes on any document storage need.
Document Storage Services
Provides a better, hands-on alternative for information management services, including records storage, document shredding and more. Request a quote.
Free Pickup | First Month Free | Only $45 a Month
Stop Buying Storage
No More Hardware. Maximize Storage Capacity with Data Management Software.
Get Storage | Data Protection | Archiving | Contact Us!
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Guide to Document Storage Services Basics

Keep your documents safe, secure and accessible with record storage services

By B. Lumadue


If you're running out of space to store your records and have so much paper that it takes hours to find a single document, it might be time to consider a document storage system. Getting an understanding of document storage services basics is the first step to achieving organization.

Choosing which type of document storage is right for you can be difficult, since there's a wide range of solutions to choose from. Here are some steps you should follow to get started in choosing record storage services:

1. Find out what government and industry regulations for document storage apply to your business.

2. Get an overview of the types of document storage services.

3. Find out what kinds of services fit within your budget.

Action Steps
The best contacts and resources to help you get it done


Find out the requirements of electronic document storage and paper file storage

Federal and state laws require that companies retain certain records for a specified period. There's not one set rule across industries -- the type of work you do and financial activities your company engages in determines which documents need to be saved and for how long.

I recommend: The law firm of Newcomb, Sabin, Schwartz & Landsverk provides a summary of document retention requirements and tips on developing a document retention policy. The Internal Revenue Service provides information about tax and expense document retention rules. The U.S. Department of Health and Human Services provides information about Health Information Privacy Act regulations that affect health care providers. For specific information, check with your state or local government. Find a directory of state and local government offices at Statelocalgov.

Find information about document storage companies

Storing documents on site can pose some problems. For one thing, important documents can be lost or damaged due to fire, flood and poor storage conditions. In addition, it can be difficult to find documents when you need them and the boxes or filing cabinets used to hold them can take up valuable space. The most inexpensive and uncomplicated way to safely store documents is with an off site storage company. These companies guarantee safe storage and can locate documents and send them to you when you need them.

I recommend: Record Storage Companies of America provides a directory of members throughout the United States. ARMA International, a not-for-profit professional association, provides a buyer's guide to off site storage and archiving companies.

Find news and information about digital document storage services

Record storage software allows you to save space and access documents quickly. With this type of system, documents are scanned into a software program database that can be housed at your own company or off site. The system usually includes storage of electronic documents like email and computer files. There are many providers in this industry, offering a wide range of options.

I recommend: The CPA Technology Advisor offers a review of electronic document management and storage systems. Check out CMS Wire for news and reviews on document and content management companies and trends.

Tips & Tactics

Helpful advice for making the most of this Guide

  • •  Be sure to include a service and support contract when you purchase document storage management software. It can save time and frustration as you learn to use the product or come across glitches.

FEATURED LISTINGS
Records Storage Service
Provides secure offsite records storage services. Get four quotes on any document storage need.
Document Storage Services
Provides a better, hands-on alternative for information management services, including records storage, document shredding and more. Request a quote.
Free Pickup | First Month Free | Only $45 a Month
Stop Buying Storage
No More Hardware. Maximize Storage Capacity with Data Management Software.
Get Storage | Data Protection | Archiving | Contact Us!
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Guide to Document Storage Services Key Terms

File away these key terms associated with document storage services

By M. Worcester


Document storage used to be bulky and dusty, but with computer technology it is all about scanning and making digital copies of documents for storage and retrieval on computers. Computer storage of documents takes much less space, but comes with its own lingo.

Document storage services digitize documents and organize them into a database that you can easily search. They may store documents as images or text, depending on your needs. With document storage services key terms, you'll know the best features to look for in your service.

Action Steps
The best contacts and resources to help you get it done


Database

A database is an organized collection of data that is set up so a computer can easily sort and retrieve information from it. Using a database, you can store and retrieve documents when needed.

I recommend: Find an extensive glossary of terms you'll run across when dealing with document storage, including database, at ITS Imaging.

Document imaging, electronic imaging and digitizing

All of these terms refer to the process of creating or capturing a digital image from a printed document. Many digital documents use a computer to create them, so they're relatively easy to deal with in digital storage. But some companies have lots of paper documents, either forms or records from pre-computer days, that they need to scan into the computer in order to store them digitally.

I recommend: Browse through a glossary of terms related to document storage, including document imaging, at the American Health Information Management Association, which has a nice glossary with complete definitions.

Image resolution

The resolution of a scanned image refers to the number of dots per inch that make up the image. The greater the resolution, the more clear and easy to read a document will be. Documents stored for viewing only on a computer screen can have a lower resolution than those that you will need to print, since computer printers print at a higher resolution than the computer screen displays.

I recommend: Check out a glossary of terms relating to document storage, including image resolution, at Princeton Imaging.

Optical character recognition

Optical character recognition, or OCR for short, is how a computer and scanner translate a scanned page of text into pure text rather than an image. You can electronically search a document stored as text for keywords and other content, whereas an image file you can't. Text files also take up much less storage space on a computer than image files.

I recommend: Read a description of optical character resolution and other digital imaging terms at Conservation OnLine.

Full text search

If a document storage and retrieval system has full text search, a user can search for any string of text that the text might contain in any of the documents, and the search will find it.

I recommend: ColumbiaSoft offers document management with a full-text search feature.

Indexing

Indexing involves identifying the parts of each document that you will want to search for, and creating the database so you can search for parts and find them. Rather than search each and every document, the index will be a list of the documents stored with the important data fields in each one.

I recommend: Get a definition of indexing, and other terms that come up when dealing with document storage, at Compact.


FEATURED LISTINGS
Records Storage Service
Provides secure offsite records storage services. Get four quotes on any document storage need.
Document Storage Services
Provides a better, hands-on alternative for information management services, including records storage, document shredding and more. Request a quote.
Free Pickup | First Month Free | Only $45 a Month
Stop Buying Storage
No More Hardware. Maximize Storage Capacity with Data Management Software.
Get Storage | Data Protection | Archiving | Contact Us!
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Pricing and Costs of Document Storage Services

Set a budget for document and file storage services.
Pricing and costs of document storage services vary widely. The costs are determined by the type of document storage management system that you choose.Start planning your budget by getting prices from several vendors. When determining the price for document storage services consider the following:1. Off site paper file storage can be a low cost solution, with a set monthly fee.2. Budget for the cost of boxes when you choose to ... Read more

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