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Guide to Great Laptops for Small Business
A laptop should incorporate all your needed tools in one easily transportable packageIn order to fill this vital role, a small-business laptop should:
- Be powerful enough to run the software applications required to manage your company
- Serve as your personal organizer and planner
- Keep you plugged in to your business while on the road
- Connect seamlessly to PDAs, printers, wireless networks, cell phones and other devices in order to make transferring information easy
- Assist you in making effective presentations to clients
- Provide a secure and durable computing environment in the office and on the road
Action Steps
The best contacts and resources to help you get it done
Determine your computing needs now and in the near future
Decide what features and how much processing power you'll need. If your laptop will be used to create simple documents and spreadsheets, send emails and perform other routine functions, you can get by with models priced under $1,000. If you plan to use your laptop for engineering, graphic arts or spreadsheet-intensive functions or to make multimedia client presentations, you may need more powerful specifications.
I recommend:
Check laptop reviews at CNet, which also offers comparison shopping. See the latest and greatest laptop choices at the Web sites of major manufacturers such as Apple, Dell, Gateway, HP, IBM/Lenovo, Sony and Toshiba.
Assess your work habits
How you work can greatly influence your choice of laptop. If you travel frequently by plane, put a premium on light-weight models. If you plan to use your laptop at construction sites and other harsh environments, consider those designed to take added punishment. Large-screen models help devoted multi-taskers and those who use laptops for graphics, engineering and Web-intensive work.
I recommend:
Business road warriors can get advice on extending your laptop's battery life at Microsoft's Web site. Rugged Notebooks and ToughBook Sales feature durable notebook models.
Opt for maximum connectivity
Make sure your laptop can exchange information with other devices in your company, such as printers, phones and office networks, as well as devices you may need in the future. Bluetooth, Ethernet, Firewire, USB2 and Wifi top the list of popular connectivity standards. It's best to hedge your bets by insuring the laptop you buy supports each.
I recommend:
Howstuffworks Shopper lets you compare laptops based on a variety of criteria, including connectivity options.
Place a premium on security
The best laptop in the world can do your company far more harm than good if it's lost or stolen or if techno thieves pilfer your data. Likewise, an undetected virus can ensnarl your data. While Windows and other popular operating systems come with security features, those may not be enough to discourage hackers.
I recommend:
Read PC World's comprehensive advice on laptop security. Software maker Symantec offers a popular line of computer security applications. Compare it with other brands at CNet. Computer Security Products Inc. sells PC hardware devices such as locks and alarms to help deter theft.
Tips & Tactics
Helpful advice for making the most of this Guide- Buy a better laptop than you need right now so it will be powerful enough to meet your growing needs in the future.
- Make sure your computer has the processing power needed to run the software both you and your clients use, so that needed information can be easily sent from one machine to another.
- Ask employees to fill out wish lists of the software and hardware features they'd like to see in a laptop to assist you if plan to buy multiple units.
- Create mandatory security and data back-up procedures to insure against information theft or loss.
- Devise procedures for 'recycling' older laptops throughout the company, allowing power users, for example, to pass on their outdated models to employees with less-intensive computing needs.
