You are coordinating a major corporate event, and you need to rent computers for your presenters. Business computer rental in the US is simple because nationwide computer rental services abound. AV companies all across the US are going nationwide and offering computer rentals by state.

Renting your computers onsite is the fastest and simplest way to accommodate anywhere from one presenter to hundreds by utilizing consistent brands and technology. Renting is cost-effective, and it saves you from having to lug your personal machine on business trips with you. Computer rentals also protect your laptop from any unnecessary prying eyes that may sneak a peak at your hard drive.

To make the most of your event’s computer rentals:

1. First start at your venue and see what the in-house AV company has to offer.

2. If they cannot meet your need, start contacting computer rentals by state. Most national AV companies service the majority of the US major metropolitan areas.

3. Negotiate rates based on overall rental needs.

Action Steps
The best contacts and resources to help you get it done

Check out the computer rentals available online

Companies like Rentech Solutions, Rush Computer Rentals or AveAdvantage.com are major online rental companies.

I recommend: Rentech offers a 1 day laptop rental for $79. Rush Computer offers both Mac and HP computers. AveAdovantage.com gives you one day laptop rentals for $89 and 2 day rentals for $99. They offer you business rentals, personal rentals, and large quantity rentals. They also have express delivery available.

Use an online computer rental by state search engine

The Corporate Event Channel can help you in your business computer rental in the United States search.

I recommend: The Corporate Event Channel lists Spencer Daniels National Audio/Visual on its website, and mentioning that you found them on the Corporate Event Channel will give you their lowest rates and priority booking. You can also look for your computer rental by state, make a request for a proposal or sign up for their free Event Planning Newsletter.

Consider long term rentals or rent to own laptop computers

Companies like Advanced AV Rentals and Expert AV Rental offer short term to long term rental periods.

I recommend: With Advanced AV Rentals, a 1 day rental will cost you $89, 2 days/$99, 3 days/$109, one week/$129, 2 weeks/$149, and one month/$199. Expert AV Rental also offers long term leasing and has a satisfaction guaranteed policy. Are you interested in purchasing the rented laptop after you have used it for an extended period of time? Believe me, everything is negotiable. Rent it long enough, and you’ll already have spent the money that the AV company put down to purchase it in the first place. If you have rent to own plans, discuss them at the onset of your conversation with the companies you are looking at for business computer rental in the United States.

Tips & Tactics

Helpful advice for making the most of this Guide

• •  Ask for a multiple day discount if your nationwide computer rental company doesn't come out and offer it.
• •  Also consider asking about a multi-site discount if you plan on renting a computer and doing business with one particular company throughout the year. Business computer rental in the US is a competitive market, so use the renter's market to your advantage. Consider aligning yourself with one AV company for all of your company's needs in order to secure even better pricing. They reap the reward of the repeat business and a loyal client while you reap the reward of volume pricing.