Any small business that relies on computers needs to protect the company's data with a file server. You can also make it easier for your employees to share information by using a network file server instead of emailing documents.

Even if your business only uses a computer occasionally for simple bookkeeping, you can benefit from a file server to ensure you never lose your data. Keep these tips in mind as you decide to buy file server or use a file server service:

1. Do not overspend on a server designed for large corporations. Find a server that can meet the same needs on a smaller scale.

2. A web based file server service can provide many of the same capabilities, such as memory and email support, without needing to store a server.

3. Wholesale distributors can give you the best deals. Many will even customize the server for your business needs.

Action Steps
The best contacts and resources to help you get it done

Find network file servers designed for small businesses

Do not give up the benefits of a computer file server designed for large corporations just because you are a small business. There are now servers designed for small businesses with the same features and benefits once only available to larger businesses.

I recommend: Kontender Technology Group, Inc. offers large business features to small businesses at a reasonable price and does not require IT experience to operate. Orange Computers and File Servers Inc. is an Intel channeling partner.

Use web file servers if you aren't ready to purchase a file server

There are many benefits to using a web based file server. You have the same ability to store data, share files and backup your computers without the need to find space for a server.

I recommend: Egnyte offers on demand file servers with web access. They offer a free 15-day trial. MyWebServer is a free web, file and application server.

Shop wholesale distributors for file server software and file servers

If you know exactly what you need and want the best price you can get, shop a wholesale distributor that offers a variety of servers. Or customize a server and get only the features you want.

I recommend: Servers Direct offers a variety of servers that they can customize to meet your business' individual needs. Bass Computers, Inc. is a wholesale computer parts distributor.

Keep your home-based business running smoothly with a file server that is just your size

Even if your small business consists of just you, you still want to protect your computer and your precious data. Find a file server made for home use and you will be able to get the features you need without the extras you don't.

I recommend: Microsoft offers Windows Home Server, which gives you the benefit of being able to access your files remotely from anywhere. NETGEAR offers the ReadyNAS NV+, which supports Windows, Mac, Unix and Linux as well as anything else that has a web browser or FTP client to safely store your photos and files.

Tips & Tactics

Helpful advice for making the most of this Guide

• •  Keep backup tapes or discs in a separate place from your file server in case of fire or water damage.