Eliminate paper-based documents & streamline clinical workflow. Improve clinical productivity with electronic documentation tools.
SalarInc.com
Compare document management software using Capterra's free, comprehensive software directory.
Capterra.com/document-management-software
Eliminate Paper-Based Contracts. Cost-Savings up to 80% with eSign!
www.DocuSign.com
Synchronize content between servers and PCs. Protect data and availability. Start your complimentary trial now.
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www.spursuits.com
Offering consulting, custom design hosting, training and CMS services.
www.CivicPlus.com/Portfolio
Document Management Software for businesses to automate processes.
www.CEBOS.com/document-management
Practical Programs is a full-service document management solution provider: Consulting, Scanning, OCR, Web Hosting, Document Management.
www.totaldocument.com
Find a better way to store, retrieve and share your documents securely with electronic document management software. Learn how to increase efficiency.
Homepage | General Products | Contact Us | EDM 101 Article
www.docfinity.com/EDMS
Get Expert Document Discovery and Scanning Services from Esquire.
www.EsquireSolutions.com/ELS
Hosted Document Management Starting at $35.95 per Month
www.DiVASolutions.com
Build Customer Loyalty, Reduce Cost & Create Personalized Publications.
www.hp.com/go /exstream
Save time and money with Online Document Management. Find out how.
sambastream.com/DocumentManagement
Information and knowledge management system manufacturer that provides a document control system for allowing documents to be stored and retrieved by subject, title or content.
www.3tt.com.au
Developer of web-based collaboration software that works within corporate documents.
www.accentuate.com
Versioning, locking and multiple upload are among our document management features. Files can be attached and shared on both project and task levels.
www.aceproject.com
Provides solutions to enhance back office and business-to-business processes for electronic, Internet and paper-based commerce.
www.acom.com
Develops and provides payment, transaction and document management applications and consulting services to businesses involved in banking, government, utilities, energy, retail, insurance and credit card operations. Provides check, remittance an...
www.afsimage.com
Company that designs, develops and supports enterprise document management and productivity-enhancement software for engineers and manufacturing industries.
www.aimasoft.com
Provides electronic document imaging and information management solutions in litigation support, commercial imaging, backfile conversion and forms processing.
www.amdoc.com
Provider of online and digital document management and multi-vendor support services.
www.anacomp.com
Developer of document management software called BB+ Publisher(tm). Distributor of imaging systems for scanning microfilm, checks and other financial documents. Products are sold to the financial market. This company was capitalized by privat...
www.andersonimaging.com
Specializes in document imaging, document management and document archiving software.
members.aol.com
Provider of export documentation software and textbooks for exporters, freight forwarders and logistics.
members.aol.com
Software provider for archive and retrieval of documents, images and Internet sites.
www.archido.com
Supplies document management solutions including hard copy management and digital imaging of active and inactive documents for corporate, legal and government organizations.
www.archiveamerica.com
Provider of document and image management software for businesses and individuals.
www.archivepower.com
Supplier of contract management software systems that address the needs of corporate legal departments, law firms and contract management professionals.
www.arm-group.com
Provider of records management and workflow solutions for the utility, petrochemical and manufacturing industries.
www.asllc.com
Developer of knowledge and document management applications.
www.aviatorsoftware.com
Suppliers of document management software and technology for data entry, PDF conversion, forms processing, imaging and retrieval.
www.b-e.com
Provider of document management software to archive, retrieve, print to archive, search and view documents from an Internet browser.
broadgun.com
Developer of file transfer computer software and utilities. Software runs on VSE operating systems and IBM s390 mainframes. Products are sold to multiple industries. This company was capitalized by private investment.
www.bsiopti.com
Manufacturer of a paperless office, workflow and document management software file and filing system.
www.cabinetng.com
Provider of integrated document management solutions for engineering, technical and business applications.
www.cad-capture.co.uk
Develops digital imaging software for OCR, Web publishing, electronic forms, document management, photo imaging and media asset management.
www.caere.com
Provider of digital imaging, OCR, Web publishing, electronic forms, document management, photo imaging, and media asset management software.
www.caere.com
Compare document management software using Capterra's free, comprehensive software directory.
Capterra.com/document-management-software
Develops software products for information and document capture and management.
www.captivasoftware.com
Provider of document and information management solutions. Access is provided in analog to digital systems for film-based imaging. Electronic imaging software specializes in the development and distribution of document management and mass stor...
www.casnetinfopage.com
Provider of CD based and online based document management solutions.
www.cdfiling.com
Specialists in information, record and materials management.
www.centralbusinessgroup.com
Global provider of chemistry and laboratory data management software and solutions.
www.chemsw.com
Provider of enterprise-wide document view and markup software solutions for electronic documents that are outside their author applications.
www.cimmetry.com
Developer of file viewer, management and archiving software. The software runs on Windows 95, 98 and NT. Products are sold to multiple industries. This company was capitalized by private investment.
www.clear-simple.com
Knowledge centered software provider for engineering documentation, allowing diagram creation and visualization without maintaining CAD diagrams.
www.cogitoinc.com
Developer of Searcher and Searcher Professional file and text searching utilities software. Software runs on PCs and compatibles in Windows and Windows NT environments. Products are sold to end-users. This company was capitalized by private i...
www.cognitronix.com
Manufacturer of audit trail software used to manage document revisions.
www.componentsoftware.com
Developer of integrated optical imaging, document management, workflow, COLD/ERM, Web, and CD publishing software to help offices digitize and manage paper documents.
www.compulink.com
Document management and traceability software for steel, fabrication and fastener manufacturers.
www.compusoftware.com
Provider of legally approved Internet downloadable contract templates for business, education and government contract management use.
www.contractsonline.net
Developer of computer-aided design (CAD) and engineering document management software.
www.cyco.com
Developer of S/390 TCP/IP, PKZIP multiplatform, Y2K and CICS/ESA solutions. CICS.Help(tm), is used to produce hypertext documentation and contextual help to CICS applications. CICS Spell(tm) is a pop-up spell checker. CICS.Notes(tm) is a pop-...
www.data21.com
DPCI provides expert web content management systems, digital asset management solutions, online collaboration software and workflow management.
www.databasepublish.com
Specialists in document management solutions and bureau scanning and digitizing services.
www.datacapture.co.uk
Provider of CD-ROM services and developer of archiving software, Quicksearch(tm) and QuickImage(tm). Products and services are sold to multiple industries. This company was capitalized by private investment.
www.datadisc.com
Provider of document management software and IT consulting services to help streamline document workflow and improve information storage & retrieval.
www.datamaxtexas.com
Providing enterprise contract management solutions designed to automate and manage the entire contract lifecycle across the enterprise, across all contracts and among all trading partners.
www.dicarta.com
Developer of JOB/SCAN and PRO/JCL® job analysis software, as well as DOCU/TEXT® and INFO/X® systems documentation software.
www.diversifiedsoftware.com
Supplier of document imaging, microform conversion, electronic storage and Internet-based retrieval systems and services.
www.divintech.com
Document management company providing document conversion, microfilming, imaging, COLD technologies, forms management and distribution and record management consulting services.
dm2000inc.com
Provider of document management services for file conversion, litigation support, disaster protection, coding/indexing and hard copy records management.
www.dmsinfo.com
Find a better way to store, retrieve and share your documents securely with electronic document management software. Learn how to increase efficiency.
www.docfinity.com/EDMS
Service provider of document management and training services and technologies including electronic document security and encryption, storage management, application management and hosting services.
www.docmantech.com
Developer of document management and document imaging software solutions in partnership with Ricoh.
www.docosoft.com
Develops document management software to manage all document types, integrate documents with line of business applications and automate document processes.
www.documation.co.uk
Provider of a document management software program for heavily-used company libraries or document archives.
www.documentheaven.com
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www.DocuSign.com
ASP (Application Service Provider) for OCIE®, an Enterprise Report Manager (ERM) platform that eliminates microfiche and drastically reduces paper consumption of company reports.
www.donnell.com
Provider of data management services that capture data and deliver access via Internet and extranet technology.
www.dpfdata.com
Product and services for document management including workflow, text searchable databases, OCR, barcode, COLD and scan modules.
www.drdoc.de
Develops, markets and supports document management, image capture, Web-enabled and COLD/ERM processing software.
www.dsiflow.com
Provider of document management, imaging and workflow system solutions.
www.dssihq.com
Manufactures a simple web based document management system for use on intranets and over the Internet.
www.easydocs.com
Provider of services that convert manual maps and records to a digital format. Developer of map/record database software. Products and services are provided to electric utilities, gas utilities, telephone utilities and municipal utilities.
www.edgis.com
Provides a central, retrievable depository for scanned images, faxes, email, digital pictures, word documents, spreadsheets, drawings and movies.
www.efileclerk.com
Devlops, distributes and integrates Microsoft Windows based information and image management software.
www.eisaimage.com
Specialists in health information technology and service solutions through electronic documents, claims information, data warehousing and workflow.
www.electronic-document.com
Developer of data-driven publishing XTensions for QuarkXPress for MacOS and Windows. The XTensions function as document-building, updating and extracting tools. Products are sold to multiple industries.
www.emsoftware.com
A software provider of metadata management, metadata information, document production and comparison and document assembly.
www.esqinc.com
Manufacturer of electronic microfische reader equipment. Reseller of computer hardware and software. Products and services are sold to multiple industries. This company was capitalized by private investment.
www.eyecom.com
Developer of SmartiCORE(tm) COLD downloading software and SmartiDMS(tm) document scanning software. SmartiCORE(tm) downloads information from a mainframe to mini-computers or to PCs. Software allows instant retrieval of downloaded information....
www.filemark.com
Document management provider for storage services, imaging and data conversion, media management, disaster recovery and document retrieval.
fireproof.com
Provider of turnkey systems design, Internet access, applications software programming services and systems software programming services. Software is specialized in document and image management. Products and services are sold to multiple ind...
www.firstsoftware.com
A full-service document management company providing solutions for litigation support, records management and conversion.
www.glaciersys.com
Provider of software solutions for company-wide document management.
www.go2nts.com
Developer of asset maintenance and material management software. Software runs on IBM PCs and compatibles and UNIX and DEC VAX platforms. Products are sold to local and county governments, utilities companies and universities.
www.gpsonline.com
Provider of "cradle to grave" document management services including document storage, microfilming, scanning, business forms processing, document vaulting and electronic document management (EDM).
www.graphicdata.co.uk
Developer of Pathfinder(tm) programming utilities software. The software is a documentation and productivity tool that allows the programming staff to cross reference and document the entire system. The software runs on IBM Systems and AS/400....
www.hawkinfo.com
Provider of computer aided design (CAD) drafting and document management products and services to the oil and petrochemical industries.
www.hi-cad.com
Developer of knowledge management, Web site promotion, and eBusiness intelligence solutions.
www.hisoftware.com
Provider of document management and imaging software to businesses and homeowners.
www.home-organizer.com
Provider of enterprise-class intranet and Internet infrastructure software to collect, manage, organize, store and deliver electronic information.
www.hyperwave.com
Developer of software that stores, structures and automatically publishes business Internet and intranet documents.
www.i-doc.net
Developer of FYI software, for rapidly enabling applications with imaging, document management and workflow. Features include object-type independence, fail-safe bi-directional replication, COLD, records management, electronic forms, full-text ...
www.identitech.com
Full service provider of electronic document management, ebusiness solutions and services for the business, government and healthcare markets.
www.idpco.com
Provider of integrated document management, imaging, workflow, business-to-business and ecommerce document management products for paper intensive industries.
www.idt-inc.com
Specialist consultancy, software development and system integration company working in the field of workflow automation and document image processing.
www.iicon.co.uk
Developer of information content based document retrieval software for local area networks.
www.iiweb.com
Developer of automated case management, electronic document management and automated data collection systems to both public and commercial sectors. Software runs on Windows NT, Windows 95 and Windows for Workgroups. Products are sold to multip...
www.ilevy.com
Developer of Total Information Management System (TIMS) information process software which is available in both hierarchical and relational structures; and provider of custom systems and applications software programming services. Software runs...
www.imageers.com
Developer of MINDS, a document management software which allows documents to be archived at multiple locations for retrieval over a wide area network; IMAGE-X Document Imaging System, an open system designed to integrate existing database applic...
www.imagexx.com
Supplier of custom software systems for Windows NT with expertise in document imaging, workflow and forms processing.
www.imasoft.com
Developer of Virtual Office Information(tm) which operates in Windows, Windows NT and Novell. Products are sold to engineering manufacturers. This company was capitalized by private investment.
www.indususa.com
Developer of software systems and utility software. Products include Guide(tm), a hypertext authoring software package; Guide Reader(tm), a read-only version of Guide(tm); Guide Professional Publisher(tm), a software package which automates the...
www.infoaccess.com
Developer of document management software. Software runs on Macintosh, PCs, UNIX and Windows. Products are sold to engineers.
www.infograph.com
Supplier of document imaging, electronic media management and records storage and management services.
www.infomanagement.com
Document product and services provider for network services, software training, integrated document management systems, automated data collection (OCR) systems, conversion services and network fax solutions.
www.infotekinc.com
Provider of enterprise-wide document automation software that enables financial service organizations to assemble, manage, control and distribute documents.
www.insystems.com
Reseller of document scanners, OCR, ICR and OMR form recognition software, surveys, various business forms, electronic forms and document management technologies.
www.intelliscan.com
Provides a hosted document management service and archive for storing and managing company paper-based information.
www.internetfileroom.com
Software and application service provider (ASP) for electronic document management and workflow solutions for the healthcare, financial services, retail lease management/negotiation and manufacturing industries.
www.intertech.com
Provider of D.E.A.L.S. database management software for information capture, storage and data management.
www.inteum.com
Developer of software tools to create customized ebusiness applications which include workflow, application integration, content management, electronic forms and document imaging, document management and XML architecture.
www.invisionresearch.com
Provider of IBM AFP-compatable Papyrus Document System that enables document development, management and printing within an organization.
www.isis-papyrus.com
Developer and retailer of document search software systems.
www.isleuthhound.com
Developer of text and image retrieval software which runs on multiple systems. Provider of custom database development services. Products and services are sold to multiple industries. This company was capitalized by private investment.
www.itisinc.com
Software provider and consultants for processing and managing ebusiness documents, business processes, secure document archiving and dynamic document management.
www.ixos.com
Provider of software, informational databases, database design and development and related services for document management.
www.jaminmark.com
Manufacturer of software for developers building an application that requires document or knowledge management.
www.karora.com
Develops, markets, and supports integrated document management (IDM) software and provides related professional services.
www.keynetinc.com
Distributor and product launch company for Lotus Notes and Internet based applications, used for creation of information sharing and knowledge management processes.
www.knowledgearc.com
Producer of kWise, an integrated document management software tool for organizing and sharing documents over networks, the Internet or with a CD-ROM.
www.kruseinc.com
Developer of file conversion software and math equation editing software. The software runs on IBM PCs and compatibles and allows the transfer of files from word processing to desktop publishing. Products are sold to multiple industries.
www.ktalk.com
Imaging and information management software and services customized for government, legal and banking industries.
www.latticeinformation.com
Online quality management and document control system. Simplifies daily processes and makes the task of maintaining ISO standards that much easier.
www.lennoxhill.co.uk
Application product provider for imaging and document management, automated workflow, forms processing, document scanning and XML-based business-to-business automation systems.
www.linmar.com
Integrator providing EDM solutions for document archiving, document searching, workflow and internet integration.
www.logonsi.com
LuraTech is a leading provider of digital image and document software solutions based on open, ISO compliant JPEG2000 and PDF/A technologies.
www.luratech.com
Reseller of electronic image management systems. Evaluation of existing business processes to develop, design, implement and service complete electronic document and content management systems.
www.mackinimaging.com
Developer of knowledge and document management software products and services.
www.magellan.com
Developer of PC and mainframe report distribution and management software. RMS(tm) is a report management system, OPS/Master(tm) is a report scheduler, CenterPiece(tm) is an automated object oriented REXX development tool and FYI(tm) is an auto...
www.mantissa.com
Develops and manufactures client/server and Web-based software programs designed to address manufacturing, engineering and FDA validation, document collaboration, control and approval processes.
www.mastercontrol.com
Specialists in implementing Adobe FrameMaker-based software solutions for management of hard-copy and electronic documents.
www.matrixpress.com
Full-service document management firm providing reporting, accounting and control solutions for the healthcare industry.
www.mediscan.com
Software development and systems integration company specializing in document imaging with workflow, COLD, report and imaging warehousing and donor management.
www.metafileweb.com
Provider of structured information management solutions that enable customers to create, manage and distribute their corporate knowledge assets.
www.microstar.com
Integrator of healthcare documentation through development of computer systems to manage medical images and other clinical information in the healthcare industry.
www.mitra.com
Developer of eChange Solutions software for the power, automotive and manufacturing industries to collaborate over the Web with their suppliers and partners to improve product development.
www.motiva.com
Provider of CD-ROM and Internet data preparation services. The company transfers published manuals onto CD-ROMs. Products and services are sold to multiple industries. This company was capitalized by private investment.
www.msi-usa.com
Provider of document management systems that integrate word processing software and business applications, including mail merge and database queries, creating personalized documents on client/server and mainframe platforms.
www.napersoft.com
Specializes in hardware and software solutions supporting payment, remittance and check processing, imaging and document management.
www.netvantage.net
Software organization specializing in utilization of electronic and paper document processing, imaging, database, networking, storage and workflow technologies.
www.newgensoft.com
Full-service distributor focusing exclusively in document imaging, digital video and mass storage solutions.
www.newwavetech.com
Designer and seller of SpaceTiME, an integrated document management system for storage and retrieval of both text and images gathered from hard disks, scanners, networks or faxes.
www.nititelecom.com
Supplier of Internet/intranet connectivity software solutions for businesses and government that provide PC users access to data stored on host computers.
www.nsainc.com
Developer of KME software product that manages interfaces into enterprise tools such as records retention, universal records search, imaging and document management.
www.nsius.com
Maker of OCULUS, a web-based tool for enabling document management from multiple sources with a Web browser, integrated workflow and ERM capabilities for government agencies.
www.oculusnet.com
Provider of APQP (Advanced Product Quality Planning) documentation software for manufacturing companies. Services include training, executive education, detailed software training and online data input workshops.
www.omnexsystems.com
Specializes in technical solutions for electronic content management, knowledge retrieval, Web solutions (Internet, intranet, extranet and portals), records management and workflow.
www.openc.co.uk
Consulting services and custom software solutions for companies to manage and distribute their business information.
www.opn.com
Supplier of integrated workflow, document and knowledge management solutions by exploiting knowledge and improving access to intellectual capital.
www.pafec.com
Develops and markets document imaging and management software. Provides product support and software training.
www.papergate.com
Providers of document and knowledge management software and services for document capture, access and collaboration between companies and departments.
www.pearldoc.com
Software solution for managing data on engineering project extranets. Provides real-time publishing and collaboration using the Internet and a browser client operating on a LAN, WAN or extranet.
www.projectwise.com
Windows® based records management software package that runs on most major standalone, LAN and client/server based Windows systems.
www.qrms.com
Developer of UNIX and Windows based ISO/QS compliance software applications for document control, quality control and manufacturing process improvement.
www.qualitysys.com
Provider of engineering design, life-cycle management, systems integration and logistics support services.
www.radianinc.com
QSS provides enterprise-wide requirements management software and service solutions for capturing, tracking and managing user requirements and changes throughout a project's lifecycle.
www.requirements.com
Publishing services company providing delivery and visualisation services for handling corporate/industrial source documents and data; specializing in XML and SGML conversion.
www.rivcom.com
Supplier of document production, document distribution and document archiving solutions.
www.roler.com
Supplier of report and document management products that run on distributed systems.
www.rsd-intl.com
Eliminate paper-based documents & streamline clinical workflow. Improve clinical productivity with electronic documentation tools.
SalarInc.com
Develops software to manage scanned images, electronic documents, report data (COLD). It includes an integrated optical storage manager, secure data repository and disaster recovery system.
www.saperion.com
Developer of WinSPEX, a Specification Management System (SMS) that integrates and manages creation, maintenance and distribution of materials specification information and documents in a single system.
www.sarbrook.com
Provider of office automation and document management products for UNIX, NT and Windows.
www.sid.com.au
SiteExecutive Web content management software simplifies and governs the creation, management and delivery of Web content for Web and intranet sites.
www.siteexecutive.com
Maker of SoftCo eBA - a single, integrated architecture for managing both electronic and paper-based transactions between an organization and its external environment.
www.softco.ie
Software developer specializing in advanced imaging products for document imaging, enhanced print applications, document scanning, storage and retrieval and forms processing.
www.softdocs.com
Software company specializing in ecommerce applications, web site design, systems integration and support, electronic document management, image enabling and workflow.
www.softology.co.uk
Develops content management software and provides specialized solutions to streamline business processes and manage documents.
www.solcominc.com
Provider of knowledge management solutions through a combination of software applications, expert services and specialized content.
www.sopheon.com
Providers of the DocuMap document management system that utilizes GIS (Geographical Information System) to spatially select, access and manage computer and hard copy documents.
www.spatialintelligence.com.au
Synchronize content between servers and PCs. Protect data and availability. Start your complimentary trial now.
www.spursuits.com
Parent/holding company with a high-tech unit that develops software, manufactures network management products and provides imaging services. This company was capitalized by private investment.
www.stgp.com
Personal software product designed to manage paper documents by combining a computer indexing system with document management methods.
www.thepapertiger.com
Software provider for enterprise document storage and retrieval. Integrates imaging, document management, Computer Output to Laser Disk (COLD), jukebox management and workflow event management
www.timstech.com
Provider of document capture, document management and publishing products for integration into existing systems and processes.
www.tokairo.com
Practical Programs is a full-service document management solution provider: Consulting, Scanning, OCR, Web Hosting, Document Management.
www.totaldocument.com
Provider of collaborative enterprise solutions for email messaging, document and content management and directory services.
www.uniplex.com
Provider of enterprise-wide software for document management, imaging and scanning, COLD/ERM (Computer Output to Laser Disc/Enterprise Report Management) and workflow process management.
www.vs2020.com
Maker of text retrieval and document imaging systems that enable dynamic publishing of electronic versions of legacy documents, manuals, card catalogs and other archived materials.
www.websonar.com
Specialists in the implementation of document management, document imaging, electronic publishing and workflow applications and services.
www.westint.com
Manufacturer of a document management system that integrates into Windows operating systems.
www.windream.com
Provider of a document management software utility program for management of email messages, text, images, spreadsheets and HTML.
www.wintility.com
Manufactures software designed to track and manage the flow of correspondence, documents and other electronic or hard copy information.
www.work-dynamics.com
Developer of the WORLDOX 8 document management system that promotes document profiling, sharing, collaboration, full text searching and management.
www.worldox.com
Media and knowledge management software solutions for collaborative sharing of information assets across organizations.
docushare.xerox.com
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Offering consulting, custom design hosting, training and CMS services.
www.CivicPlus.com/Portfolio
Document Management Software for businesses to automate processes.
www.CEBOS.com/document-management
Get Expert Document Discovery and Scanning Services from Esquire.
www.EsquireSolutions.com/ELS
Document management is all about providing secure and reliable access to your documents for those who need it. Each business has different needs in this area, so a one-size-fits-all product might not be the right choice. Different price plans exist, some more complicated than others. Many companies charge based on how many of your employees or workstations will connect to the system.
The many offerings from document management providers vary according to the industries the providers frequently work with and the services they provide. Pricing and costs of content and document management software (DMS) depend on these factors:
1. The size of your operation, including number of users and the amount of data you have;
2. The type of system you want, whether you want an online document management system or one that runs on your own computer network;
3. And the specific mix of features you need.
Action Steps
The best contacts and resources to help you get it done
Look for a document management application with multiple versions or price plans
Not all businesses need the exact same set of document management tools. Some document management providers offer several levels: one meant for small home-based business, a professional one for small- and medium-sized businesses and the enterprise level for larger businesses. Home or basic levels start out at around $200 per user per year, professional levels run from $350 to $500 per user per year, and the enterprise levels are higher still.
I recommend: Choose a web-based document management system with three pricing plans, each of which has several options, from NetDocuments. Pick from one of three versions of the Dokmee document management software from OfficeGemini.
Opt for all-in-one document management applications with a per-user fee
If all of the options some document management providers offer confuse you, choose a provider that offers an all-in-one service for one price. Prices range from $300 to $400 per user. The benefits of these plans are that they are easy to use and come at a flat fee which doesn't increase due to circumstances beyond your control.
I recommend: Pay a fixed price for each concurrent user of Worldox to give your users easy access to important data. Choose Ademero, an all-in-one document management system with a per-user fee.
Choose customized document management programs to get a service and price suited to your business
Some document management providers don't list pricing on their websites. These businesses will work to quote you with a customized price based on the level of products and services you require, which may save you money if you are a really small or really large company. This benefits you because your document management system can grow as you grow, and you only pay for what you actually use.
I recommend: The subscription service at SpringCM allows you to pay as you go, so you only pay for what you really use. Pay a customized, yearly subscription fee based on your specific computing environment when you sign up for the document management services at Alfresco.
Tips & Tactics
Helpful advice for making the most of this Guide
- • If you're unsure about which electronic document management software to choose, look for one that allows you a free trial period before you start paying to be sure you've made the right choice.
Eliminate paper-based documents & streamline clinical workflow. Improve clinical productivity with electronic documentation tools.
Compare document management software using Capterra's free, comprehensive software directory.
Synchronize content between servers and PCs. Protect data and availability. Start your complimentary trial now.
About Us | Contact Sales | Free Trial | Contact Us
With information pulsating through every nook and cranny of an organization -Reports, records, memos, contracts, agreements, graphs, data files, policy documents, images – document management is critical to all organizations. Two conceptual essentials of a document management system are – people should have easy access to the right information at the right time, and they should be able to conveniently work together on information. To put these in practice however, especially considering the fact that employees are distibuted over diverse locations and often on the road, a system needs to have many specific features. The advantages of using a document management system for your business are:-
1) Easy access to information when you need it.
2) The knowledge assets of your company are stored & organized for present and future needs.
3) Hassle free legal compliance
4) Increased productivity because people can remotely collaborate on information.
Action Steps
The best contacts and resources to help you get it done
Select Type of System
There are different types of systems available depending on the size of your organization and its needs. You first need to decide which is most suitable for your context.
I recommend: For mega corporations with highly specific needs and huge budgets, and which are ready to dedicate in-house servers and staff, enterprise systems like Documentum are suitable. For mid to large scale organizations, which are ready to face the development and maintenance of open source software, Knowledge Tree is an option. For small to mid sized organizations, modern web based solutions are suitable because they require no in-house staff and effort, and offer flexibility and a large range of features. HyperOffice is a good web based solution, in that it has powerful document management capabilities, and has many integrated tools (intranet, email, calendars, projects) which tie well with document management.
Draw a Features List
Based on your company's needs, come up with a list of 'must have' features, and a list of 'good to have' features. The first list will be the bare minimum you expect from your system, and the second list will be those features for which you may shell out extra, depending on the cost benefit ratio. You can read on to see what features the author of this article feels are essential from a small to mid sized business context.
I recommend: You may need to do a little research to see the range of features offered by various document management systems, and which are the ones relevant to your context. Some easy to follow resources are Online Document Sharing Reviews, & DocManage.
Check for 'Must Have' Features
Every document management solution should have certain basics to be truly called as such. Make sure you go through the solution and see that these features are included.
I recommend: Centralized storage is important for manageability of documents, and reduction of duplication. Remote access ensures that files are accessible no matter what office location employees are at or even when traveling. Collaboration features like versioning, document locking, commenting, change notifications, & audit trails ensure that people can work together on documents effectively. Access permissions ensure that administrators can finely manage who can see what information and what they can do with it. Automatic backups ensure that there is no risk of critical business information being lost.
How Secure is the Application
Security is a top consideration because data critical to the company will be parsing through the document management system.
I recommend: Password protection is the first level and bare minimum security measure. Look out for providers who encrypt data using the SSL 128 bit encryption standard to safeguard data. Automatic backups ensure that your data is always backed up in case of loss. Anti virus and Anti Spam may be relevant depending on the type of software and where it is hosted.
Get Shortlisting
Now that you have defined your needs and know exactly what you want from your solution, its about time u start looking around for applications themselves.
I recommend: Browse well known directories like Web-Based-Software. The SAAS option is particularly beneficial for smaller companies. It allows them to get the power of big business solutions at reasonable monthly costs. Moreover it also saves them from the hassles of setting up, updating and maintaining the solution.
Tips & Tactics
Helpful advice for making the most of this Guide
- • Look for 'integrated solutions' because a document management system never works in isolation.
- • The system should offer some scheduling and project management capabilities so that tasks can be set up and resource documents be linked to different milestones.
- • The ability to attach contacts and documents let you keep tabs on what information is associated with what employee, partner or client.
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Electronic document management software solves the problem of how to store and access the documents you and your staff need to do your work. The electronic aspect means that more and more of these files will be computer-based rather than taking up space in an overstuffed file cabinet. Newer technology means you might never have to open the file cabinet again, and that you can give any employee, in any location, access to the data he or she needs.
There are many features to consider when choosing content and document management software. Basics include the following criteria:
1. The ability of the system to work with your current applications and to compatibility of the system to the current type of file formats your office regularly produces and works with.
2. The level of expertise the system requires. Some document management applications are customizable, but you may need to have staff capable of customizing it.
3. The amount of control you have over who can access and edit documents.
Action Steps
The best contacts and resources to help you get it done
Pick and choose from various document management tools
A good document management system does the heavy lifting of letting each user easily find and access the files they need. Add-ons include providing access via email or mobile devices. Other options might include: employees being able to remotely approve something by providing a digital signature, taking advantage of the scanning capabilities of your multi-function printer without having to constantly stand at the copier and the ability to export data to searchable CDs.
I recommend: Choose the specific modules you need from the Interwoven document management solutions. Install the main product suite from Questys Solutions and then pick any of the add-ons you might also need.
Find open source document management software
Open source software is software that allows users to customize the software code. This type of software is often free or lower cost than other types of software. Choose this type if your IT department is capable of taking advantage of the freedom this license allows, or if you just want to benefit from the lower price.
I recommend: Choose the KnowledgeTree Community Edition if you want an open source document management application. Opt for the Epiware Document Management Software GPL edition for another open source document management solution.
Choose a web-based document management for easy sharing of documents from multiple locations
Collaborate with colleagues in different locations and share documents with co-workers and even clients using an online document management system. Such systems have security options to keep your data safe from unauthorized users. This type of system is also a good choice if you don't have a computer network.
I recommend: Collaborate, store and backup your documents online with the HyperOffice online document management system. Find a lower cost online document management system that lets your guest users view documents without charge from DocumenTree.
Tips & Tactics
Helpful advice for making the most of this Guide
- • When evaluating various document management programs, take into consideration your industry. Some programmers gear their programs toward specific industries or offer customizable options.
- • External hard-drives often come with the software needed to operate them. Businesses on a low budget may find that this type of document storage works best.
Eliminate paper-based documents & streamline clinical workflow. Improve clinical productivity with electronic documentation tools.
Compare document management software using Capterra's free, comprehensive software directory.
Synchronize content between servers and PCs. Protect data and availability. Start your complimentary trial now.
About Us | Contact Sales | Free Trial | Contact Us



