What is data synchronization and why does your business need to worry about it? Put simply, it's the ability to update data over several devices. For example, if you use a contact list, you may want it updated on cell phones and PC's. Data synchronization software can help your business maintain the latest data wherever you access it.

Synchronization allows your information to be changed in more than one location, not just backed up. When you back up data, it is usually only in one location. Data synchronization allows you to update files in all locations. Ask these important questions about your business data synchronization before purchasing a system:

1. How often do you need to synchronize your data? Do you need data synchronizing software with real-time updates?
2. Which devices need the data synchronization software? Are you running data synchronization applications between your PC and laptop or other mobile devices?
3. How many users in your business will need to be synchronizing data to various devices?
   

Action Steps
The best contacts and resources to help you get it done

Determine what kind of files require data synchronization solutions

Are you looking to back up program files, folders, pictures or other information? Do you need the ability to synchronize audio and video files? Make sure you define what all you are backing up and pick a company that can do all you need.

I recommend: Allway Sync backs up files, contacts, software and more. GoodSync allows you to select which files need to be synchronized and a schedule to automatically sync the data. TechTarget gives a directory and reviews of data sync companies.

Pick a company that will work with your business equipment for data synchronization

Do you need data synchronized over mobile devices, PCs, laptops or a combination? You may just need a company that specializes in mobile devices or one that specializes in PC synchronization.

I recommend: The SyncML initiative is an open standard for syncing data with mobile devices. Microsoft Sync Framework is a platform for collaboration between a variety of devices and storage types. CompanionLink can sync multiple users over various mobile devices.

Pick a location for synchronizing data for your business

Do you want your data to be stored on a local network or a remote location? Pick data synchronization applications that store date in a location you feel comfortable with. Remote locations offer the advantage of an extra layer of security beyond your office.

I recommend: Gate.com offers remote data sync solutions to safeguard your files. With dbBalance.com, your business can synchronize databases at an offsite location with less time.

Tips & Tactics

Helpful advice for making the most of this Guide

• •  Make sure the company you pick has data sync programs that mine your folders for bad data.
• •  Ask the data sync company for alerts on your data so you can get messages about file completion or failures.