Using deposit slips may seem easy to most people, but businesses have special needs and deposit tickets must address these needs. Many businesses receive many checks that they deposit every day. This requires a special deposit ticket that have enough lines for every check and any cash deposit. Don’t group checks together and enter the total.

Your accountant or employee responsible for banking should have a copy of the deposit and you should retain a copy in the corporate file. Many businesses think the receipt the bank offers is good enough, but if a check goes missing, you must have the detailed record in order to find it. Another issue is making your own deposit slips. Banks can be finicky, so before you spend money on a software program or deposit slip stock, check with your bank for acceptance.

Look at the following for guidance on using deposit slips:

1. Make sure you have enough lines on the deposit slips for all of the transactions.

2. Use multiple copy bank deposit slips to provide copies to different departments.

3. Ascertain that your bank will accept your homemade deposit slips for companies.

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Utilize bank deposit slips with enough lines for your transactions

If you have dozens of checks to deposit, you must have an individual line for every transaction. Make sure you purchase business deposit slips with lines on the front and back so you can list everything.

I recommend: Packaging Horizons offers Alert Security products, which include deposit slips with up to 32 transaction entries allowed per slip. If you do have more than this, you can continue your deposit on another slip or make two deposits. EiPrinting also provides deposit slips that will hold up to 32 transactions CHECKSFORLESS.com.

Use banking deposit slips with multiple copies for accurate records

The bank supplies you with a receipt for your deposits, but this is just a piece of paper with your account number and the total on it. Use multiple copy deposit slips to keep a detail of exactly what you deposited in case there is an issue with reconciling with the bank.

I recommend: Checks In The Mail provides deposit slips with three copies. Purchase these so you can keep a detailed record of your deposits. EGP Business Solutions provides carbonless multiple deposit slip forms. Use these to keep an accurate copy of every bank deposit.

Select business deposit slips that your bank will accept

Even though the software program claims to be bank compatible it's still a good idea to ask your bank if they accept printable deposit slips made from the program you want to purchase. Also, make sure the stock of paper is bank compatible by also inquiring about this also before you buy.

I recommend: Bit Armory offers the DepositWiz software program to print deposit slips that it says is bank compatible. You can download either a lite or full version of the program right from its website. CheckAdvantage offers laser deposit slips that they say are bank compatible. Choose the type you want and print your own deposit slips. These laser deposit slips work with Quicken or QuickBooks software programs.

Tips & Tactics

Helpful advice for making the most of this Guide

• •  Don't forget to take advantage of free manual deposit slips your bank provides. These save you money and may meet your needs if you make deposits infrequently.

Although your bank supplies you with bank deposit slips, you may need more. You can buy your business deposit slips online. Business deposit slips come in booked deposit slips, laser deposit slips and 3-on-a-page deposit slips. You can also make your own printable deposit slips. Always look for special deals on deposit slips for companies; many vendors offer them.

When buying deposit slips for companies consider:

1. Sufficient number of lines on a deposit slip if you deposit a large number of checks.
2. Buying business deposit slips that make copies for your records.
3. The amount of deposit tickets you are getting.
4. The cost of the deposit slips.

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Use the banking deposit slips that your bank issued

Starting a business can be costly so you need to use all the freebies that you can at the beginning. Banking deposit slips are one of the items that you can wait to buy; just use the ones the bank gave you at the beginning. You can then note what you like about them so you know what you want when you buy deposit slips.

I recommend: Order your checks from a bank, deposit slips come with them. Wachovia is a national bank that also has many local branches. You can do your business with them either through a local branch or online. You can also order your checks online or at your local branch.

Buy banking deposit slips online

When your business starts to grow, you need more supplies and hopefully deposit slips are one of them.

I recommend: Ei Printing has a good price for deposit slips, and offers a large amount of styles. There are 7 formats and you can also choose how many parts you want with each format, ranging from 1 to 4. Business Essentials has the best price for deposit tickets but not as many choices.

Get laser deposit slips to use in your business

Although a little more expensive, you can use these deposit slips with your laser printer and QuickBooks, Quicken or Peachtree software. You can purchase these from many vendors and you won't have to handwrite a deposit slip ever again.

I recommend: CheckAdvantage offers you laser deposit slips that you can use with QuickBooks or Quicken. They have room for 18 transactions and are available in two parts. BankChecksPlus offers laser deposit slips that work with any accounting software including Peachtree.

Create your own deposit slips

Buy software for your computer to create your own deposit slips. Unlike accounting packages such as QuickBooks and Peachtree, you don't have to have specific paper to make your own deposit slips. You never have to worry about running out of deposit slips again.

I recommend: EZ-DepositSlip makes it easy to create your own deposit slips that you use with your computer and regular paper. Download the free demo to make sure your bank accepts their deposit forms. The big difference in the demo is that you only have room for 10 items on a slip but you can make as many deposit slips as you want. Read the helpful online tutorial.

Tips & Tactics

Helpful advice for making the most of this Guide

• •  Whether you buy or make your own deposit slips, always confirm that the information is accurate.
• •  Use a Microsoft Word template to create your own deposit slips, but be aware your bank may not accept them. Therefore, create your deposit slip and test it out at your bank to see if its accepted. If they are, then you won't need any other software to create your deposit slips.

Pricing and costs of deposit slips vary according to the company you purchase them from and according to the type of slip you need. Businesses use deposit slips to track cash and/or checks deposited into their bank accounts. Electronic deposits, such as those from credit card sales, don’t require a deposit slip, just an entry in the checkbook register.

There are many different types of deposit slips available. Regular preprinted business deposit slips will cost less than multiple copies, book bound or laser deposit slips. You can also make your own printable deposit slips by purchasing software and deposit slip stock. This may be more cost effective, but you do have the work of printing them yourself, so it may not be beneficial to you, especially if you work in a busy office that’s often short on time.

Look at the following when determining the pricing and costs of deposit slips:

1. Find the cost of preprinted business deposit slips.

2. Investigate the cost of multiple copy bank deposit slips.

3. Print your own deposit tickets and save money.

Action Steps
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Locate businesses that sell deposit slips for companies

Compare prices for preprinted deposit slips before you buy. Check that your name, address and account number is are included in the basic price and have a clear idea of what extra details add to the base cost of these slips.

I recommend: Carousel Checks offers business deposit tickets ranging from under $9 for three to a page deposit slips up to under $35 for deskset deposit slips. They also have business books of deposit slips for under $11 and up to just under $59 dollars and printable deposit slips ideal for QuickBooks from about $10 and up to $450. Secure Checks offers preprinted laser deposit slips starting at about $19 for 250 slips. However, the more you buy at once, then the more you’ll save.

Select banking deposit slips for companies that need multiple copies

If you need a copy of your deposit for your records, it's best to purchase deposit slips with more than one copy. These slips cost more, but if there's ever an issue with your deposit, you have the entire slip to refer to, not just the total that's on the receipt the bank provides.

I recommend: Laser Printer Checks.com offers multiple copy deposit slips for as low as about $30 for 200 two-part books or about $35 for 200 three-part books. 1stChecks offers deposit slips preprinted with your name, address and account number included in the price of the slips. Prices start at under $29 for 200 two-part bound, under $33 for 200 three-part bound, under $37 for 200 four-part bound and under $44 for 200 five-part bound.

Make your own deposit forms with deposit slip software

When you deposit daily and need receipts for your transactions, it may be time to cut costs by printing your own deposit tickets. Many accounting programs offer this option built in to the software, so check your existing resources before purchasing a new program.

I recommend: BankCheckPlus.com offers bank deposit slips that are compatible with your QuickBooks software. Pricing starts at around $33 for 250 slips and goes up to around $78 for 1000 slips. EZ-DepositSlip offers software to make your own deposit slips. The business version is under $100 and the company offers a no risk 45-day money back guarantee. It also offers free unlimited phone support for its software and a free demo version so you can try it before you buy it.

Tips & Tactics

Helpful advice for making the most of this Guide

• •  Before providing your sensitive data to any company making your banking deposit slips make sure you check that the company is reliable and don't have any previous complaints filed against them with the Better Business Bureau.

A deposit slip is the form you give to the bank that records your deposit. The customer fills out a deposit slip with the amount of being deposited as well as itemizing every check they deposit. Businesses have special needs with regards to deposit slips, so knowing the terms is key to successfully keeping records of your bank deposits.

Pre-printed, two-part, three-part and more all refer to different kinds of business deposit slips, so take the time to acquaint yourself with these and other deposit slip key terms.

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Booked deposit slips

Booked deposit slips refer to deposit tickets that come in a book style. They may come in one, two, three or more parts according to the customer's specifications.

I recommend: Ink on Everything offers information on deposit slips with a section about booked deposit slips and a picture showing one.

Deposit slip template

A deposit slip template is a software program that provides a generic deposit slip. The customer customizes the template with his information. Many sites offer a deposit slip template, but not all banks will accept them, so make a trial one and test this with your bank.

I recommend: Q Archive offers details of a deposit slip template.

ICR, Image Character Recognition, Intelligent Character Recognition

ICR, image character recognition or intelligent character recognition, refers, in deposit slips, to the process of scanning the printing and writing on a bank deposit slip. The bank scanner must be able to read the information in order for the machine to record the deposit correctly.

I recommend: Checks and Payroll offers information on ICR. C Vision explains ICR extensively and describes the applications for deposit slips.

Carbonless deposit slips

Carbonless deposit slips are deposit slips printed on a special paper that allows copies to be made without the use of a carbon paper insert.

I recommend: Business Checks USA offers detailed information about deposit slips with a section about carbonless deposit slips.

One-part, two-part, three-part

One-part, two-part, three-part in regards to deposit slips determines the number of copies of the deposit ticket. Most businesses need at least two-part deposit slips so they can retain a copy of the original transaction.

I recommend: Tech Checks defines what “part” means in regards to deposit slips.

Laser deposit slips

Laser deposit slips are deposit slips that print from your software program to your laser jet printer. They are professional looking deposit slips, and printing by the customer reduces costs to the business.

I recommend: Check Advantage provides information on laser deposit slips.