Guide to Reducing Employee Absences

Successfully reducing unnecessary absences is essential to your bottom line

By Sheryl Nance-Nash, writer, Inkwell Communications

You have to address the underlying issues if you want to reduce those unwelcome phone calls. Three things are essential:

1. Re-evaluate your benefits program
2. Create an absenteeism policy
3. Work on your culture

Action Steps
The best contacts and resources to help you get it done

Change to a

Truth be told, many times employees' responsibilities as parents, or to aging parents can be overwhelming. Your workers may simply be trying to juggle demands. Increasingly companies are turning to Paid Time Off (PTO) banks, where basically employees are given a set number of days off a year, to be used as they choose.

I recommend: See a sample PTO policy from the University of Rochester.

Develop a written absenteeism policy

Spell out the definition of excessive absenteeism and detail disciplinary procedures. As with other policies, it must be vigorously and consistently enforced.

I recommend: Use this sample absence policy to build your own.

Check your cultural climate

Truth is, sometimes, employees just don't want to come to work, because the atmosphere is toxic. What's a good way to check your company's cultural pulse? An employee opinion survey is a good start.

I recommend: HR consulting firm Insightlink Communications has published a thorough Guide to Conducting Employee Surveys.

Helpful advice for making the most of this Guide

• •  Maintain attendance records. This will show you are serious and aware of their absences.
• •  Alternative work arrangements, like telecommuting and job-sharing, are worth exploring as options to curtail unplanned absences. If your workers have more flexibility, they are likely not to want to exploit absences and also be less likely to need to take a day, because they can manage their time better.
• •  Look for ways to build the team spirit, be it special events or activities inside or outside of the office. A sense of 'family' can enhance an employee's commitment level.