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Guide to Jury Duty and Employee Policy
Understand your rights and the law when it comes to jury duty and employee policy
Jury duty is often considered an inconvenience for both the employee called and the employer. If your employee is summoned for jury duty, he or she must respond accordingly. Employees may be restricted to only a few excuses for not complying with their obligations.
As an employer, you should remember the following:
1. Your business’s jury duty policy must be compliant with state and federal jury duty law.
2. Missing jury duty is a criminal violation and your employee may be held in contempt of court.
3. In some states, employers who fire or threaten to fire employees because of jury duty may be fined, imprisoned or both if convicted.
Action Steps
The best contacts and resources to help you get it done
Comply with jury duty rules and your state's laws
An employer cannot fire or discipline an employee called to jury duty in most states. Additionally, most state jury duty laws don't mandate employers to pay for time spent serving on a jury. However, some states do encourage employers to pay employees while they serve, as a good will gesture, and some mandate employers to pay for a portion of the time off in an attempt to avoid potential jurors missing jury duty.
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Contact your state labor department for more information on your state's law regarding time off for jury service. Also, the U.S. Department of Labor recaps federal policy regarding this matter.
Know your rights regarding jury duty and employee policy
In some states, an employer may request proof of jury duty from the employee as company policy. Additionally, if an employer is unable to pay an employee during jury duty, because it will 'result in extreme financial hardship,' then he or she may request to waive this obligation. If so, the courts will compensate the employee up to $50 per day of service. The employee can pick up both proof and waiver application documents from the court's office post-service.
I recommend:
Business Owner's Toolkit lets you review jury duty law state-by-state. It also allows you to download an Human Resources (HR) policy for jury duty rules. If you are concerned about meeting certain state and federal requirements, consider partnering with Human Resources, Civil Rights, Risk Assessment (HR-CR RA), an online resource that offers HR services, including their Employee Relations Package.
Confirm that your HR guidelines include all aspects of jury duty policy
Your human resource department plays a fundamental role in your business. You must set up policies for all aspects of your employees' life during their hours of work at your company. Therefore, it is vital that situations such as jury duty policy are covered from all angles to avoid employee complaints and possible lawsuits.
I recommend:
Find free policy samples and a handbook for download at HRPolicyAnswers.com. 2020Software.com offers a free demo of Microsoft Dynamics, a scalable HR software program.
Tips & Tactics
Helpful advice for making the most of this Guide- When putting together your employee package on jury duty policies, write a list of FAQs from the employee's point of view so you don't miss anything. For instance, a question might read: 'What procedure should I follow when called upon for jury duty?'
