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Guide to Desk Pad Calendars
For your business, desk calendars manage your month one day at a timeIf your desk area contains a cleared flat surface, place your desk mat calendar between your computer and close to your telephone. Calendar desk pads come in various sizes; the most common size measures approximately 24” x 18”.
You will need to:
- Clear an area of your desk of approximately 24” x 18.”
- Keep writing utensils near your desk mat calendar so that you can take notes in an instant.
- Invest in additional visual organizers such as highlight markers to color-code or differentiate events.
Action Steps
The best contacts and resources to help you get it done
Obtain calendar desk pads made from recycled materials
Conserve our natural resources when choosing a calendar. You'll find that the quality of recycled calendars are equal to new calendars, and you'll feel better about your contribution to preserve our environment.
I recommend:
Purchase a recycled calendar desk pad from Dolphin Blue and Recycled Business Gifts.
Organize each day at a glance
Desk calendar pads depict each day as a one-square block with enough room for you to record information. Choose a calendar desk pad with ruled daily blocks and an area in the margin for notes.
I recommend:
Pre-printed desk pad calenders from LogoClick and calendar pads from Genoa Business Forms contain important reminders for special days, holidays and future months at a glance.
Transfer follow-up tasks to the next month
Desk pad calendars are non-refillable and disposable. Once a month passes, you'll discard the old month to expose the new. Don't forget to transfer important phone numbers or follow-up reminders to the next month.
I recommend:
Cross out completed line-item events as they occur. When it’s time for the next month, you’ll only have to transfer what remains. This saves you from reading every line item and sorting through what you should and should not transfer. You could also use an electronic calendar management system, like the one from Advansys.
Take advantage of pre-printed Julian dates
If you use Julian dates to calculate universal time, you can find pre-printed desk pad calendars that contain Julian dates.
I recommend:
Purchase a calendar desk pad that adds Julian dates to traditional calendar features.
Consider small desk pad calendars for smaller spaces
Compact desk pad calendars begin at approximately 17' by 10' and include the same features as the standard desk pad calendars. Some contain vinyl pocket corner protectors where you can store business cards or notes.
I recommend:
Use compact desk pad calendars when you need additional hard copies of your calendar. Staples sells compact flat desk calendars that fit on office copiers for easy duplication.
Tips & Tactics
Helpful advice for making the most of this Guide- Since you won't be carrying your desk pad calendar to meetings, it's best to jot down meeting information immediately when you return to your desk.
- If your boss makes a verbal request, note the request on that day and add your own due date or follow-up notes to ensure that you complete your requested task. Use your color-coded pen or pencil for urgent requests.
- Discipline yourself by blocking out squares to work on larger projects. When you physically block out the time, it helps you commit and dedicate those hours with a goal or objective in mind. Decide that when you see blocks that indicate uninterrupted work that you'll return phone calls and emails at the end of the day.
