Use transcribers to accurately record meeting minutes, conversations with clients, vendors, investors and other partners. Share transcribers' information with your staff to find the right transcription equipment based on their skill and training levels. Consider the differences between analog, digital, phone-in and portable transcribers for the ultimate convenience.

Make a transcribers list of features and styles your staff decides on. This will avoid the potential added cost of returning or exchanging transcribers that don't fit your needs. To find reputable transcribers provider companies, you should:

1. Buy new transcribers for the latest technology and features available.

2. Find used transcribers to save money when buying in bulk for multiple staff members or departments.

3. Stock transcribers replacement parts for quick repair and minimal down time.

Action Steps
The best contacts and resources to help you get it done

Buy new transcribers for a quality machine with the latest technology and features

Purchase new transcribers for the newest technology and most advanced features. These features may include digital, phone-in, and cassette sizes (micro and mini). Also, consider the accessories available for transcribers. This could include headsets, foot pedals, time/date, counters and a variety of file saving formats.

I recommend: Office Direct is a retailer carrying a large supply transcribers and dictation devices from the leading manufacturers, including Philips, Sony, Olympus and Dictaphone. Martel Electronics offers transcribers with foot pedal with choice of media, including micro, mini or digital.

Purchase used transcribers to save money on bulk orders

Buy used and reconditioned transcribers when buying multiple machines or looking to save money. Sometimes, you can find a large lot being sold used by a company. This way you can get multiple of the same machine, which makes training and stocking replacement parts easy, allowing you to buy in bulk.

I recommend: R.T. King Company offers a selection of reconditioned transcribers, including phone-in, digital, micro and mini cassette. They offer a six-month warranty, unless otherwise specified. Executive Communication Systems carries a large selection of used transcribers in digital and analog.

Find transcribers replacement parts for quick repairs

Stock replacement parts for your transcribers for easy repairs and minimal down time. Some of the most commonly replaced parts include ear cushions, foot pedals, media cards and cassettes. For expert service, consider sending the damaged, worn or broken unit to a dictation machine repair specialist.

I recommend: Dictation Depot offers a long list of transcribers and dictation device replacement parts and accessories. They also offer repair services with thirty years of dictation repair experience. Transcribe Solutions carry a full line of transcribers replacement parts and accessories for the most well-known manufacturers of transcribers.

Tips & Tactics

Helpful advice for making the most of this Guide

• •  Consider sending your receptionist or assistant to a transcription class if they have no experience with transcribers or the transcription process.