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Simple, affordable toll-free voice mail.The most features anywhere. No per-minute charge! Free vanity number search. Optional fax-to-email.
Features | Price Check
www.inteliphone.com
Advanced voicemail with multiple voice mail and fax mailboxes, instant message alerts and many other features. Toll free or local number. Free Trial.
www.ringcentral.com
Offers advanced toll free numbers and voicemail for small businesses. Multiple mailboxes, live call forwarding, music-on-hold and more.
How it Works | Features & Price | Usage Examples | Sign Up Now
gotvmail.com
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www.eVoiceReceptionist.com
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www.RingCentral.com
Choose a toll free or local number for your voice mail. Have your voice mail and faxes delivered conveniently to your email or access them online.
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www.kall8.com
Offers virtual phone service for small business. Includes multiple mailboxes, unlimited voice mail, email delivery, web interface and more.
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www.freedom800.com
Install a VoiceMail System Software for Windows 98-Vista. Supports unlimited voice mail boxes, email forwarding of messages, caller ID logging & more.
www.nch.com.au/voicemail
Give your small business a big company sound with VoiceMailTel's virtual PBX. Free calls between offices and agents. Never miss a call and be mobile.
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www.voicemailtel.com
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www.toll-free800.com/5491.htm
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business.com.index.virtualtelecenter.com
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PhonePeople.com/VOICEMAIL
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www.ConnectMeVoice.com/voicemail
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www-VoiceMailService.com
Offers advanced toll free numbers and voicemail for small businesses. Multiple mailboxes, live call forwarding, music-on-hold and more.
How it Works | Features & Price | Usage Examples | Sign Up Now
gotvmail.com (Paid)
Advanced voicemail with multiple voice mail and fax mailboxes, instant message alerts and many other features. Toll free or local number. Free Trial.
www.ringcentral.com (Paid)
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www.connectmevoice.com(Paid)
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www.toll-free800.com/5491.htm (Paid)
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www.owd.com (Paid)
Virtual PBX 800 Number with Unlimited Minutes. Only $49.99 per month. Voice mail, eFax, follow me and more. Sign up soon to receive 7 days free.
Unlimited Minutes | $49.99 Per Month
business.com.index.virtualtelecenter.com (Paid)
Simple, affordable toll-free voice mail.The most features anywhere. No per-minute charge! Free vanity number search. Optional fax-to-email.
Features | Price Check
www.inteliphone.com (Paid)
Choose a toll free or local number for your voice mail. Have your voice mail and faxes delivered conveniently to your email or access them online.
Instant Setup | Local Numbers | Choose Number Now
www.kall8.com (Paid)
Offers virtual phone service for small business. Includes multiple mailboxes, unlimited voice mail, email delivery, web interface and more.
How It Works | Voice Mail Plans | 100% Guarantee | Sign Up Today
www.freedom800.com (Paid)
Install a VoiceMail System Software for Windows 98-Vista. Supports unlimited voice mail boxes, email forwarding of messages, caller ID logging & more.
www.nch.com.au/voicemail (Paid)
Give your small business a big company sound with VoiceMailTel's virtual PBX. Free calls between offices and agents. Never miss a call and be mobile.
Free Trial | Usage Examples
www.voicemailtel.com (Paid)
Start reading your voicemail! Voicemail transcribed and emailed or SMS to your phone. 14 day Free trial. Try it Today!
www.tryvoicemailtotext.com (Paid)
VoiceNation offers local voice mail, unified messaging, virtual PBX and related answering services throughout the United States.
www.voicenation.com(Paid)
Make a great first impression with hardware-free eVoice. Free trial!
www.eVoiceReceptionist.com
Receive Voicemails By Email, Phone Or Online. Easy Set Up. Free Trial!
www.RingCentral.com
Large Storage, Multiple VM Boxes, Voicemail To Email. 7 Day Trial.
PhonePeople.com/VOICEMAIL
Guide to Voicemail Solutions
Find a telephone system to meet your voicemail needs- Learn which voicemail system best meets your company's current needs, but don't forget to plan for growth.
- Determine which providers will offer you the best long-term investment. While most traditional voicemail systems designed for small businesses are cost-effective, they can range from less than $1,000 to more than $40,000, depending on the features you select. Own a very small business? Consider a Web-hosted voicemail system, which can start at less than $10 a month.
- No matter which type you choose, select only the features that you and your customers need. A simple system provides individual mailboxes, while more comprehensive ones offer options like music, virtual hold and question-and-answer scripts.
- Get quotes from several vendors, including local and national providers.
Action Steps
The best contacts and resources to help you get it done
Learn the lingo
There are lots to know. For example: PC-based systems, usually low-cost, require a standard desktop PC to act as the system's server. Traditional Private Branch Exchange (PBX) voicemail solutions use operating systems just for messaging.
I recommend:
Check out Everything VoiceMail to learn more about how voicemail systems and services work.
Examine different providers
Voicemail systems include a variety of expenses from setup charges to maintenance fees.
I recommend:
For help determining how much you can and should spend check BuyerZone for prices that sample customers paid for various configurations. For a list of voicemail system dealers, visit Everything Voicemail.
Do I really need that feature?
Most small businesses share basic voicemail features, like mailboxes and auto attendants. After that, the similarity ends. Depending on the services or products you provide and the image you want to project, you may consider options like music on hold, messaging on hold, 'screen pops' (an automatic display of a caller's information), route-to-fax capabilities, automatic routing and remote voicemail pickup.
I recommend:
Check out IVM Telephone. Voice Assistant from NCH Swift Sound, which is PC-based. Other popular vendors include Vodavi and Covad (the latter specializes in VOIP-based systems).
Compare systems within your budget
Many suppliers offer free quotes online.
I recommend:
BuyerZone provides free phone-system quotes from multiple dealers. You can also go to Work Easy for a free quote.
Rent virtual voicemail
If you're a sole proprietor or have only one or two employees, consider the least expensive, least intrusive option of all: a Web-based virtual phone service, which can provide many of the most commonly used features of any business phone system, such as automated answering, call forwarding, music on hold, multiple mail boxes, and caller ID, plus delivery of messages via email or the Web.
I recommend:
GotVMail's service starts at $9.95 a month for five mailboxes; an extra $10 per month gives you Web and email message delivery. FreedomVOICE Systems offers a similarly priced service, as does VoiceNation. For a large directory of voicemail service providers, see Everything Voicemail.
Tips & Tactics
Helpful advice for making the most of this Guide- Ask potential voicemail providers for references.
- Make sure the voicemail system you select is expandable. Avoid systems that have limited capacity for growth.
- No matter which voicemail system you use, always give customers the option to speak to a real person.
- Expect some annual maintenance expenses for your system. Maintenance costs should not exceed 5 to 10 percent of the initial purchase price.
- If you choose a 'virtual,' Web-based phone system, watch out for per-minute fees. Read the fine print carefully.
- Virtual PBX, one of the newest options, features an automated attendant over existing mobile, land and VoIP phone lines.
- No matter which technical configuration you choose, you'll need to decide how many 'ports' the system will have. The greater the number of ports, the greater the number of phone calls that the voicemail system can answer simultaneously. As a rule of thumb, a system costs about $1,000 per port.
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