Email Fax
Tips & Advice to help you make your decision on Email Fax
There are definite business advantages to using email for communication and correspondence. It is a quick method of sharing information. It's inexpensive compared to other methods. It also reduces the need for paper storage of documents as most can be stored on the computer. There are times though when you need fax machine. Fortunately we now have fax over Internet protocol or FoIP.
Email fax allows a user to receive faxes directly into the computer. This still allows you access to a faxed document which can be printed if needed or stored electronically on the computer. You do not need any special hardware to run this protocol, just software to use email fax. There are a number of companies who can provide this unique and cost efficient software. Compatibility with your equipment and existing software can be an issue so look into this carefully before making a purchase.
Business.com can direct you to manufacturers of this type of software. You can also find additional information regarding its use, installation and the benefits and disadvantages of faxing by email. Review the listings shown on the left side of the screen to see what might be available for use in your company.Fax Over IP
Use your PC as a fax and save on paper and long-distance chargesBy Tonya Vinas, Writer, Editor, Researcher Tonya Vinas Your PC can double as a fax, sending and receiving paperless fax messages over the Internet. Sending a fax over IP (for Internet Protocol) can be less expensive and more effective than faxing as a phone call because:
- You are not paying phone charges – your Internet service fee covers your faxing.
- There's less equipment to buy and maintain. Faxes can be sent via an e-mail program as an attachment. Use a scanner to convert hard-copy to digital files.
- It can grow with your business with little intervention. The service can easily scale from 20 people using it to 20,000.
Do it yourself on your own systems
One way to set up fax over IP is to buy the software yourself. This can cut or reduce monthly fees or per-fax charges.
Try:
WinFax Pro 10 is a highly rated solution by Symantec, maker of Norton security software. Buy it at Amazon or many other online vendors.
Outsource the process
You also can outsource your IP faxing for a fee, which can be based on a period of time or on the number of faxes.
Try:
Compare services from On Call, Fax Micro and LaunchFax.
Combine with VoIP
If you're considering replacing your land-line phone system with voice over IP, take a look at devices that combine VoIP with fax over IP.
Try:
MultiTech promises substantial savings for long distance, inter-office communication by using its gateway device that connects your fax, phone and data network.
Get a free trial
Some Internet fax companies offer free trials. This is a great way to get to know the service.
Try:
RapidFax, Faxback and Snappy Fax give you 30 days to try their products.
- E-mail might still be your best bet for most business-to-business communication, but faxes can work if anti-spam software blocks outgoing e-mails or if the information doesn't translate well in an e-mail.
- Be sure to comply with the Telephone Consumer Protection Act of 1991, the Junk Fax Prevention Act of 2005 (JFPA), and any state or local laws concerning faxing.
- When you can, ask clients how they prefer to receive information. Don't assume fax is better just because you offer the service.
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