OCR Software
Tips & Advice to help you make your decision on OCR Software
Optical character recognition software is a great tool for businesses to implement to assist in reducing the amount processing involved with transcribing documents into a digital format. The OCR software is designed to recognize images which represent individual characters and then recreate them in an editable word document. The technology involved with this is incredibly sophisticated and is capable of deciphering printed characters even in hand writing to a certain degree of obstruction. For businesses which experience high volumes of data input this software can save substantial time and hassle for the business allowing for resources to be allotted where to more productive components of the business.
There are many producers of OCR programs. Scanning equipment is also required to implement this technology to create a virtual image of the document being transcribed so that the program may evaluate and build a text document based on the original form. Review the software options available for their technical specifications and client feedback to determine the best solution for the transcription needs of your business. If you are considering the use of OCR software in your business try clicking the links to the left. You will be directed to reference materials and further information to help you get started.
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OCR Software
Optical character recognition software converts paper documents to digital filesBy Jeff Copeland, Content Product Manager Business.com Optical character recognition software (or OCR software) works through your scanner to convert paper documents to digital files you can store, edit and find through search. OCR scanner software helps sort mail in mailrooms and records paper invoices and claim forms. Untold millions of business cards collected at trade shows go into contact files through OCR software.
Most likely, your scanner came with basic OCR software. Do you need to amp up your optical character recognition software beyond that? Probably yes, if you’re a big paper pusher. Some decision points to consider:
1. Know the limits of OCR document scanning software. OCR software works fastest and most accurately on documents that are printed, are free of blurs or smudges, have type that’s 8 points or bigger and are consistently formatted (not switching from book pages to forms, for instance).
2. OCR software won’t eliminate humans. For best results, somebody needs to set up scan jobs on OCR software. You may save a lot compared to manual data entry – if document scanning software works accurately on your types of documents and humans don’t have to go in to tidy up the text after.
Compare features of optical character recognition software
Check the websites of the leading OCR software brands to find your best fit. Compare specs on speed, accuracy (99% usually claimed), number of pages stored on a single document, numbers of languages besides English, special vocabularies for medical or legal documents, recognition of non-text pieces (handwriting, barcodes or graphs), ability to retain original layout, ability to interpret images from digital cameras, and compatibility with enterprise-wide document management systems and your network's operating system.
Try:
Scan these major brands of optical character recognition software: OmniPage, I.R.I.S., Kofax, Kodak, Adobe and ABBYY. Many makers offer a trial free OCR software download so you can see how you like the interface.
Try OCR free software
Google and others offer free OCR software download - so what have you got to lose?
Try:
Get Tesseract OCR free software from Google or try SimpleOCR free software.
Look for OCR software for a specific need or type of business
Some optical character recognition software packages focus on one part of the paper trail, like the mailroom, or are specialized for the vocabularies and document layouts in law, medicine or other businesses.
Try:
ReadSoft specializes in mail-room scanner software and Datacap in invoice document scanning software. EMR4doctors makes OCR software for medical records.
Find alternatives to buying OCR scanner software
Before you buy that box of optical character recognition software, stop and ask if you need a bigger solution, a company wide document management system - they may come with OCR software built in. Or look into staying with manual data entry but outsourcing to cheap providers overseas. Finally, consider dumping your piles of paper on scanning and archiving specialist companies.
Try:
HOV Services provides outsourced scanning and outsourced data entry. Look for document management services and software at Business.com or at WebBuyersGuide.
- Some OCR software packages can now interpret images from digital cameras so you can shoot and capture a document or even a sign on the spur of the moment. Accuracy will be lower than scanned documents.
- Interested mainly in optical character recognition software for business cards? You have a wide selection of specialized, small scanners with OCR software built in.
- Many businesses use optical character recognition software to help meet Sarbanes-Oxley rules on saving records.
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