- Properly verify the credentials of anyone starting work at your company. This is most commonly done through the federal I-9 form, which is filed with the Social Security Administration.
- Educate your human resources staff. Make sure anyone conducting interviews or employee screening have been trained on what they can and cannot ask a prospective employee in regard to their ethnic origin or other information that is governed by federal discrimination laws.
- Ensure the authenticity of all documents. If there are any questions about the validity of a Social Security card, driver’s license or any other documentation provided by a new employee, verify all information with the proper authorities.
Here are some tips about verifying an employee’s Social Security number:
Action Steps
The best contacts and resources to help you get it done
Get educated
Fuzzy about how to properly verify a Social Security number?I recommend: After an employee is hired, you can use the government's Social Security Number Verification Service to verify Social Security numbers. It's a free and relatively simple process.
Research immigration laws
A wealth of information is available online regarding immigration laws and how to properly ensure compliance.I recommend: Findlaw's Employee Rights Center can show you all about legal issues regarding employment.
Consult an attorney
If you ascertain that your employee's Social Security number doesn't match with SSA's records, consult an employment law specialist.I recommend: Findlaw also offers a detailed index of lawyers of virtually any specialty, including employment law. Other search portals include Lawyers.com and Attorney Pages, and Martindale.com contains information on almost every licensed lawyer in the United States, as well as the law firms they work under.
Tips & Tactics
Helpful advice for making the most of this Guide
- Conduct research on any lawyer or law firm before you engage in a representative relationship.
- If your job requires bringing in an employee from outside the country, make sure to consult a reputable immigration attorney.
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