Event Planning Publications Key Terms

Learn words that relate to publications for event planning

By Stacy Davis Hudson

Event planning professionals regularly use industry terms when it comes to publications. On the job, at events, during education and training activities, and at various other occasions, event planning professionals routinely communicate with industry terms. However, words associated with event planning publications may be less familiar. Review the following list terms that pertain to essential publications for the event planning field. Determine which words are most useful and consider passing them along to your co-workers and business associates.

Event specifications guide

Event specifications guide (ESG) refers to meeting specifications or a meeting "resume." In short, ESG means an industry-wide document in which event planners can develop and share comprehensive information for various events. The industry recognizes ESG as the authorized term for the document that contains all requirements for an event. Professionals can access this tool as a paper document or in electronic form formatted in Microsoft Word.
Try: Contact the Convention Industry Council and Clevelandmeetings.com to learn more about an event specifications guide.

Contract

Although the term "contract" sounds like familiar jargon, its meaning contains several industry uses. For instance, "contract" generally means a formal agreement. Contracts pertaining to event planning relate to binding documents with definitive terms agreed upon by participating parties and signed by individuals who have the right to engage in such agreements. Event planning contracts can relate to a number of items such as reserving space for an event, deposits and remuneration, cancellation procedures, and any other negotiated conditions. As a rule of thumb, seek legal counsel when dealing with contracts.
Try: Gain more insight about contracts with the step-by-step event planning guide developed by Marriott.

Event binder

Industry professionals often call the event binder an event planning notebook or a planning binder. Whatever term you use, the event binder ranks high on the priority list of essential publications. Event planners use binders to keep track of important contacts related to the event, contractual information, budgetary items, guest listings and other important elements.
Try: Learn more about the event binder and its myriad of uses from Rob Hard, an event manager and communications consultant.

Case study

The word "case study" refers to a research-based publication detailing a specific topic or topics using qualitative descriptive research, comprehensive data, analysis and conclusions that often call for additional research or exploration. Another term pertaining to case study is an evidence-based research paper.
Try: Contact the Convention Industry Council to review details about a case study pertaining to a site research and contract negotiations company.

Post event report

The term "post event report" (PER) means gathering, storing and exchanging comprehensive after-event data. Some industry professionals refer to the PER as a history report. Nonetheless, event planners rank this publication as a must-have document.
Try: Learn more about the post event report at Simply-communicate.com.

Request for proposals

The term "request for proposals" (RFP) refers to a publication that outlines the services an organization such as an event planning group requests from a contractor, along with fees or bids pertaining to such services.
Try: Learn more about request for proposals at SearchITChannel.com.