Internet Fax Services

Email faxing lets you send and receive faxes without a separate fax machine

Why plunk down several hundred dollars for a fax machine and then pour more money into it for ongoing costs like fax ink and toner supplies? Not to mention the costs of securing a dedicated fax phone line and that pesky monthly bill from the phone company? If your small business is serious about keeping costs under control, consider Internet fax services. These simple services cost only a few bucks a month—some are even free—and allow you send and receive faxes via email or a website.

Internet fax services can be ideal for cost-conscious business owners or for business travel. With Internet fax services, you can send and receive faxes anywhere that you have Internet access.

Internet faxing:

1. Is an inexpensive way to say connected to your customers and your staff while away from the office.
2. Allows you to receive important documents even when there’s no fax machine around.
3. Enables clients to fax you while you are out of the country through a local number, delivered directly to your email.
4. Reduces your telephone bill when you have to send a large number of faxes to long-distance numbers.

Fax for free

Most efax services offer low monthly rates, but a few offer free efax service in exchange for advertising. Others limit your faxing privileges to receiving faxes, but not sending them.

Free efax trials

If you only need to use efaxing once or twice, you can sign up for free trial efax services. Most efax services offer 30-day free passes. In addition to using them on a one-time basis, the 30-day free pass is also a good idea to use on a trial basis to see if you like the service.
efax providers.

Toll-free efax

Internet fax services have a variety of options that include providing a toll-free number that enables your customers from around the country to fax you at no cost to them.

Flat-rate efaxing

Some Internet faxing services charge a per-page fee after a certain amount of pages. If you plan to use Internet faxing as your sole fax number or if you plan to use broadcast faxes to multiple recipients, look for a service that charges a flat monthly rate.
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International Web-based faxing

If your business has a large customer base in another country, you may want to have a local fax number in that country. Most Internet fax services allow you to fax internationally for a smaller fee than traditional telephone rates.

Add-on options for PC-based faxing

Internet fax providers are jumping on the bandwagon by offering all-inclusive communications packages that include voicemail, virtual PBX, faxing and call forwarding.

Multi-user small business plans

Some providers also specialize in multi-user plans that enable all of your employees to receive faxes on their own personal number in their email boxes.

• Try out an Internet fax service to make sure it works for you before you print the phone number on your letterhead and business cards.
• Many Internet fax services allow you to receive faxes at no charge and only charge you for outgoing faxes. Calculate your needs before you begin shopping for a service to minimize the cost.
• If you plan to use Internet fax services, make sure you have your signature scanned into your computer so that you can add it to documents that must be signed.

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