Making the Most of Office Equipment Rental

Stretch your office equipment rental budget

Making the most of office equipment rental monies should be a part of your business plan. While leasing office equipment may seem like an easy task, there is more to it than signing an agreement with one of the many copier leasing companies vying for your business. While copiers were once the main item for office equipment rental, today it’s not uncommon to use office equipment rental and leasing services for every item of office equipment in the office space.

Office equipment leasing is a good idea for both a startup operation as well as an established company. Other than the initial capital outlay for new equipment, it makes sense to rent office equipment because:

1. Office equipment rental and leasing services are operating expenses that can be tax deductions.

2. Office equipment rental lowers your capital expenses.

3. Leasing office equipment gives you the flexibility to use the newest equipment.

Find the Lowest Cost Office Equipment Rental Prices

This first step in making the most of office equipment rental happens before you even decide what to rent. Start by making sure you find a company that offers what you need at a price you can afford. Also, map out the equipment you'll need such as quality copy machines, printers and cubicles. Watch for any extras, such as warranties, that may cost you more money. Also know when the lease period ends so you know exactly when to return equipment; you'll want avoid late charges for extra days.

Find an Office Leasing Equipment Company that Offers Brand-Name Products

Only rent brand name equipment or equipment you are familar with. Also make sure the leasing company delivers the equipment it promises in its contract. You don't want to end up with something that doesn't meet your needs or expectations.

Get the Best Financing for Office Leasing Equipment

While you may have the necessary capital to avoid this step, many companies may not. There are companies that specialize in financing new equipment or selling used copy machines and office necessities.

• Making the most of office equipment rental equipment also means that everyone in the office should be responsible for its safe handling. Be sure your employees get proper training on how to use all the office equipment, including basic office items such as scanners, printers and copiers. Leasing agreements allow for normal wear and tear, but not for mishandled property.

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