Saving Money on Office Coffee Services

How to make business coffee services cost effective

Although, at first blush, it may seem do-it-yourself coffee is the most economical choice for your business, many companies find they are actually saving money on office coffee services. Most of us realize having coffee on hand for employees boosts productivity, can reduce stress (research shows the scent of coffee has a calming affect), improves morale and helps keep employees in the office. If offered to customers, it can also increase positive feelings about your company. But there are also many cost benefits to hiring out coffee services.

One of the major ways coffee service providers save your business money is by making it easier to track your coffee expenses. Paying your accountant to track many receipts takes up much more of his time than if he only has a monthly coffee invoice to consider. It also costs your business time and money to have employees buying coffee and supplies, often from multiple sources. In addition, with office coffee services, you can get free coffee-making equipment and maintenance. To save money further, consider the following tactics:

1. Choose a business coffee service based on how much your employees are consuming.

2. Look for perks and freebies when researching coffee services for offices.

3. Obtain multiple quotes from coffee service companies.

Buy only what you need from coffee vendors

The average American consumes 1.6 cups of coffee per day, while heavier coffee drinkers consume 3.1 cups each day, with the typical cup measuring 9 oz. Every office is different, however, and every time you have a lot of wasted coffee, you're also wasting dollars. On the other hand, too little coffee can frustrate employees and lower morale. So the first step to saving money with a coffee service for the office is to determine approximately how much coffee your company consumes each month.

Look for perks and freebies from your office coffee service

Many coffee services for businesses offer perks and freebies that can save you money. For example, most good providers of office coffee services give you a quality coffee machine, complete with maintenance. Other perks to look for are filtration and consumables (such as filters, creamers, sweeteners and stirrers) included in your package. Also, consider whether the service offers any beverages for non-coffee drinkers and whether snacks are included.

Compare quotes for coffee service for offices

Once you know what you need, it doesn't take long to get quotes from several coffee service providers. You may either call companies for quotes or fill out a single form online to get quotes from several coffee service companies.

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