Task Management Software Key Terms

Learn key terms to find out how task management software can help your business

There’s obvious benefits to any strategy that helps you manage workflow. That’s why many businesses today are investing in software programs that monitor how tasks are assigned. Create visual displays of simple to do lists or more detailed reports showing the planned completion schedule for a major project. The right task management software can even help you spot instances of non-compliance with corporate procedures your company may depend on. Take a look at these key terms which highlight some of the most popular features of task management software programs.

 

Reporting

The reporting feature of task management software allows you to transform task lists into printable reports. You can usually set up the reports so that they'll organize tasks by date due, date created, person responsible for assigning the task and the employee who is responsible for completing it.
Try: Go to Orbisoft for more information on custom reports you can generate and the programs you can export the task data into.

VIP to do list

A VIP to do list feature makes delegating and prioritizing tasks much easier. You can also get progress reports from the assignee that shows the rate of completion on the project. The VIP to do list can be sent to an employee's email or cell phone.
Try: VIP Quality Software explains the process involved in using VIP to do lists and how these lists help support staff set daily work goals.

Automatic scheduling

Automatic scheduling software will establish due dates on your tasks for you. You establish a start and finish time frame for a project and then list individual tasks necessary to complete it. Estimate how much time each task should take and the program automatically generates a schedule of completion for you.
Try: Take a look at the Achieve Planner feature of Effexis Software which automatically creates a schedule of task assignments.

Outlook interface

Many task management software programs include an Outlook interface. If your company uses Outlook email, you'll probably want a program with this feature. It allows the task managing program to automatically receive and log incoming tasks into a Project Manager's Project Plan.
Try: The benefits of the Outlook interface are explained by KM Sciences. Note how it gives users “behind the scenes” information on the tasks assigned.

Create task lists

A fundamental feature of task management software is the create task lists function. The user creates an automated version of a simple customized to do list, breaking down tasks according to whatever categories work best, such as person assigning the task, due dates or project.
Try: Project Manager explains how the create task lists function helps you distribute tasks equally among all team members.

Corporate compliance

If your office is just one part of a much larger corporation, you'll want task management software with corporate compliance capability. It helps you as a business leader conform to corporate procedures and tells you when your staff needs help in this department. The Sarbanes-Oxley Act of 2002 has made compliance at all levels of an organization a key priority.
Try: Atask’s corporate compliance software feature lets you create audit trails on tasks so you can spot compliance gaps before they turn into problems.

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