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Job Descriptions Key Terms

HR professionals know that companies run more smoothly when employees know the main activities they are required to perform and the methods the company expects them to use in order to achieve clearly stated results. One way of communicating this essential message to your staff is to provide them with a job description that identifies their principal duties and relates each duty to a specific enterprise goal.

Writing Good Job Descriptions

Writing a compelling job description can make the difference between attracting a superstar and a not-so-super candidate. You do not have to be an experienced recruiter to write a job description that gets noticed.

Using Job Descriptions

Job descriptions are a great way to make sure that you obtain the right employee for the job and that employee continues to perform the tasks required. Concise career descriptions should include the job title, qualifications, and a clear and detailed list of job duties and expectations.

Sample Job Descriptions | Monster.com

The process of writing a job description requires having a clear understanding of the job's duties and responsibilities. The job posting should also include a ...

O*NET OnLine

Welcome to your tool for career exploration and job analysis! O*NET OnLine has detailed descriptions of the world of work for use by job seekers, workforce ...

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Job description - Wikipedia, the free encyclopedia

A job description is a list that a person might use for general tasks, or functions, and responsibilities of a position. It may often include to whom the position ...

Job Description Writer Step-by-Step Tool - CareerOneStop

The Job Description Writer walks you through a step-by-step process of building a meaningful job description. Get started by entering an occupation and a state ...

Job Descriptions - Snagajob

Our job descriptions highlight the primary responsibilities, requirements, qualifications and challenges of a given job. In short, a job description will tell you what ...

Job Descriptions for Occupations - Job Searching - About.com

Interested in finding out more about a particular job or career? Job descriptions are available online for a variety of occupations in just about every industry.

Definition of Job Descriptions - Human Resources - About.com

Need to know what's needed for an effective job description? They define an employee's role and responsibilities and provide clear direction.

Writing Effective Job Descriptions | The U.S. Small Business ... - SBA

Job descriptions are an essential part of hiring and managing your employees. These written summaries ensure your applicants and employees understand ...

Sample Job Descriptions

SHRM members may download and adapt these sample job descriptions to fit their own company policies, practices and culture. SHRM urges members to have  ...

Job Descriptions Basics


Clear and concise job descriptions help keep your business on track. You can use them to attract potential employees or give current employees a better understanding of the duties maintained in their positions with your company. You can also use job descriptions as a reference point when evaluating an employee’s performance.

However, in order for a job description to serve its purpose successfully, you must author something that covers all necessary points. When writing a job description, include the following:

1. Be sure that you always list job descriptions basics such as the job title, salary and necessary qualifications.

2. Career descriptions should always include detailed expectations for someone holding that position.

3. Provide contact information when posting employment descriptions for job openings.

Include basic information when writing job descriptions

Job descriptions should always include information on the job title, starting salary, education requirements and experience criteria. While this is most crucial when posting job openings in newspaper ads or online searches, it doesn't hurt to maintain this information in your employee handbook, too, as a point of reference.

Outline position responsibilities in career descriptions

Equally as important as education, experience and salary is the information detailing the duties of the person holding that particular position. For example, a job description for a receptionist would list responsibilities such as answering telephones in a polite and courteous manner, filing documents and greeting guests as they enter the building. The more details you can provide, the better results you will have from potential job candidates and current employees. The goal is to make everyone know exactly what you expect of them.

Supply contact information when posting job descriptions online

If you're using the job description as a means of advertising a job opening, be sure to include information on how to apply for that job. Options can include sending a resume to a particular address provided, emailing a resume and cover letter to the HR department, or calling the place of business to schedule an interview.
  • Other information to consider including in job descriptions may be how much supervision someone holding that position would have, the chain of command if there are questions or problems, and ways to gain promotions or raises.