Once you've interviewed job candidates and determined the ones that will be a good fit for your organization, the next step is to send them professional and motivating offer letters. The way you phrase your letter could affect whether they accept the position, especially if they are entertaining other prospects.
Offer letters also need to contain certain wording to keep your company out of a legal lurch if the candidate doesn't work out in the end. Some of the things you need to include are:
1. An overview of what the employee's job duties will be, along with the caveat "plus others as assigned;"
2. A statement of what the person's salary will be at the time hired and the grounds for a pay increase;
3. Information on the benefits package, which can be enclosed on a separate sheet of paper.
View sample job offer letters to get an idea of the formatMaking your offer letters look professional is of paramount importance. First of all, it encourages your potential new hire to actually read the letter and respond. Secondly, if you take the time to format one letter well, you can use it as a template for future offer letters.
Washington State Department of Labor and Industries' page for an additional sample. Feel free to pick and choose pieces from each sample to make the offer letter uniquely your own.