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Providers of payroll accounting software and payroll processing services. Research accounting payroll companies offering a payroll accounting system for small to mid-sized businesses. Select a payroll accounting vendor that fits your business needs

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Preparing Your First Payroll

Thinking of processing your first payroll but unsure of what needs to be done?  This guide is the first in our series and will summarize all of the steps necessary to register your business, comply with IRS, DOJ, and FLSA requirements for hiring, calculate a paycheck, deposit taxes, and report federal employment taxes.   Future guides will explain each step in more detail.

Payroll Accounting Basics

Learn about payroll accounting as one of the top priorities when you hire your first employee. There are several very important rules and requirements in payroll accounting with significant penalties and fines if they are not followed correctly.

Payroll software for small business, easy to pay employees - Intuit

Run payroll using payroll software - online or within QuickBooks. Intuit makes it easy to pay employees and file your taxes with just a few clicks.

CheckMark Payroll Software - CheckMark Software Inc

Engineered for small business payroll, CheckMark Payroll software for Macintosh and Windows is the most complete solution for do-it-yourself payrolls, small ...

Payroll Software - Real Business Solutions

Oct 5, 2014 ... Payroll software: Payroll Mate® is affordable ($99) and easy HR payroll software for small business & accountants. Download FREE trial.

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Top Payroll Software - Reviews of 2014's Best Systems

Find the best Payroll Software solutions for your business. Free reviews, demos and pricing of top employee payroll software programs.

Small Business Payroll Software | Wave

Guaranteed accurate payroll software, made for small businesses. Full feature set including direct deposit. Fast, no-hassle online setup. Pay salaried employees ...

Payroll Software | Affordable Payroll Software - Patriot Software

Payroll doesn't need to be time-consuming. Patriot Pay online payroll software makes payroll easy in just 3 steps. Free trial, no long-term commitments.

Best Payroll Software | 2014 Reviews of the Best Systems - Capterra

Find and compare Payroll software. Free, interactive directory to quickly narrow your choices and contact multiple vendors.

Best Payroll Software Systems for Your Small Business - BusinessBee

This is tedious and time consuming, so it may make you consider getting payroll software for your company. When it comes to payroll software, each business ...

Payroll Software by Medlin Software, Free Trial, $60 per tax year

Payroll software for employers and service providers to manage payroll. Medlin Payroll Software is compatible with current versions of Windows, including ...

Payroll Software | PenSoft® Payroll Software

PenSoft's® payroll software and services benefits employers and payroll service providers with powerful, productivity-boosting solutions. choose the version of ...

Payroll Accounting Key Terms

Completing employee payroll accounting requires a basic knowledge of some accounting terms. Making a mistake about the meaning of any of the terms could cost your business money. Many terms you will encounter seem interchangeable but, in fact, most of the time, each term has a slightly different meaning and purpose.

Before you print out employee checks or complete deposits, make sure you review the following payroll accounting key terms:

1. Know the meaning of the different types of payments associated with payroll accounting.

2. Figure out if you are paying employees or independent contractors.

3. Determine which benefits are taxable and which ones are non-taxable.

Learn payroll accounting key terms for payment types

There are different types of employee pay types, including extra hours and excess hours, which differ slightly but, can make a big impact on accounting and payroll. Extra hours are hours that an employee works in addition to the normal schedule. Excess hours are authorized additional hours an employee works beyond the regular schedule. The difference between the two is that you must pay overtime hours on excess hours, but it may not be necessary on extra hours.
California State University Monterey Bay offers detailed explanations of common accounting and payroll terms, including those associated with payment types. has in depth definitions for common payment types you will find when completing employee payroll, even if you are using an online payroll accounting program or payroll accounting software.

Determine if your payroll database includes independent contractors

Determining if people on your payroll are employees or independent contractors affects payroll processing. You must withhold taxes from employees, but not from independent contractors. Generally, an employee works is required to work how you deem fit, while following a schedule you decide. An independent contractor is free to set his own hours and do the job his way, as long as he completes it properly. For the most part, an employee has benefits, while an independent contractor does not.
The Internal Revenue Service website offers information to help you determine if a person on your payroll database is an employee or a contractor. You can find information on how to distinguish an employee from an independent contractor on the State of California website. This website offers explanations and interpretations of both employee types.

Know the common payroll accounting benefit terms

Certain types of benefits must be taxed in certain ways. Knowing the difference between taxable fringe benefits, such as awards and stipends, and non-taxable benefits, such as de minimis fringe benefits and qualified employee discounts, is vital, even if you are using an online payroll processing service. An award or stipend is a standard of amount of money presented to an employee in addition to regular payroll. A de minimis fringe benefit is a benefit with a value so small, it wouldn't amount to a taxable amount as determined by your state law. A qualified employee discount is any discount under 20% for hourly employees and 50% for salaried employees that is part of the employee benefit package.
Sacramento State and Duke University offer definitions of benefits types you may encounter when accounting payroll amounts. Both websites offer easy to understand definitions.
  • If you need more detailed help completing employee payroll accounting, consider enrolling in an online course or a course at a local college.

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