Small businesses often rely on accountants processing payroll by hand, which requires a regular supply of replacement wage slips that are kept on file and given to employees. With the increase in technology used by many small offices, many businesses choose to use office letterhead to print their own payroll forms, and even to process payroll electronically using accounting software. Other offices prefer to purchase specially designed carbon copy payroll forms or books for processing accounts by hand.
Regardless of the type of payroll forms you choose to use, you can expect to require some budgeting for the forms, paper or software programs used to produce replacement wage slips. While a software program may reduce the recurring cost of ordering payslips, keep in mind that some services are by subscription, and others may require updates every few years. Buying replacement wage slips in bulk can also help cut some recurrent costs.
When budgeting for replacement wage slips pricing and costs, consider the following options:
- Find payroll books for annual bookkeeping use at a low unit price;
- Order inexpensive payroll forms and carbon copy order slips for processing by hand;
- Cut recurring costs and add convenience with software programs for payroll or other payroll services.
Order payroll books for keeping track of replacement wage slips
One way to handle your need for payslip replacements is to keep track of payroll in a payroll book. Payroll books are easy to find at any office supply store, often for under $10 for a year of records. Keep in mind that you may wish to keep two payroll books, with one serving as a backup in case the original record is damaged or destroyed.
Order replacement wage slips individually or in a package
Another way to stock up on your replacement payslip forms is to order sets of forms, either as loose forms or as a generic purchase order book. These are standard payment record forms with carbon copy paper, allowing you to easily record the payroll transaction and keep a copy for your account files.
Cut recurrent replacement wage slips pricing and costs by using software or online payroll
Electronic payroll solutions are another option if you want to eliminate the need to order replacement wage slips on a regular basis or have limited office space for storing hard copies of bookkeeping files. Payroll software programs, which may be either software you install and use on a single computer or an online program you can access from anywhere, allow you to organize and process payroll entirely electronically. You can also use software programs to print pay stubs directly from your computer.