Many companies, whose staff may frequently travel due to their work, implement a travel policy. It should cover all possible expenditure that may be incurred on a trip, defining what is acceptable and what is not.
The types of information in a travel policy should cover the cost of traveling to the destination and other associated expenses. This includes airfares, hotel costs, car rental costs, eating, gas and mileage allowances, and other incidentals. It should detail what should go into an expense report and how to submit it. A good travel policy should be very specific. If there are preferred vendors and partners, such as hotel chains or a particular airline, then they should be specified as well.
A thorough travel policy takes out the uncertainty of what can be claimed for business trips. This should benefit both the company and the staff involved, providing adequate travel arrangements for travelers without running up excessive costs. The traveler should be adequately looked after during the trip so they can be effective in their work and corporate travel expenses should be predictable and reasonable.
To find out more about creating an effective travel policy for your company take a look at the links on this page compiled by Business.com.