Using Window Envelopes

Various ways to implement window envelopes for mailing efficiency
By Michelle Cramer Window envelopes come in all different colors and sizes. You can find an envelope to meet your every mailing need. Using colored window envelopes can add flair and make your mailings stand out to recipients. Additionally, having your window envelopes custom printed can enable you to maintain consistency in all of your marketing products by using your company colors and logo design.
 

The style or size you choose should depend upon the specific window envelope need. Keep this in mind as you consider using window envelopes in the following ways:

1. Business window envelopes with the return address preprinted will make the invoicing process go smoothly.

2. An envelope with a window for both addresses will help make sure your checks get to the right place.

3. A 9x12 envelope with window will make product samples more appealing.

Use a custom window envelope for invoice distribution

Most invoicing programs allow you to design an invoice with the recipient's address perfectly aligned with a size 10 window envelope. Due to the fact that each invoice will have a different mailing address, using window envelopes will save you from having to print each address twice. Additionally, you can have envelopes custom printed with your business logo and address in the upper left corner and a window for the client's address.
Try: WindowEnvelopes.com can recreate your logo from any product or can design a logo for you to put on your envelopes. Savvy-Business-Correspondence.com explains how to create invoice templates and fold documents correctly for use in window envelopes.

Implement a double window envelope system for accounts payable

If you pay all of your business's bills using a program that prints your checks for you, then you can use double window envelopes to send out those payments. These envelopes, designed specifically for check mailing, have a window in the upper left corner where the company name and address appear on your check. The other window corresponds with the payee's address that check programs automatically print near the memo line.
Try: Advantage Laser Products offers pay envelopes with double windows for programs like Quicken. Use a business check company like Check Advantage that provides double window envelopes that are compatible with their checks.

Send sample products in a 9 x 12 window envelope

If you choose to mail out sample products to win over potential customers, consider mailing them in large window envelopes. This allows the recipient to see what the product is and will make it more likely that he or she will open the package and try your product. For example, if your company makes hair care products, seeing that the soft contents of the package are shampoo samples will entice recipients to actually give the product a try. You can purchase them in bulk from manufacturers to save money.
Try: Find full face window envelopes at Action Envelope or in a variety of sizes at EnvelopeSuperstore.com.

• When using a double window envelope to send out checks for payments, it's a good idea to staple the check in place. This will help prevent someone from moving the check around in the envelope in order to view your checking account number through the window.