Document organization supplies come in all shapes and sizes. The only limit is your budget. Find out the many ways you can organize the various kinds of documents in your place of business.
Documents solutions vary according to the different types of records you move throughout your workplace. Other challenges arise due to the way you display or store written information and the length of time you're required to keep documents. Another common problem surfaces because of the number of times your documents need updating or referencing. Fortunately, there are many solutions to help you when it comes to your document organization needs:
1. Physically organize documents by putting them into binders, file folders, or cabinets and shelves or in document display solutions.
2. Speed up your paper management processes by purchasing equipment to automate tasks like folding, opening envelopes and inserting documents into envelopes.
3. Find software and online solutions to manage documents electronically, as more information is now transmitted and processed in electronic format.
Purchase document organization equipment and supplies to organize your paperworkPut frequently-referred-to pages in slim plastic binders and purchase a desktop document organizer to hold them. Find file folders of all sizes, and store them in any number of file folder caddies: mount a plastic folder holder on the wall to keep it right at hand, find file cabinets of all sizes for you permanent filing needs, and get file storage boxes for those old financial records.
Organize documents and literature with literature organization productsIf you have promotional literature you need to display, or periodicals that need to be available for easy reference, buy specially-designed office organization supplies designed to hold literature. Put a set of brochures in a neat, wall-mounted rack. Organize the magazines in a countertop stand, or put the catalogs your employees always refer to in a rotating magazine rack.
Obtain paper organization equipment to speed up repetitive jobsIf you open a lot of mail or send a large quantity of invoices, consider purchasing document organization equipment that automates the letter opening, folding and inserting. You can even get a folder inserter that will both fold the invoice and then insert it into an envelope.
Install document organization software to organize and manage your electronic documentsYou may have documents that were "born digital" -- they were created on the computer and have never been printed on paper. Or you may have paper documents you need to scan in and store electronically. Solutions for both of these document storage dilemmas exist in the form of software that will help in organizing documents of the digital variety.
Use online document storage and sharing solutionsIf your employees need access to their files from a variety of locations, or if you need to share large files with your customers, online document storage and sharing services can help you in organizing documents online.
- Document organization supplies of all sizes exist to hold promotional brochures and even business cards; buy one that fits in your reception area to keep this type of document visible to those who enter your business.