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Commercial Invoice Forms
Although there is no standard format for a commercial invoice, the document must include a few specific pieces of information: the parties involved in the shipping transaction; the goods being transported; the country of manufacture; and the Harmonized System codes for those goods. A commercial invoice must also include a statement certifying that the invoice is true, and a signature.
The invoice should be completed on the shipper's company stationery in English, must contain the shipper's complete address and telephone number and fax numbers, and it must be signed by the shipper or its agent. The shipper must provide an accurate and complete description of the goods.
To avoid problems with the commercial invoice form, you must
- Create or download a form that has all the information required by U.S. Customs regulations.
- Find out classification terms—such as Harmonized Systems Codes and Incoterms—that are needed for the form.
- Fill out the commercial invoice completely and accurately.
Find information you need for your commercial invoice form
To properly fill in the form and avoid problems with U.S. Customs, you need to have the correct information.Harmonized Systems Codes (HTS) are an internationally standardized system of names and numbers for classifying traded products. Incoterms are standard trade definitions most commonly used in international sales contracts. The other information needed are serial numbers, item numbers, the reason for shipment, what items are made of and the main components of items.
Download or print out an online commercial invoice and fill it out
Many shipping companies offer a template on their websites of a commercial invoice. Download and print it; then fill it out in order to ship goods overseas.Create a commercial invoice yourself
Don't want to use one of the templates found online? Create a commercial invoice by using special software programs.- Three copies of the commercial invoice are required for all non-document shipments: the original commercial invoice, one copy attached to the shipment paperwork and one copy attached to the shipment.
- You can use business or personal stationery for these invoices if it contains all the required shipment information that is on your invoice.
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Tips & Advice for Commercial Invoices
Commercial invoices are documents which are utilized in foreign trade dealings. These documents are typically employed as customs declarations that are provided by the party that's exporting the particular goods or items.
Quality professional commercial invoices are available from reliable providers of business and trade documentation. Invoices for commercial trade are used when items are being transported commercially across international borders. While there really is no standard format for such documents, invoices for commercial use typically include certain specifics. These specifics include things like a record of the parties involved in the transaction, a description of what is being transported and the country where the goods were manufactured. Invoices of this kind also typically include a signed statement certifying that the document is authentic.
Having the proper paperwork on hand, ready be filled out, can increase the efficiency of any organization. Certainly this is true when it comes to international trade. Having a ready supply of invoices can enable you and your staff to carry on your operations with increased ease and effectiveness. Business.com is a trusted resource that helps companies everywhere connect with products, services and solutions they're looking for. Visit the links on the left to learn more.
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