One of the main benefits of having a postage meter relates to cost savings. This is because postage costs are paid for in bulk amounts either by phone, the Internet, or prepaid cards, allowing for set discounts to be applied for every item mailed. This discount can save a business up to 20% in mailing costs, which can be a significant sum of money if large amounts of mail are sent on an ongoing basis. These savings can be improved upon further, as using a postage meter can alleviate the need to pay for excess postage that may result from errors or oversights at the post office.
Another major benefit of using a postage meter is time savings. In the past, employees may have spent a significant amount of time taking mail to the post office and weighing packages while there, as well as having to travel back and forth between the place of business and the post office for additional stamps or supplies.
Having a postage meter eliminates these time-wasters, as the machine can perform mailing functions within the confines of the office environment. The only thing left to do is send the mail, which can be accomplished by having a postal carrier visit the premises to retrieve it.
Postage meters also simplify complex mailings. For international mail, or that which requires more than just postage, such as customs forms, insurance, or expedited deliveries, postage meters can be extremely helpful. Most meters can print postage suitable for any type of package or delivery preference. This saves money and time.
Some larger and more advanced postage meters offer massive time-saving add-ons such as those that can fold letters, insert them into envelopes, seal the envelopes, weigh them, and print postage onto the envelopes automatically. These machines are ideal for large to very large businesses that want to send bulk mail, such as catalogs or offers, on a regular basis. Much of this work can be automated.
There is a degree of flexibility with postage meters, as they are rented, allowing for an easy way to upgrade to a larger or more efficient machine should a larger volume of mail need to be sent as a business grows.
Another reason many companies big and small alike use postage meters is because a custom graphic, marketing message, or advertisement can be added to the postage that’s printed.