Recruitment Management Systems (RMS) and software include a suite of applications to automatically identify, screen, interview, and evaluate job candidates. RMS systems can also be used by schools to recruit students and by nonprofits to recruit donors or manage volunteers.
RMS is often called by similar names, including "e-recruitment," "online recruitment," and "talent acquisition" (TA) software. RMS is most often sold as a service now (so-called "software as a service," or SaaS), although it is still sold both as standalone software and as a service on private networks, in addition to being available on the cloud.
Beyond the functionalities of the software itself to manage attracting and hiring new employees, RMS can generate reports and other analytics to assess the effectiveness of recruitment campaigns. They can manage and track interactions with job boards and employment agencies, as well as track recruiter activities, employee retention rates, and other HR-related information. Findings can establish performance benchmarks and determine where best to find the most suitable and qualified candidates.
RMS is typically integrated into the organization's human resources management systems (HRM) as well as the enterprise's larger information management systems. While the scope of large global enterprises usually dictates either purchasing the standalone software or contracting with a private network, smaller companies can take advantage of free Web-based services. These free services make their money offering ancillary third-party services (i.e., posting jobs to LinkedIn or Monster) as well as "priority support" service contracts.
RMS pricing is all over the place, from free to $100/month per person. Many companies offer a free trial, hoping that once you have invested the time to learn the system, you'll be reluctant to switch services. Other firms have low entry-points, such as a few dollars per month, for limited capabilities. Typical pricing for full-featured services ranges from $20 to $75 per month per user, and from $50 to $500 per month for an organization.
Features of Recruitment Management Systems
- Standardized templates to create job descriptions.
- Ability to distribute job postings automatically to multiple corporate sites, online job banks, and social media.
- Online job application forms, with ability to capture key data (name, address, skill sets, etc.) from submitted resumes.
- Bulk emailing of job openings to past candidates, qualified individuals, job boards, employment agencies, and other third-party agencies.
- Ability to store and organize job openings and submitted job applications.
- Manage third-party recruiters or recruiting agencies.
- Receive and track referrals and recommendations from employees, associated companies, and other third parties.
- Analytics to assess and rank applicants.
- Applicant and job tracking.
- Interview management.
- Background checking services, including credit reports.
- Candidate portal to submit additional forms, establish and update personal profile.
- Mobile interface to communicate with candidates, receive/update resumes and candidate profiles, provide new job notices, and submit job applications.
- Scheduling interviews, including confirmations, reminders, and rescheduling.
- Ability to generate a contract for employment.
- Report generation capabilities.