Getting the Most from Check Writing Software

How to put specialized check software to the best use
By Charles Dervarics, Writer/Editor It can save time and money. Check-printing software gives your business the flexibility to print quality bank checks immediately in a secure environment. An added benefit: You're never left with stacks of unused preprinted checks when your bank changes names or you move to a new address.

To get the most out of check-writing software, you need a three-part strategy:

1. Assess your needs based on your accounting system and the number of checks you write.
2. Find a secure solution with maximum flexibility.
3. Purchase a laser printer that can handle required coding quickly and easily.

 

Find compatible programs

Check-writing software must be flexible to enough to deal with multiple bank accounts and different types of accounting software.
Try: Contact CheckMaster, which works with any accounting software and will use your own scanned signatures.

Seek other cost savings

Some vendors also may include ancillary products or services that can increase the efficiency of your check disbursement system.
Try: Contact ChequeScribe, which also has equipment for finishing and mailing, or Check Writing Partner, which can help balance your checkbook.

Keep it simple

Use Quicken or QuickBooks in a very small business? Look for software that prints checks directly from these systems.
Try: Consider CheckMagic, which prints off these programs with a custom logo and signature.

Take one step at a time

Some software solutions allow you to move gradually from preprinted checks to a blank check system, one office or division at a time.
Try: Check out PayPilot, which touts its versatility and provides detailed audit trails for accountability.

Consult a specialist

Check-writing software has many advantages, but you may need an integrator who can make it part of a broader accounting and document management system.
Try: Contact Xtension Technologies, which designs customized solutions to meet check-writing and other document management needs.

• Make sure your software produces a magnetic ink character recognition (MICR) line at the bottom of your checks. Banks and clearinghouses use this line to clear checks through their systems.
• Your software program must follow American Bankers Association and ANSI X9B standards.
• Use standard MICR toner cartridges in a laser printer to ensure proper check coding, and buy toner cartridges in bulk.
• Check-writing software should reduce theft. Unlike preprinted bank checks with your business and bank information, blank checks used by these programs are customized only as needed.