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Document management system - Wikipedia, the free encyclopedia

A document management system (DMS) is a computer system (or set of computer programs) used to track and store electronic documents. It is usually also ...

OpenKM Document Management System | Open Source DMS ...

Get the latest in Document Management Open Source resources! OpenKM takes the chaos out of Document Management.

Document Management Software Review 2014 | Best Document ...

Document management systems help you organize your business documents and files in digital filing cabinets. However, if these digital filing cabinets cannot ...

Document Management | Alfresco

Many companies have documents stored all over the place – on desktop ... Alfresco is the only open source document management system that makes your  ...

AIIM - What is Document Management?

Document management, often referred to as Document Management Systems ( DMS), is the use of a computer system and software to store, manage and track ...

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docSTAR: Document Management Software - Enterprise Content ...

Document Management software system and workflow solutions in use by nearly 7000 world class organizations. Award Winning Cloud or On-Premises ...

Document Management Systems | Perceptive Software

Perceptive Content document management solutions including electronic document management, content management, document storage and retrieval.

What is Document Management and what is a Document ...

Document management is one of the oldest of the content management disciplines - and was essentially ... Defining a Document Management System ( DMS).

Free Document Management Software - Open source document ...

An open-source web-based document management system designed to comply with ISO 17025 and OIE standard for document management. Site includes ...

Laserfiche: ECM, BPM & Document Management Software

Industry leading Enterprise Content Management software used by 34000 organizations to securely manage content and automate processes.

Document Management Software - Go Paperless - iDatix

Our Document Management software makes the 5 components of document ... provides the ability to capture information and submit it directly into the system.

Worldox: Powerful Low-Cost Document Management

Powerful Low-Cost Easy-to-Use Document Management: Proven in over 3500 ... Worldox in the Top Three Most Popular Document Management System (DMS).

What to Know Before Purchasing a Document Management System


Is your office cluttered with mountains of paper? Does it take a long time to locate a specific document when you need it? What do you do when a document has been misfiled or lost? If you have to consider these questions on a regular basis, it may be time to consider an electronic document management system for your business. The best document management system can help your office quickly and easily scan paper documents so that they can be electronically filed in one centralized location. A paperless office makes it possible to free up office space and be much more environmentally friendly. Starting an online document management system is an easy switch to make, but knowing which software is best for your office requires learning what to look for and expect.

Organize your evaluation of document management system software into four categories:

  1. The core product features and functions.
  2. The document workflow.
  3. The document control.
  4. The special features that help extend the system beyond document management.

Key Document Management System Features

Importing documents into the electronic document management system and finding them later should be easy, fast, and hassle-free. Features that help make this possible include document imaging, the ability to add existing files from an external source, full-text search function, document creation templates, multi-user access, and automatic backup and restore. Your office should have the ability to customize the configuration of the values that are used to index every document and file in a way that is consistent with your company’s method of organization. Overall, just remember this: the enterprise document management system should have a central repository and convenient scanning options.

Document Control

Knowing who has access to which documents and what they can do with them is important to consider with any web based document management system. If your office is spread throughout different floors of the same building or scattered across the nation, pay attention to document management system software that enables access from anywhere at anytime. Look for a document management system that include retention management tools that automate the purging and archiving process, along with version control functions that keep track of several versions of documents and files as they change and evolve through projects. Check-in and check-out features enhance the integrity of documents as several people throughout the same company are viewing and editing them. Multiple levels of security need to be in place to prevent the wrong eyes from getting access to sensitive documents.

Ease of Use

Inexperienced computer users should feel at ease using the document management system. The interface needs to be intuitive. Your office cannot afford to lose time and productivity learning a complicated online document management system. How simple a document management system is to use will determine how well it can be adapted or configured into your company’s existing processes. Unfortunately even the best document management system software might occasionally give you problems. Being able to seek help and support from the manufacturer provides peace of mind for your office.