Examine a range of content management and document management applications and systems, including specialists in legal document and business document management.
Purchasing Resources for Document Management
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Software Pursuits develops SureSync for file replication and synchronization and MigratePro for server migration. Free demo. Providing IT Pros data management tools since 1975.
Author, collaborate, review, manage, and publish unstructured & structured (XML/DITA/S1000D) content. The professional standard for 25 years! Try now
InterplX software manages $1B in employee business expenses, processing 700K reports and card statements annually. Average report cost $3-7 less than industry average.
Document management software for quality management, audit and risk management, BOM, CAPA and more. MasterControl's systems help companies stay compliant with FDA regulations and ISO standards. Download a whitepaper or video to learn more.
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Mapping The New Document Life Cycle Instant White Paper Download.
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Powerful, Easy Document Management Boost Productivity. Try For Free !
SmartSearch is affordable, easy to use and highly scalable.
Allstate Information Management
Allstate Information Management specializes in high-security, high quality, client need-driven information storage & information management solutions.
A guide for businesses looking to get started with digital document management.
Document Management Services - ACS, Inc.
A worldwide provider of document management services and solutions for commercial and government clients.
Document Management Software by DynaFile
DynaFile is a scalable, web-based document management solution that allows businesses to automate paperless filing and improve collaboration.
Vservesolution offers document processing services covering a variety of areas in the most cost effective manner.
FileHold is a document management software system that is easy to use, easy to install, and is affordable for small to large organizations.
MES Hybrid Document Systems, Inc.
MES Hybrid Document Systems has been supplying and supporting document management solutions in organizations across Canada since 1971.
Omnistar File Manager Software
Omnistar Drive is a web based file management software that allows businesses and webmasters to setup secure online file storage.
Paper Dock Document Management
Paper Dock is a 100% Irish owned document and electronic content management solution provider.
Consulting and training firm for the document technologies market specializing in document and records management, strategic document management programs, process design and business information systems.
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Document Management Systems and Software
Save money, protect data, and facilitate collaboration by going paperlessBy Beth Stackpole, writer and editor Beth Stackpole Intrigued by the concept of the paperless office? Business document management systems replace paper files with their electronic equivalents, promising a competitive advantage by helping your business manage and protect data more efficiently, facilitate collaboration, and streamline operations. Document management software, sometimes called content management software, typically delivers storage, indexing and retrieval, search, and version-control capabilities. A document management system has much to offer your business. It can help you:
- Reduce filing and distribution costs. Digital documents are easier to file and access than paper, and emailing documents is less expensive than printing and faxing them. You can also save money on office and warehouse space because you won't have to physically archive old paper records.
- Better protect company data. Document management systems enable companies to control access to digital files and to maintain a history of who reads which documents. Encryption options for email and stored files provide an even greater level of control.
- Improve access to information by allowing groups of employees to share digital files more readily than they can with paper.
- Facilitate compliance with government regulations such as Sarbanes Oxley (SoX) and the Health Insurance Portability and Accountability Act (HIPAA).
- Bring consistency to business processes. You can use document management systems to enforce naming conventions, for example, or to ensure that employees follow strict approval processes.
Choosing the right document management system
There are dozens of document management systems and they come in many different flavors. Some systems are extremely complex and expensive, but others are simpler, cheaper and aimed at small business.
Try: This iMedia Technology Inc. FAQ will answer key questions about document management software. When you're ready to evaluate suppliers of document management applications, check the buyer's guide at Ziff Davis.
Focus on data recovery and security
Document management systems can help you safeguard your information by providing multiple layers of security, including audit trails, password protection and encryption. Be sure to drill down on the security and data recovery features of any package you consider.
Try: To get a handle on the security aspects of document management applications, check out the DocuAdvantage Blog, a forum for discussing technical issues related to this software category. To find out how you can create a secure content management system based on Microsoft's Office SharePoint Server 2007, visit Microsoft to download a white paper.
Consider a hosted or ASP document management offering
Consider an "on-demand" or "hosted" document management product. These applications are accessible over the Web through a browser. Buyers typically pay a per-user, monthly license fee to rent the software.
Try: VisualVault from Auersoft and GoFileRoom, part of Thomson Tax & Accounting, are two such offerings.
Don't forget the hardware
If you opt for an on-premise document management system, you will have to invest in hardware, including storage servers, scanners and, in sophisticated setups, microfiche scanners.
Try: For a compendium of resources on document management hardware, go to Knowledgestorm. eWeek has a meaty buyer's guide on the topic. Business.com lists vendors of document shredding and document storage services.
Get a jump on compliance
More and more industries are becoming subject to legislation that requires specific record-keeping procedures. For instance, Sarbanes-Oxley governs how companies must keep their financial records, while businesses in the health-care field have to comply with privacy regulations under HIPAA guidelines. Document management software can help companies across a variety of sectors stay on top of these laws.
Try: To see how document management systems can facilitate SoX compliance, go to the Sarbanes Oxley Compliance Journal or to Bitpipe for information on the subject.
Zero in on a legal document management system
The unique demands of legal document management have resulted in the creation of document management applications and system tailored the meet those needs.
Try: Business.com provides a page of listings of general legal document management systems as well as one dedicated to legal document management software.
- Don't get hung up on price. Document management systems are expensive so you need to do your due diligence to compare the investment against the costs associated with how you traditionally handle paper and documents.
- Storage requirements and security features are of utmost importance to the smooth operation of content management systems. Pay close attention to those aspects when evaluating them.
- Create a detailed data backup and recovery plan. You don't want to put the efficiencies and productivity boosts associated with the document management application at risk by not covering your bases in the event of system failure.
- Given the complexity of some of many business document management systems, opt for a service and support contract that includes unlimited support and upgrades, at least for the first year. That way you'll know more about what you need going forward.
Free White Papers on Improving Document Management. Download Now!
Mapping The New Document Life Cycle Instant White Paper Download.
Compare Top Rated Document Management Systems & Save Today!
Powerful, Easy Document Management Boost Productivity. Try For Free !
SmartSearch is affordable, easy to use and highly scalable.
Consultants for installation, integration and training for imaging and document management projects for pharmaceuticals, government, communications, process and financial services markets.
Developer of document drawing and workflow management software for network users. Software can view, track and print/plot a variety of files including WordPerfect, AutoCAD, Excel and others. Software runs on Windows 95, 98, 2000, NT, as well as most PC-
Provider of services used for the capture, management and collaboration of electronic and paper-based information within an organization.
Specialists in electronic document management, conversion and integration technologies for business processes.
http://www.aligntechnologies.com/
Provides electronic document imaging and information management solutions in litigation support, commercial imaging, backfile conversion and forms processing.
Provider of services for document imaging, scanning, OCR, custom programming, document imaging system installation and support.
Supplier of online and digital document management and multi-vendor support services.
Supplies document management solutions including hard copy management and digital imaging of active and inactive documents for corporate, legal and government organizations.
http://www.archiveamerica.com/
Provider of document archiving software and consulting services.
Specialists in document process solutions for the financial industry.
http://www.artplustechnology.com/
Provider of information management services, whose primary focus includes the collection, manipulation and dissemination of information using text and document processing technology. Product applications include litigation support systems, imaging servic
Associated Records and Information Services
Provider of consulting services for records management, data collection, space and facility planning, mail room management, training, storage, and destruction of outdated records.
http://www.associatedrecords.com/
Provider of consulting and training services for document management, document imaging and work flow.
Information-sharing solutions for the manufacturing and the municipal and utility markets.
http://www.bamboosolutions.com/
Provider of communication solutions used to communicate information and knowledge from the expert to the individuals.
Manufacturer of a paperless office, workflow and document management software file and filing system.
Provider of document management solutions for companies in the design, construction and maintenance industries.
Consulting firm for providers and users of digital business communication technologies and services.
Online retailer of storage solutions and document management systems.
Systems integrator specializing in document management solutions in these core technologies; document management, imaging, workflow, optical character recognition (OCR), computer output to optical disk (COLD), networking and internet document technologies
Provider of electronic data management, configuration management, work flow and product data management systems.
Developer of Astoria(tm) and Canterbury(tm) document and content management software and Astoria SDK(tm) programming utilities software. The software runs on Windows NT and Solaris. Products are sold to multiple industries. This company was capitalized
Provider of process control solutions using integrated electronic document management, records management and work flow technologies for the manufacturing, utilities and petrochemical industries.
Combined Computer Resources, Inc.
A Dallas, Texas-based computer software development and consulting firm which provides custom document imaging software.
Provider of a suite of document management services enabling enterprises to leverage the power of existing systems.
http://www.cypressdelivers.com/
Document management system designed for use in developing company business publications.
Provider of document management consulting services and custom CAD programming services. Services are provided to the engineering and pharmaceutical industries. This company was capitalized by private investment.
Digiscan: Document Management Solutions
Design and develop data management solutions for all types of businesses.
Service provider of document management and training services and technologies including electronic document security and encryption, storage management, application management and hosting services.
Provider of document management services for file conversion, litigation support, disaster protection, coding/indexing and hard copy records management.
Document Management Solutions, Inc.
Supplier of XML, SGML, publishing, pre-press and document management consulting and integration services for the publishing industry.
Information systems company for document and record image processing, database design, specialized application software, data warehousing/mining and hardware and software integration.
http://www.documentscanning.com/
Develops software tools to better organize and process information, create and distribute knowledge and transform knowledge into competitive assets.
Project management and technology consulting for organizations implementing document imaging, workflow and/or COLD technologies.
Develops and manufactures both pre-packaged and custom designed document management solutions. Also offers document management training services.
Consultants providing integrated and scalable EDMS solutions for management of paper, electronic documents and multimedia using imaging, document management, ERM-COLD and storage management.
Provider of complete systems and software for high volume imaging, document database management, computer output to laser disk and workflow for client-server and web based applications.
Provider of document management systems and document conversion services. Also offers document management consulting services.
Document management provider for storage services, imaging and data conversion, media management, disaster recovery and document retrieval.
Provider of document management systems catered to fulfill the document management needs of clinical testing laboratories.
Service and systems provider for certification, municipal codes, ordinances and sample legislation documents for government agencies.
http://www.generalcode.com/laser.html
A full-service document management company providing solutions for litigation support, records management and conversion.
Provider of "cradle to grave" document management services including document storage, microfilming, scanning, business forms processing, document vaulting and electronic document management (EDM).
Consulting firm for planning and implementation of document imaging and Electronic Document Management (EDM) systems.
Full service provider of electronic document management, ebusiness solutions and services for the business, government and healthcare markets.
Consultant for document management and imaging solutions. Experience in high-volume transaction processing environments such as accounts payable, sales order processing, billing and shipping documents.
Designs, develops and deploys document management systems including imaging, workflow and forms processing.
Systems Integrator specializing in document imaging, electronic document management, COLD (Computer Output to Laser Disk), workflow and forms processing technologies.
http://www.imagingsolutions.com/
Consultants supplying information and document management solutions for manufacturing standards information.
Consulting firm for imaging, document management, workflow, COLD, and forms processing technology. Services include needs analysis, cost justification, and procurement services for end users and design and market research for integrators and vendors.
Document product and service provider for network services, software training, integrated document management systems, automated data collection (OCR) systems, conversion services and network fax solutions.
Integra Information Technologies
Records management company dedicated to facilitating and improving document processing for businesses and organizations.
http://www.integrainfotech.com/
Developers of records management and retention program services including file management systems and solutions, image document integration, electronic records management and conversion support.
Software provider and consultants for processing and managing ebusiness documents, business processes, secure document archiving and dynamic document management.
Provider of software, informational databases, database design and development and related services for document management.
Provides a means for organizations to mobilize knowledge management through technology. Based in the United Kingdom.
Provider of IT consulting, software development, document management and integration services for businesses.
Develops, markets, and supports integrated document management (IDM) software and provides related professional services.
Provider of online data transfer services. The company's technology addresses automated exchange and management of distributed information between online partners. Products are sold to multiple industries. This company was capitalized by venture capita
Consulting service for implementation of work process systems, document systems and internet systems.
Content management service provider specializing in knowledge management for customer relationship, sales and help desk support.
Manufacturer of copiers, cassette-based conference-recording systems, cassette and reel-to-reel logging systems, optical disk imaging systems and accompanying document storage and retrieval software, facsimile (FAX) equipment and digital, desktop, small w
Imaging and information management software and services customized for government, legal and banking industries.
http://www.latticeinformation.com/
Parent/holding company with a high-tech operating unit that develops software and provides custom software programmming, systems integration services, disaster protection and recovery services. This company was capitalized by private investment.
Software development and systems integration company specializing in document imaging with workflow, COLD, report and imaging warehousing and donor management.
microMEDIA Imaging Systems, Inc.
Provider of image conversion services. The company's expertise is in the conversion of large volumes of paper documents, microfilm, microfiche, aperture cards and engineering drawings to electronic media. Conversions are frequently done on site. Servic
http://www.imagingservices.com/
Provider of structured information management solutions that enable customers to create, manage and distribute their corporate knowledge assets.
Electronic publishing consultancy specializing in SGML- and XML-based systems for publication or data processes. Provides SGML and XML training, design services and consulting.
Specialists in information systems with emphasis on document and records management, systems integration, development and strategic consulting, network support and hardware/software supply.
Optical Image Technology, Inc.
Developer of software. OptiIMAGE(R) document imaging software and OptiFICHE(R) microfiche replacement software are used to store or scan documents. OptiFLOW(tm) workflow software is a data management software. All the software is Windows based and has
Palmetto Microfilm and Imaging Systems
Providers of microfilm and document imaging systems for government and state-regulated businesses in South Carolina.
Document management consultants specializing in converting paper files, microfilm, microfiche and architectural drawings to secure, accessible formats such as CD-ROM.
Phoenix Systems Integration LLC
Provider of computer systems integration, electronic signature integration and content management integration services. Services are provided to the pharmaceutical, manufacturing and finance industries. This company was capitalized by private investment
Developer of an Enterprise Resource Planning software package that simplifies management of manufacturing, customer and financial data across plant, countries and business lines. Point.Man is delivered on Windows NT and UNIX. This company was capitalize
Document management integrators for control of document imaging, faxing, electronic document management (EDM) and workflow.
Consulting services for office communication, electronic archiving, groupware, document management, workflow and knowledge management.
http://www.dokumentenmanagement.com/
Provider of document management services and integrated solutions including software, scanners, storage and support services.
http://www.randall-lyons.co.uk/
Developer and distributor of Windows-based applications software called Bubble Publishing. The Bubble Publishing Suite (Form Shop, Scan Shop, Report Shop) plus an optical mark reading (OMR) scanner becomes a data collection, entry and reporting robot tha
http://www.bubblepublishing.com/
Manufacturer of electronic and digital signature software for forms and documents.
Software company specializing in ecommerce applications, web site design, systems integration and support, electronic document management, image enabling and workflow.
Provides advanced succession planning technology and global services to help organizations better manage their people and their business.
Provider of knowledge management solutions through a combination of software applications, expert services and specialized content.
Consulting firm specializing in knowledge and document management, security and networked systems through consulting, implementation and integration services, system and infrastructure design.
Consultants providing the DocuMap document management system that utilizes GIS (Geographical Information System) to spatially select, access and manage computer and hard copy documents.
http://www.spatialintelligence.com.au/default.htm
Software developers and system integrators specializing in document management, computer aided design (CAD), GIS, emergency services software and systems and large format scanner technology.
Provider of internet-compatible outsourced digital document storage and document management related services.
Provider of document capture, document management and publishing products for integration into existing systems and processes.
http://www.tokairo.com/index.htm
Offering services related to word processing, e-mail, database and document management applications.
http://www.travelingcoaches.com/
Information technology consulting firm for document management, imaging, workflow, ERM/COLD, collaborative knowledge management systems for intranet/extranet and storage area network management (SAN).
Provider of electronics based systems for Defense and Industrial markets.
Document management and imaging project integrator.
Online print supplier for personal and business printing through direct access to print companies.
http://www.easiest.com/portal/index.cfm
Media and knowledge management software solutions for collaborative sharing of information assets across organizations.
Tips & Advice to help you make your decision on Document Management
Keeping your documents organized is important for both personal and business purposes. In the digital era most all essential paperwork is kept in electronic files. When handled negligently these files can become just as cluttered as a home office cardboard box. Managing your documents will keep them organized and easily accessible.
In business there is a great need for a usable structure within the work place. Files must be stored in a way from which they can be retrieved without hassle. Document management saves time and resources while creating a professional atmosphere in the work place.
Having these files available often serves as a protection for your business as well. ... more
Keeping your documents organized is important for both personal and business purposes. In the digital era most all essential paperwork is kept in electronic files. When handled negligently these files can become just as cluttered as a home office cardboard box. Managing your documents will keep them organized and easily accessible.
In business there is a great need for a usable structure within the work place. Files must be stored in a way from which they can be retrieved without hassle. Document management saves time and resources while creating a professional atmosphere in the work place.
Having these files available often serves as a protection for your business as well. Having easy access to documents regarding insurance or other legal matters provides you with a security against frivolous or unfounded law suits. For many business this can save them from financial hardship and damaging claims.
There are many options available for document management. Several types of software have been developed for such a purpose and online file hosting can not only organize, but provide a secure back up for important documents. If you are trying to get your workspace organized try clicking the links to the left and explore options developed to suit your specific needs.