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Employee time clocks are devices designed to help employees keep track of their hours. Time clocks have evolved through the years, ranging from simple time stamp clocks to sophisticated, automated time clock systems, capable of utilizing physical characteristics as identification. When purchasing an employee time clock, companies should consider which type fits their needs, along with various other requirements.
Types of Employee Time Clocks
Time stamps are one of the earliest forms of time tracking systems, using paper forms to denote employee hours. In addition to employee timekeeping, time stamps can stamp and verify the date on important documents, such as invoices, contracts, and bills. One of the disadvantages of time stamps is that documents can be modified and tinkered with; however, this can be deterred through tamper-proof methods.
Electronic Time Clocks:
The distinguishing point of electric time clocks is the ability to store in and out times of employees, replacing the need for timesheets or stamps. Electronic time clocks can internally store employee time data, and keep records for payroll calculation.
Biometric Time Clocks:
A biometric employee time clock is an automated system that can be integrated with time and attendance software. These digital attendance systems allow employees to log their hours by using physical characteristics as authentication, such as a fingerprint, hand print or retina scan. One of the major advantages of biometric time clocks is that it reduces the need for identification cards, timesheets or passwords. In addition to accurate employee time tracking, this also allows for increased security, as employees can only log into their own accounts.
Web-based Time Clock:
For companies that possess few employees or businesses on a tight budget, web-based time tracking applications are available. Some benefits of web-based time clocks are that they typically have little to no cost, and are easy to implement. In addition, they can be easily integrated to desktop and mobile applications.
Tips before Purchasing Employee Time Clocks
Before companies make a purchasing decision, they should consider different factors to decide which time clock is best suited for their employees. The following are a few examples of relevant questions when purchasing an employee time clock:
Companies should purchase an employee time clock system that best fits the needs of their industry. For high-tech, scientific, and research companies in need of safety and security, purchasing a biometric time clock system may best address their requirements. However, industrial or manufacturing companies may want to implement a less complicated employee time clock.
One important factor is the number of employees in a company. For companies with large numbers of employees, employers may want to invest in time clock that is capable of supporting multiple users. However, companies will few employees may consider a web-based time clock or an alternative standalone time tracking system.
Some employee time clocks are easy to install; others require specialists and advanced technical support. Companies should consider whether an employee time clock will be easily adopted by employees before making a decision. If companies make the mistake of installing an overly complicated system, this will result in lost time, money, and productivity.