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A Guide to HR Management Software


As a discipline, Human Resources has been given a big boost by information technology, with many administrative elements being packaged into software bundles that streamline the tasks required to manage a team.  From payroll to performance records, there are a number of tools that can improve the workflow and assure that employees are treated equitably and accountably.  Let’s review the kind of software available, and consider how it can improve your company’s working life.

Benefits

Good record keeping is essential to any organization.  Knowing how long your employees have worked on a given project, how many hours your consultants have billed, what benefits are due and when – these can all make the difference between sinking or swimming in business, even if you’re running a small operation.  Not only does it reduce corruption and waste, it allows you to plan effectively for the future.  After all, if you know exactly how much everything cost last year, you’re in a much better position to know what it will cost next year.

HR management software will allow you to keep track of man hours, salaries, taxes and benefits, with programs able to perform accurate calculations every time.  More than this, you can log performance records and keep an eye on how well your employees are doing and how much they’re improving, so that you can develop your team’s talents effectively.

During the hiring process, management software can also help screen your applicants to save you time and make sure you find the right person for the job.

Pitfalls

Software ranges widely in complexity, so be sure you’re getting the program that’s right for your needs, and make sure you know how to use it.  More is not always more: spending time logging information that’s not useful to your business is certain to be more of a hindrance than a help.  The trick is to know as much as you want to know.  There’s a cost to mining the HR data and sifting through it, and you want to make sure it doesn’t outweigh the benefit of having it on hand.

Finding a Software Package That’s Right For You

There are a number of programs on the market that can help you account for your employees and manage them effectively, and they range in price, quality, and complexity.  Payroll programs like QuickBooks are popular and effective accounting solutions for small business owners, and retail for around $200.  More advanced solutions, with features such as electronic payments and detailed employee records, can cost up to $1500.

But HR management doesn’t stop at accounting: recruiting software such as HireDesk or FastTrack use sophisticated methods to cull applicant info and sift through it for qualified candidates.  Timesheets can be quickly and effectively processed by programs like BillQuick or Replicon, which can tabulate hours logged from the smartphone of an employee in the field, among other exciting features.

Conclusion

Whatever your HR needs, consider finding a software package that can streamline the process for you.  It’s an important investment in your company’s future, and it can make life a lot easier for you and your team.  Remember: human capital is your greatest resource, so don’t neglect to manage it correctly.

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