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One of the main tools used for time tracking is the timesheet. Traditionally, employees would use sheets of prepared paper to keep track of their hours. Timesheet machines would be used to punch the employee’s hours, allowing the workers to turn their timesheets into their manager. However, the use of conventional timesheets came across a number of pitfalls. Many employees would inaccurately report their hours or turn in timesheets for fellow employees, causing managers to overpay workers. Over time, this would lead to inefficiencies and inaccuracies within the company.
Why Use Online Timesheets?
In the last decade, advanced timesheet software has been developed to replace the timesheets of old. The distinguishing factor of online timesheets is that the information is hosted online. Employees log in their hours into a timesheet system, which permanently stores their hours. Managers are then able to access this system and gain precise information on their employees’ work schedules.
Nowadays, many companies are turning to online timesheets. Online timesheets lend a number of benefits to companies, including increased deployment and efficiency. By enabling employees with accurate time tracking methods, the chances of human error and fraud is removed. Online timesheet systems allow managers and employees to understand exactly how their time is being spent. In addition, online timesheets allow managers to more accurately keep track of their employee’s hours and pay them accordingly. Finally, companies use online time sheets because of their convenience and relatively simple utilization.
Tips for Purchasing an Online Timesheet System
An important component of purchasing online timesheets is determining whether the company has the hardware to support the system. Does the company have the necessary infrastructure or hard drive requirements needed to support an online timesheet system? This question depends on a number of factors. Some types of timesheet software, such as web-based software, only require a computer with internet access. Other types of timesheet systems require a centralized server or specific equipment. Before choosing an online time sheet system, first consider the requirements of the system and the costs involved.
Many online timesheet systems come with a variety of different features beyond the conventional time tracking function. One of the more valuable features of timesheet software allows users to log on through a mobile or web-based platform. Some of the features available in timesheet systems include invoicing tools, cost and expense calculators and document management. In addition, online timesheets also come with the ability to integrate with other systems, such as billing and project management systems.
Before purchasing an online timesheet system, the company should first consider the number of employees they need to support. Larger companies, with hundreds of members on staff will require a timesheet system that is capable of massive multi-user support. However, a smaller business may want to purchase a timesheet system that offers features at an affordable price. Another consideration, especially for companies that are rapidly growing, is to choose an online timesheet system that is scalable and able to add on new users as they join the company.
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