How to Select Web Based Project Management Software
Want to manage more than one project at a time with ease? Web based project management software makes it possible to bring geographically dispersed teams together to collaborate on different projects. If your project staff is located across different countries and different time zones, they will be able to communicate effectively, prioritize tasks, and get the job done on time using web based project management software. Whether you have multiple projects for a single client, or different projects that are a part of a larger picture, you will never have to worry about having too much work to manage at the same time. The features of web based project management software simplify the job by enabling the whole team to manage their time and resources.
If you are searching for web based project management software for your company, look for:
- Easy usability and customization features.
- Team collaboration capabilities to ensure clear communication and project synchronization.
- Professional services and customer support for your organization.
- The ability to set-up and customize security and permissions as you see fit.
Features of Web Based Project Management Software
The advantage of using web-based project management software is that multiple users can access a centralized database from any type of computer. Every organization has different ways of managing projects. Features such as customizable statuses, categories, and priorities allow each team to use their preferred methodology to get products and services out there. Another feature web based project management software offers can be customer request tracking. With this feature, project stakeholders and clients can submit their request and requirements so that your team can prioritize their activities accordingly. Personalized to-do lists can also be an important feature for your company. Team members will be empowered to sort their activities, bookmark high-priority tasks, communicate on message-boards, upload and share files with the whole team, and track the time spent working. With a time log, your organization can save time and money by keeping a record of billable and non-billable hour totals.
Getting Customer Service
It is important to have web based project management software that comes with customer support. Although your software should be easy to navigate and use, you never know when you may run into a question. Keep an eye out for FAQ pages, unlimited e-mail support, assistance through instant messengers, and phone support.
Potential Pitfalls to Avoid
Web based project management software has all the usual advantages and disadvantages of web applications. Luckily, the disadvantages are limited and easily fixed. While your organization will have the ease of access-control, if the user or server is offline, project information will not be available. This is not always a problem, however. Some web-based project management software allows the user to go offline with a copy of the data. Depending on your Internet connection, your web based project management software may be slower to respond than a desktop application. Speed and performance will vary according to the user’s computer and Internet connection. Overall, these drawbacks are minor compared to the benefits, and simple to fix.
