Document storage online will also save you the trouble of having to worry about freeing up space on your hard drive. With many document storage systems available, it is important to evaluate the quality of the service and your storage needs before si...www.business.com/software/document-storage/
Examine a range of content management and document management applications and systems, including specialists in legal document and business document management.www.business.com/software/document-management/
Job boards and career search sites for the information technology industry. Find an IT job from one of these technology employment vendors.www.business.com/human-resources/it-jobs/
Directory of all-in-one printer office machines for businesses that need to fax, copy, print, and scan documents with an MFP.www.business.com/technology/all-in-one-printer/
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Business directory to cloud computing.www.business.com/technology/cloud-computing-servers/
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If your business relies on computers to store records, such as invoices and client files, you run the risk of losing your data, having difficulties accessing it, or running out of memory. One solution to this is online document storage. Cloud computing allows you to store, organize, and work with documents on the Internet, which can leave more free space on your personal computer or serve as a backup to your original files. While this type of storage has numerous benefits, it also has several potential downfalls. Review the costs, advantages, and disadvantages of cloud computing to see if it is a good solution for your business.
As the information stored on your computer becomes more vital to your business, protecting it from loss while maintaining easy access to it becomes imperative. Online document storage addresses these concerns.
Protection from loss
Online document storage protects your data by storing it on a server separate from your computer. According to a survey reported in PC Magazine, 48 percent of small businesses have lost data as a result of hardware or software failure, computer viruses, accidental deletion, or theft. Even if your business location is hit with a catastrophic disaster, your data will remain safely stored and easily accessible once you get back up and running.
When you store your data on a server that is accessible on the Internet, it also becomes accessible to anyone you grant access to. This lets you use the power of cloud computing to share information, presentations, and more with other members of your company, clients, and collaborators.
Not only can you access your data from your work or home computer, but you might also be able to upload and download information directly from your cell phone. You can install a desktop client to let you use all of the features of the online document storage system, or you can access your data through the Web.
When you use cloud computing for data storage, you may need less equipment on your premises. This means a lower cash outlay for you. You also don’t need as many employees, since you need not hire people to run your storage servers.
Many online document storage companies offer extra perks that you don’t get when storing data on a local hard drive. If you are a regular customer of the service, you may be able to access features such as automatic updates and increased storage limits.
Slow bandwidth problems
If you use an online document storage system, slow bandwidth can hamper your use of the service. This is especially true if you have a lot of data to upload or download. You should check with your Internet service provider to make sure there are no upload or download limits that would keep you from accessing the files you need.
When using cloud computing to store files, you are limited as to when you can access those files. If you lose Internet connectivity for some reason, you also lose access to all of your documents. This means that you may be unable to work in a place where there is no Internet access.
Changes in ownership
If the service you are using changes ownership, your data could become unrecoverable. The new owners might also choose to raise the fees for document storage, adding to your expenses. If the company goes out of business suddenly, this can also impact your ability to access your documents.
The cost structure of online document storage services can be complicated. Typically, the lower the fees, the less storage space you have and the less often you will be able to access your files. If the price is dependent on the amount of bandwidth you use in a given month, you could experience widely fluctuating fees as you change how often you access your files.
According to a recent survey, 68% of respondents said that hardware costs were the main reason to switch to cloud computing. The boom in this market in recent years has given rise to a tremendous variety of online document storage companies at a wide range of price points.
Some online document storage, most notably photo storage, is available for free, especially for businesses with small storage needs. Companies that offer free accounts for a small amount of storage often offer a large storage capacity for under $10 each month.
Storage companies that offer guarantees on the safety and security of the data in your account can cost $100 per month, or more. These companies usually back up the data in their accounts on multiple servers, so the added expense may be worthwhile.
The benefits of using online document storage partly depend on the reliability of your Internet service. If you have a high-speed connection with minimal downtime, cloud computing may be preferable to using PC software for file management. With easy access to documents, a simplified process for collaboration, and fewer equipment needs, you can save a significant amount of time and money. Finding a reputable and reliable provider is important, though. You need to ensure that you have enough space for your data and that the provider takes measures to protect your privacy. With a high-quality system in place, you and your employees can focus on services and productivity.
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Online document storage offers a business many advantages over conventional filing systems or software programs. Streamline all of your records into one easily updated and searchable database.
Storing your documents online allows your employees to access all of the records that they may need without having to switch between different software programs or search through drawers and drawers of files that may be unorganized. It also gives you a fast, easy way to find the exact information you need or browse through everything for a quick overview of your business' status.
If the unthinkable happens and your entire system crashes or your paper records are damaged through a fire, flooding or ransacking, an online storage system becomes your lifeline. Many databases are also encrypted to keep your more sensitive documents safe from hackers. The knowledge that your most valuable business files are safe from ever being lost or destroyed gives you confidence. If something happens to the originals, you can retrieve your records anytime you want from the Internet.
Gathering all your data into a secure system is another step in protecting your business. Learn more about the many options available for online document storage by following the links found on this Business.com page.