Keeping track of all of your employees scheduling and work hours may be frustrating and time-consuming, but it doesn’t have to be. Using the latest time and attendance software in your business can help you automatically account hours for payroll, organize employee schedules, and cut down expenses due to miscalculation.
Often, employers give away more money than is actually owed due to intentional misrepresentation, human error and honest mistakes. Be sure that your employees are being compensated for their actual work hours and make scheduling and record keeping easy by using the right time and attendance software.
Already have software? Don’t forget to purchase the hardware you’ll need, like timeclocks.
Benefits of Time and Attendance Software
The benefits of using time and attendance software are extensive, as long as you are choosing the right solution for your business’s size and complexity. Here are some key ways that time and attendance software will benefit your business, no matter what industry you are in.
- Eliminate “buddy punching” problem (where one employee clocks in for another) with biometric time clocks or other more secure options for time-recording.
- Customize your software to account specifically for your business’s time and attendance needs. The latest software allows you to automate certain capabilities, and include or leave out specific features.
- Improve employee morale and relationships by keeping them paid fully and on time for each pay period.
Options for Time Collection
Depending on the type of business you are in, the number of employees you have, and the frequency and nature of your employee check-in system, you will need to determine which time-collection method is right for you.
- If employees are checked in and out at the beginning and end of each day, or are asked to submit their total hours at the end of the pay period, you should choose the method for tracking work hours that best fits your business.
- Time clock and card punches are great for employees in the labor industries, or who work on their feet and work by the hour. Time cards are usually small, and either scan or punch into the machine to record the time at the beginning and end of the shift.
- Web-based computer login stations are commonly used for employees who work in front of the computer. Most use a static IP address, which records the time when employees log in and out of their computer.
- IVR systems allow employees to check in and out of work when they are away from the office. Employees clock in using a cellphone or a landline, and transfer their work hours instantly. This option is great for employees who work in the field or in remote offices.
Scheduling and Attendance
Time and attendance software also makes it easy for employers to schedule and manage their employees. Not only does it provide a system for collecting work hours, but also provides you with features that make it easy to account for changes in availability, vacations, absences, and overtime.
Scheduling software displays employee records clearly and allows you to easily make changes when necessary. Automated features will take into account variations like overtime and adjust payroll calculations where necessary. Be sure to find a program with an employee dashboard – this makes it easy for employees to switch shifts or see what they’ve worked up until that point, and moving forward.
Before deciding on a time and attendance software solution, be sure to shop around and figure out what features you need and what you do not.
Be sure you have a clear understanding of your employee’s work methods in order to understand what method for recording work hours would work best to avoid error and streamline efficiency. If you’re looking for an all-in-one solution, attendance features can be in many HR software packages. However, it can also can be purchased on its own.
If you’re interested in time and attendance software, you may also want to consider HR outsourcing.