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Can anyone recommend a good team communication tool?

I am working with a few people on a project and we keep sending around a lot of emails. I don't want to use a complex project management tool, as I think that would be too much. I would like to find a simple way to communicate without clogging up our inboxes. Thanks for any recommendations.

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Wunderlist - while it looks like a task list on steroids, it's much much more productive than any other project management tool I've used.

As a retired organizing expert I've tried all the ones listed, I kept coming back to Wunderlist. You can create folders for projects, sub-tasks within an item, attach files (image, doc, voice), have conversations with team members in each task, assign due dates / reminders, and access it from all devices (desktop, mobile, iOS, Android ... all this in the free version!

The most important part of finding an effective project management tool is to understand what you need it to be able to do.

Good Luck!



Have you considered the meeting sites and or programs - GoToMeeting is the best one. You can directly collaborate with people there. All they need is a computer with a camera and microphone, which most modern computers have today. And for those who don't have these, Logitech has some great camera-microphone setups, which are quite inexpensive. I got mine for less than $20, and it works just fine.

I have also used some software called TeamViewer. It has similar capabilities as GoToMeeting, and I believe it's free for the private version, which I have. https://www.teamviewer.com/en/index.aspx?pid=google.tv_mac.s.us&gclid=CPCujrqMisYCFZE1aQodnWEA0g

Go to meeting and Team viewer excellent recommendations


Hi Kate:

Try Zoho Connect:

Communicate in Real Time - Posts and Feeds

"Share any information, project updates or even an inspirational quote for the day and attach files. At a glance get to know what is going on in your organization. Keep track of the people, groups, and projects that matter most to you in one place."

Not used it myself but I use many of the Zoho apps. including Zoho Project to manage my support contracts. In general first class apps. at a very reasonable price..

Free edition gives you:

Unlimited Groups - Private and Public
5 Custom Applications ( upto 1000 records)
5 GB ( Shared Storage)
1 Chatroom / Group

With the Enterprise edition you get:

Unlimited groups - Public and private
Unlimited custom apps ( upto 10,000 records)
100GB (Shared document storage)
Unlimited chat rooms / group
Multiple admins, Custom Domain, Customization, Active Directory Sync

Subscription fee - $49 /network/month

More information at http://www.zoho.com/connect/features.html

Best regards,


Anonymous User

I really like Trello www.trello.com its free and can be used on any platform I wrote a blog post on it http://catherinepask.com/top-tools-trello/


I'm using (and recommend) Cureo (Cureo.com) for my long-term clients where we need communications and file sharing, with GoToMeeting for online direct collaboration. I have also used Podio and Asana but those really require a lot more initial thought about how you set it up, similar to Mary-Alice's comment about trello.


I agree with Catherine that Trello is a great tool. It's simple and free. The biggest recommendation I would have when using Trello is to first think through how you want to structure your boards.

We also use Slack to communicate. I love it. It's free and there is a great mobile app that notifies you when new messages come in. You can message individuals or groups and can organize conversations by topic. It's a great way to move all of your team communications out of your inbox and into a separate tool.


I just joined here, and have a hunch you have already found something that works for you. If not, I highly recommend the CommitKeeper app from 4Spires. It is not only makes communication easier, it is designed to improve it via required confirmation of work accepted and work completed, and message structure is designed to facilitate collaboration and mutual responsibility for all involved.. There is no e-mail build up, but a back-up log allows for later review, and even executive review of progress on multiple projects from start to completion. 4Spires CEO is former head of Apple’s HR Systems Technology and Innovation Group (he created the first "paperless" office as soon as the Mac was deployed internally).


Why dont you use ip messenger to send files and communicate with in the local area netork


Hi Kate - I have tried so many PM tools, but some are Teamwork, Podio, 17hats, and more. I am now using one called Wrike and I really like it. It is funny, but one of the features I like best is the ability to 'check off' when a step in the project is complete. You can add email, documents to share and so much more. You have to keep users under five, however, otherwise it is a bit pricey.


Hi, I really like https://asana.com/product. Asana is available everywhere you work--on the Web, iOS, and Android. Very user friendly and intuitive. Allows for simple updating and collaborating of projects in real time. Check out their website and try a free trial.

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