Can anyone recommend a good team communication tool?

I am working with a few people on a project and we keep sending around a lot of emails. I don't want to use a complex project management tool, as I think that would be too much. I would like to find a simple way to communicate without clogging up our inboxes. Thanks for any recommendations.

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One of my favorite topics, and others have responded with excellent suggestions. I will reiterate that before jumping in with a tool, you're clear on what it is you want it to do, and how you plan to use it. Also good to know/think about: how easy will it be to onboard the team? That is, is this a tool they can easily adopt, or will there be a steep learning curve?

Like April, I'm a big fan of Wunderlist, especially for those just getting started with these types of tools, mostly because it's intuitive and easy to adopt - and it's got lots of great features just waiting under the surface for you to explore!

I'm curious: have you landed on a tool, and if so, which one, and how's it going?


Great suggestions everyone. While I have used many of the others mentioned, my favorite is still good old Basecamp. It is simple to use, easy to learn and a great archiving system. inspiration for new business ideas 2017


Try these:


We use DropBox. So easy to share documents to edit, perfect for an interaction and communications tool.
Also Microsoft Access has some great tools for this purpose you require.
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Wunderlist - while it looks like a task list on steroids, it's much much more productive than any other project management tool I've used.

As a retired organizing expert I've tried all the ones listed, I kept coming back to Wunderlist. You can create folders for projects, sub-tasks within an item, attach files (image, doc, voice), have conversations with team members in each task, assign due dates / reminders, and access it from all devices (desktop, mobile, iOS, Android ... all this in the free version!

The most important part of finding an effective project management tool is to understand what you need it to be able to do.

Good Luck!



Have you considered the meeting sites and or programs - GoToMeeting is the best one. You can directly collaborate with people there. All they need is a computer with a camera and microphone, which most modern computers have today. And for those who don't have these, Logitech has some great camera-microphone setups, which are quite inexpensive. I got mine for less than $20, and it works just fine.

I have also used some software called TeamViewer. It has similar capabilities as GoToMeeting, and I believe it's free for the private version, which I have.

Go to meeting and Team viewer excellent recommendations


Hi Kate:

Try Zoho Connect:

Communicate in Real Time - Posts and Feeds

"Share any information, project updates or even an inspirational quote for the day and attach files. At a glance get to know what is going on in your organization. Keep track of the people, groups, and projects that matter most to you in one place."

Not used it myself but I use many of the Zoho apps. including Zoho Project to manage my support contracts. In general first class apps. at a very reasonable price..

Free edition gives you:

Unlimited Groups - Private and Public
5 Custom Applications ( upto 1000 records)
5 GB ( Shared Storage)
1 Chatroom / Group

With the Enterprise edition you get:

Unlimited groups - Public and private
Unlimited custom apps ( upto 10,000 records)
100GB (Shared document storage)
Unlimited chat rooms / group
Multiple admins, Custom Domain, Customization, Active Directory Sync

Subscription fee - $49 /network/month

More information at

Best regards,


0 free and paid versions!!


Honestly, if you don't want to be emailing files around, a SharePoint site is very easy. If you already have Office 365, or you work for a company of more than a few dozen people, it is VERY likely you have a Sharepoint installation available to you. If not, the next best thing for sharing files is OneDrive, which is free and easy to use. When I was collaborating among three authors, and three more folks at my publisher for my latest book, we used my free OneDrive for everything.

If you want the tool for tracking tasks, on the other hand, consider JIRA. You can set up a KANBAN board or SCRUM project in a few clicks. It's quick, simple, and visual. Moving a task from one status to another moves it on a visual board, and you can review with the entire team easily on that board. I've seen Jira used for many sizes of projects, from one person to teams of 20. If you have a larger team, a better tool is needed.

Good luck.


Realtime Board is a great team collaboration tool for your staff & project team. It is geared more towards collaboration.

For both collaboration and project management, I agree heavily with Allen Batten's response to use Zoho. We use that platform.

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