How can I get organized?

A favorite client is nothing short of an organizational jedi. She has the most empty email box I have ever seen, aside from a brand new one. I am looking to inherit top tips, tricks, apps and habits to help me organize projects. I know there is Asana, etc, but email, docs, reporting all seem to demand an overhaul currently.

Answer This Question
Expert Answers
Sort by Date Sort by Votes
13

Hi Kahshanna, when I do my time management training for clients I give them a range of tools to take away and try out because different things appeal to different people. But one thing you might want to try is working in 90 minute 'chunks'. So, you decide what it is that you want to work on, get everything ready for that, turn your phone to silent, set the timer, and then you work on that thing and that thing only. At the end of the 90 minutes, even if you are in the flow and going great guns, you take a break, a real break - get a cup of tea, short walk - anything that is nothing to do with the task. Then, if you need to do more work on it, you do the same thing again. This works well because our brains tend to cycle in 90 minutes and we begin to lose concentration at the end of that period. I also find that doing this, I tend to really get down to the task because I know I only have 90 minutes. I don't know if you would like other tips like this but I have published a few on my blog posts and LinkedIn profile. Contact me if I can help further.

Thank you Hazel. The 90-minute turn around is something I find that helps - but adhering to a more decisive break is something to consider! I may write a blurb on this at some time. Do you mind if I quote you and use your name?

12

Great suggestions from lots of people, here! I am a fan of Evernote because of it's great search capability and that it can link with your computer, phone, tablet.

How is your mental clutter? If you are overwhelmed mentally, that is going to effect your ability to get organized. Do you meditate? Take mental breaks? Even if you sit and close your eyes and concentrate on your breathing it can make a huge difference.

7

Unplug from just about everything, Simplify your World:
1. Social, Strategize, Share 6am till noon
2. Create, Call, Campaign 2pm to 5 pm
3. Meet, Mix, Mash 6 pm to 10 pm

Andrew, thank you. This insight helps. I may write a blurb on this at some time. Do you mind if I quote you and use your name?

Hi Kahshanna, feel free to quote me. Best, Andrew

6

"I attribute so much of any success that I’ve had to being out in the world and being able to immerse myself with different cultures and people." - Lisa Ling

Being organized to free you up so that you can be out in the world doing what you love!

1. Three most Important Tasks. Writing down and making mental note of your top 3 tasks to get done for the day. Everything else seems to fall into place if I do that. This is called a MIND DUMP!

2. An easy and workable task list, or to do list. I use Wunderlist & Asana. Choose one tool and stick with it. Keep a to-do list app that syncs with your mobile phone (so you can add stuff as and when you remember it). And make sure every item has a due date. The ones I use do just that!

3. Do one thing at a time. Do it now.

4. Make use of the word "NO".

5. Change. It obsoletes unimportant things. It brings down any method or idea that isn’t timeless. It brings up newer and more important things that you and others can’t resist anymore. Best of all: it’s an organizing tool that operates itself. You simply have to embrace it.

6. Delegate. Learn to trust people with critical tasks in all areas of your life. When you learn to effectively delegate tasks you actually find that it is easier to keep the stuff you cannot delegate better organized.

7. As for your EMAIL, Clean out your inbox constantly.

Thank you, Kenneth! MD of the day, I love it. I may write a blurb on this at some time. Do you mind if I quote you and use your name?

5

Automate as much as you can Kahshanna. Use email filters to keep inbox clutter-free. Set a time of cleaning and stick to the routine even if you have just one email to trash.

Use email scheduler to save time. I love sidekick.

Todoist is good to keep me on track for completing tasks. Not more than 6 tasks a day. 3 big - 3 small

Create a blueprint of weekly reporting for yourself (helps with self review) and clients. One time effort but saves hours for lifetime.

Many things are there to automate and minimize your professional and personal life.

Sunita, thank you. Decluttering is an important muscle to develop. Do you have a weekly reporting tool you recommend, or formula?

Not sure how much relevant it would be, but try https://www.rescuetime.com/ I just ensure I keep 20 minutes everyday to de-clutter and review without any excuse.

Thank you...I may write a short blurb about this. Are you comfortable with being quoted and referenced?

Sure. Go ahead!

5

You can start with these tools to help.

1. Slack.com - Team collaboration
2. Trello.com - Project mgmt / managing Tasks
3. AirTable.com - Manage your Spreadsheets / Information

These are what I use and mainly that's all. You can figure out the rest
here are my link for tools for startups
https://trello.com/b/sYxiES2F/tools-for-entrepreneurs

4

Your to do list should comprise your most important things of the day at the top. Emails could be done before or after lunch and no more than thirty (30) minutes. Things that don't need your direct attention should be delegated to specific persons. Emergencies... should always be taken care of with personnel that can take over when the fire is out. Evernote, Wunderlist, & Asana are some helpers to make life easier and sync your day.

Cheers, Jack
Arnold Group, LLC

4

I have written an article on how to organize all of your projects. I also have other articles on email, apps, etc. Most of my articles are office/work related. Here is the overview article: http://configurationconnection.com/top-tips-for-all-organizing-projects/

3

Good evening,
Kahshanna I can not advise with respect to tips, however I do know that it takes 21 days to make of break a habit. So apparently if you manage to structure your goal to remain more systematic and structured, you may find you become more organized. Extend that effort for a series of days, on into week(s) and find/meet, Kahshanna the noticeably more organized.
Best Regards,
Curtis Wragg

3

Plan your work; work your plan. Time spent planning saves untold hours in execution. Implementing regular planning strategies will sharpen your focus, thereby keeping you on track:

Are you sure you want to report this content?

YesNo

Login to Business.com

Login with Your Account
Forgot Password?
New to Business.com? Join for Free

Join Business.com

Sign Up with Your Social Account
Create an Account
Sign In

Use of this website constitutes acceptance of the Terms of Use, Community Guidelines, and Privacy Policy.

Reset Your Password

Enter your email address and we'll send you an email with a link to reset your password.

Cancel