How does a good product manager oversee multiple projects?
On top of being responsible for product development, I also oversee hiring and help the PM's on other teams. How do I split my time to feel like I'm productively overseeing additional projects without taking the focus away from my own responsibilities?
Set a specific amount of time for each area that needs your time each week. and allot a small time frame for random stuff to come up. don't do it all from behind your computer. but make it a point to go and see the people that your working with. have them show you there project. and positively critique it. But make sure that you stay with in your time frame. lets say that you take 3 days to review projects. 1 day for the PM's. and one day for random thing's that come up i.e: a timeframe that might not be met if you don't infest your time.
Build trust, be very specific about your expectations--- Both your own and other PMs you are helping. Work with the difficult areas first and the mundane part of your job after. And again you must qualify and quantify all the projects, understand which is most important, have all dates on when completion is expected and monitor yours and other PM projects accordingly...I always had a calendar with expected dates on various stages of the projects
Honestly, sound more like you need a PM Director. Sounds like you have spread yourself thin. Product Development, Hiring and managing your PM's is a lot on your plate.
Using a project management tool helps me to indicate my priority task at first. There are so many but I use Basecamp, this is user friendly and will help you to prioritise the task.
Please read book about time management e.g Time Topology and also task management ,...there are also so many tools are available about task management and also please attend workshop according to your problem, there are so many spokesman are available,e.g Anthony Robin
Clearly identify time and activity with a calendar or timeline plan.
Determine the required tasks and responsibilities for each area of support and oversight you have responsibility for.
"Project Manage" your own day with deliverables and due dates/times.
Adjust your time/resources as needed to meet due dates.
The key is having an understanding of, and a realistic approach regarding assessing the time that will be required for you to accomplish the tasks that you are responsible for. Common sense calls for you to prioritize how you allocate your time according to this schedule.
By all means, help whomever you can but you must take care to put all of your energy and ability into completing (or making the scheduled progress) on your projects before you look to spend your time on someone else's work.
From my work experience, it's vital when you're over-used or over in-demand, to use that star appeal you obviously have to recruit within the company. Don't be afraid of cross-recruiting teams - they obviously want you to go far!
You either need a really good memory (which I have), or use a system. I use Mavenlink and find it good. However, because I am not US based, it doesn't sync with my Quickbooks properly.
Gabriel, Having weekly review sessions with the PM's will help you to visualize and track the status of each project. Also hopefully your team is using shared tools such as MS 365 Portal Sharepoint where a MS Project (Or other Project Tracking Tools) Change Management, Issue Logs, Shared Documents, and other important information can be recorded and reviewed at a glance. You can also request weekly reports prior to each session to find out status of the project before the week reviews.
A top down approach with the PM's may also compel them to perform their roles in driving the projects to the expected outcome prior to the weekly sessions.
The sessions could be held via teleconference, webinars, etc.
This will free you up on other days to coordinate other activities and task you need to accomplish.
Best wishes, Donna Ghanney, CPLC Business Coach and Consultant