What techniques do you implement to stay more productive?
I have used pomodoro method to keep my priorities straight & focus on the things that matter most. What small yet impactful lifestyle changes have you made to be more efficient or to simplify your life by staying productive with the right things each day. How do you determine what becomes your highest priority especially with equally important tasks. Please share with others your tips and tricks to make our mosaicHub community more effective.
I love this question so much, I had to take a moment to answer it with humor and then be a bit serious. First of all, the technique I implement daily to stay more productive is, I drink more coffee. That is my lifestyle change that has helped me be more efficient and makes me very happy. I remember when Francesco Cirillo invented this pomodoro technique. Regan was President, here in the US. And that was the time when geeky ideas were coming about. If you didn't do certain things, you were square. I tried that method. Never really worked for me because I learned that everytime I break, it takes me 20 or more minutes to get back on track. So my methods are to work through a project, if I need a break in an hour or so, I take one. I schedule my time by using my calendar, and I don't take calls when I am working on a project that requires my 100% presence. As for my priorities, I set goals and deadlines for my projects with my clients. I determine priorities based on emergency's. Not all of my clients have emergencies, but sometimes when I am working on a project and I get a new client which require emergency services; then I alert my clients, who were there once...that I have to manage something and let them know that I will be pulling myself off of their project for "x" amount of days or hours or a week. It happens. I believe that being open with my clients, (not divulging privacy), keeps my business on the up and up with my clients. So when I do fall behind on something, that it's forgiven with their blessing before I begin another journey. Now don't misunderstand, I use VA's. There's some things I just won't do in my mundane world. I like complex. So that is the world I work in. So I guess understanding your own niche is really important too. Just as long as there is some great dark roast in the cup next to me, close at hand.
I believe that the major concern in being productive is the time aspects that contributes the major stake in the segment of time management. Specifically to have a good control on the time management, the tool that we preferably use is the hours tracker from Replicon - http://www.replicon.com/olp/hours-tracking-software.aspx that helps manage the time by keeping good track of it and approaching for a streamlined process to reach out to the destination level.
Its about attitude. There are 24 hours in the day and I try to use them according to situation and prioritorize things.
1. Get back to basics: A good night's sleep and early rise
2. Set goals and practice discipline
3. Give yourself some "alone time"--and a few cups of coffee, tea or water
4. Reflect on previous positive experiences
5. Avoid things that kill your productivity
Have defined goals. Plan your week everry Sunday. Reasses every evening and plan the next day. Track your results so you can see where improvements can be made. If you are not achieving what your scheduled, don't be too hard on yourself. Reasses and repair as you learn.
I set weekly and monthly goals. Breaking up my day into learning/reading and keeping abreast of change, another chunk of my day is brainstorming for my clients--focusing on strategy, ideation, and broadbase thinking. Other parts of my day are on exercise to allow myself the time to creatively think and let go of the details and prevent stress overload.
Most of my day is spent on project plans, writing, developing customer experience maps, website audits, and the tasks of the job at hand. Balance is the key. You can't provide clear, thoughtful strategy or manage tasks if you don't get out of the minutia. I set aside time to participate in networking events and getting out of the office to meet people and keep my social skills up to par.
The biggest challenge is to prioritize your structure and be disciplined enough to keep your structure that works for you in tact.
I use Google calendar to keep me on track for meetings, personal and professional events, and appointments on my iPhone. I also have a place on my on my iPhone to take notes. I can access documents on the iPhone using Dropbox and Evernote.
I've developed a time tracker in Excel to keep track of how much time I'm spending on client work throughout the day. As a small business owner it is very easy to become distracted with personal tasks if you don't have a way to keep focused. I also use Podio for project management, and have running tasks lists. Lastly, I have an assistant who also helps manage projects and keep me on task.
Delegate what I can.
Delegate what I can't do - To the people who can and have the skills.
Deal with the rest.
Allow for DND (Do Not Disturb) time slabs during the day. usually 2 x 30 min each day.
Do not answer emails straight away.
(it's amazing how many emails resolve themselves with an hour or 2 )
Spend an extra 1/2 hr at the start and end of the day.
Do not spend more than 1/2 hr on any one task.- Come back to it later if you have to.
That way you are fresher, plus you have allowed your sub consensus a little time to work on it.
Great article on productivity: http://m.entrepreneur.com/article/232755
Eliminate those which are demoralizing, demotivating or negativity in the culture. Practice just unbiased procedure. Can't guarantee 100% positivity, as it is impossible and imbalanced. Both positivity and negativity shall exist for balanced environment. But the negativity should be an inducer for better productivity or better quality. For example, stress is not good but there are good stress and bad stress. Bad stress ruins things. Good stress pushes, motivates and exhilarates for improvement.
Deal with all of the negatives on your desk, first thing in the morning. Then focus on income producing activity. Take care of your best assets - the people who work for you and make sure that all of them are singing from the same hymn sheet. These things alone will keep you focused on whats important in your life and business.
all good answers, but some talk about quite complex tools and methods like Kaplans BSC f.ex.
U want easy and simple priorisation and time management?
Lookup the 'Eisenhower matrix' :-)
all u need :-)
my 2 cents
I set aside 30 minutes on a Sunday to plan for the week ahead.
I use a Weekly Action Plan to list the projects I'm working on (including kids, home and health and well as work) and have just 5 things I will achieve.
We tend to overestimate what we can achieve in the short term and underestimate what we can achieve in the long term!
It is a constant process and one must keep up the market conditions and keep developing and doing r&d and innovation. There is no end to this process in the global economy. Price structure, market share, diversification and updating the knowledge is a must. Pradeep Berry
I think TIME MANAGEMENT is an ongoing challenge to productivity. Until you learn a process to live by and how to ever avoid traps all the Goals or Delegating will fall into the same challenges for attention.
Priorities for a person can only be set by that person based on the need of the activity to move a project towards it completion.A business plan and a progress report are two things that keeps the focus.
The change that is needed to keep one focus is Mental Toughness and critical thinking that is outline and defined by by Steve Siebold in his book....'177 Mental Toughness Secrets Of The World Class'
I jot down the goals that are SMART and work according to those timelines - but from the desired end result to the start of the idea. I find it easier then to prioritise want needs to be done first, second and so on. So if I want to get a better paying job, for example, I select the type of job I want and tailor my skills to suit that space by obtaining the qualification or experience I need to suit the job spec. Is this too simplistic?
Someone once said put one thing on your to do list and do it!
Realizing that the sun does not rise and shine with me. Understanding that the true backbone of any company is its people and doing what it takes to make sure I have done all that I could to make their work experience good. This translate to how they interact with the life blood of any company, its customers as well as the other workers.
The first thing is to narrow down what is the biggest obstacle to productivity. One of the top obstacles for people is EMAIL. The average person receives 110 emails a day not including spam. For people like me it can be over 150! If you are able to better manage your email, I believe many will be more productive. I have an article posted below since it would take awhile to explain what I did to help me overcome email burying me or having to declare email bankruptcy!