What are the best web tools/mobile apps for productivity?
Which tools/apps will best enable me to start my own business and maintain a high level of productivity? Which do you prefer and recommend? I'm looking to start an app-development company and seem to be juggling 100 tasks each day.
A lot of what will help depends on the nature of your business.
I've had great success with Basecamp for managing projects across a team or Todoist if it's just you running solo and you need extra organization.
Feedly and Flipbook are great sources for curating content and a basic spreadsheet can help you establish a good starting point for a social media calendar. I set aside a small block of time two days out of the week to review Google Alerts for relative topics and curate content that I schedule to share with BufferApp for the coming days/week.
Committing time to social media every day is important but can be overwhelming if you are trying to keep up with daily posting/activity goals. I've been trying out Commun.it to keep up with engagement on Twitter.
I recently trained a new sales team at a small call center for Pipedrive which is a great resource if you need an affordable and effective CRM.
Are you ready to boost your productivity for the entire year? Check out these 25 excellent apps that i guarantee will save up to five minutes of your day:
1. 1Password – If you are like most people, creating strong passwords is more of a chore than a security measure. 1Password builds the code generation for you, as well as saves everything in one place for all of your logins.
2. Action Launcher – Action Launcher is an Android app that organizes everything on your smartphone for super fast browsing. Access each meticulously placed application on your home screen via one quick swipe.
3. Alfred – If you are looking for a virtual personal assistant limited by the actions on your computer, you found it with Alfred! This quick app opens any document or program on your computer with one or two keystrokes.
4. Any.do – This tool is the task and to-do list of the 21st century. Any.do is the suite of productivity apps, which helps you memo, prioritize, organize, and auto-type your way to efficiency.
5. Clockwork Tomato – It is time to take your productivity by the horns! Clockwork Tomato is a timer app that breaks down your work activity into 25-minute intervals separated by short breaks.
6. CloudOn – Stay connected to all of your important online cloud documents and storage with CloudOn. Whether you are in an office or traveling on the road, CloudOn combines the ease of using a mobile device and the cooperation of sharing data with your team.
7. Cobook – Address book contacts are meant to be kept in line! Cobook matches up address book information, social profiles, and more in an all-in-one identity information application.
8. EasilyDo – Find all of your appointments, events, and meetings, integrated right into your phone with EasilyDo. Join conference calls with one tap, keep boarding passes on hand, and procure a new smart assistant instantly!
9. Fluid – Everyone loves to access their favorite webpages their Mac dock. Fluid gives you the power to turn pages into easy-access icons.
10. Found – We discovered the perfect explorer app for you. Found offers up a lightening fast search function for Mac users that makes finding documents and apps easy to use, even across DropBox.
11. Google Keep - Take a quick snapshot, jot down a note, or set a fast reminder, all with the power of Google Keep. This Chrome extension color-codes your lists and notes, and the app is available offline.
12. IFTTT – Put your applications to work for you with this nifty application! Use IFTTT to set up “if-then” statements: if you post a photo on Facebook, then save it to Dropbox. Use this pattern with various applicationss for maximum efficiency!
13. LastPass – Are you tired of trying to remember every passcode to your 100 favorite sites? LastPass will be the last password you need to memorize in this nifty app.
14. Mailbox – Most businesses would love to review their mail faster on a daily basis. Mailbox makes it easy to focus on the important items and clip the irrelevant with the touch of your mobile or tablet device.
15. OnLive Desktop – You may have heard of OnLive for playing video games on your PC, but OnliveLive Desktop allows you to access your PC from your tablet or anywhere you want! Coming soon to Mac OS X and a television near you.
16. Pocket – Running in circles trying to keep your favorite websites on a leash? Pocket keeps all your websites cozy and nice in an app that archives everything with a click of a button.
17. Quip – Looks are everything with Quip. Process your documents from the convenience of any device, and they are rendered in a beautiful interface.
18. Rapportive – Finding emails has never been easier with Rapportive. Whether you want to get in contact with a superior of another company or just market your wares, Rapportive will match up your email queries with online identities.
19. Readability – Read comfortably anytime and anywhere with this beautiful tool. Readability turns a webpage into a clean and clear page. You can quickly navigate and save pages on your computer or smartphone.
20. Simplenote – Want to make taking notes fast and easy? Download Simplenote to keep yourself organized and use it from anywhere In addition, you can keep your lists backed up to not forget a single accomplished task!
21. Skitch – As a robust screen capture tool, Evernote’s Skitch provides features that allow you to annotate in a pinch! Use it on your desktop, tablet, or mobile device.
22. Todoist – This app is the ultimate productivity software and task manager for your browser. Take care of to-do items and organize your goals through a beautiful HTML5 user interface.
23. Unroll me – Get your inbox clutter-free in minutes. This application allows you to instantly unsubscribe from any/all of your email subscriptions.
24. Weebly – When you are in a hurry to create a slick website, look no further than Weebly. Use the Weebly app to rack up a high quality site, and take advantage of the e-commerce tools and unique themes at your disposal.
25. Wunderlist – Collaborate on tasks and share lists using Wunderlist. Get anything done with cloud-syncing, multi-device connection, and calendar notifications, due dates, and reminders.
Bryan; Use a "To Do" list. Old fashioned paper and pencil works just fine. However, since you ARE starting an app-development company, I find using the to do list with a reminder on my iPad works well. A to do list, keeps you on track, focused and productive. If you have time management and lack of focus issues, hire a good coach.
CRM for your client sales integrated with email. Zoho or Base
Accounting App-track all business expenses
May have one that also works integrated with your CRM
Evernote or something similar
And what type of company?
I actually use quite a few as with having 3 companies that do 3 different industries... being connected and being productive on the move is a must for me.
My DAILY list of apps are...
iCloud / iWork
Bitrix <-- By far the best CRM for sales I have found.
iSource <-- Fugly iSource Reader
Uber <-- Keep me on the Move
Small list but it keeps me INKOTG (in the know, on the go).
There are a few that are necessary.
1. TurboScan is a phenomenal app for scanning and creating pdf's. I use this everyday.
2. Zoho Invoice is great if you are creating invoices. It controls expenses, hours and creates invoices for you to send directly to any contacts you have created in the app or have on your phone or device.
3. Pages, Keynote and Numbers are great too if you are a Mac user. These are great for creating quick decks, advertising campaigns and more.
4. SignNow is another app that is really great for signing documents on the move and they create a copy on your device or in the cloud. They also can send pdf's of the document to anywhere as it links to your email. Pretty cool.
When it comes to productivity, I looked out at one approach that meets the requirement. I feel that the time is one of the major aspect of productivity aspect. And for that particular approach, the tool that I have been using for the productivity is the cloud based hours tracking software from Replicon. Along with the time tracking and management, the tool is also capable of managing the tasks and projects. Check it out here - http://www.replicon.com/
I love and use evernote everyday! It's cross platform. I also love LastPass. It's an encrypted password vault, and is one of the best out there, and extremely affordable.
For one of our projects we use Trello. It works across multiple devices and tablets as well as having a web interface. You can assign people to teams and projects and it has a very SCRUM feel to it but I use if for tech and non-tech projects.
I am pretty sure it's free, but I could be wrong. I've had it on my phone for a while and don't remember.
JotNot Pro -- allows you to create pdf files from hardcopy with your smartphone and email them. Cool. You can fax them too -- for a fee.
I use Insightly (http://www.insightly.com) for CRM, Lead development, Project Management and Task Management. For small companies free of charge. Also for mobile and tablet.
Keeping your time registered is always a great tool for enhancing productivity. I use http://www.yanomo.com/, also with mobile app and for small businesses this costs $ 5 per month. A great tool. Keeping time is probably the best productivity enhancer, it will give you great insights in how you spend your time and what has been productive and not. Highly recommended!
If you like, you can connect these two with https://zapier.com/ or build your own interface, as Insightly makes the API available.
As has already been mentioned, Everrnote is a great productivity resource/tool. However, what is often lacking is information on how to implement the tool productively. Here is a link with good direction on how use Evernote with your email client to be productive. www.thesecretweapon.org/
Evernote is great to keep track of project details.
Trello is probably more down your alley in terms of a lightweight, web-based project management tool. Nice, easy drag/drop and bulletin board functionality.
I too use Drop Box and Evernote and a conference call product called Zoom. It's better than Skype when you have multiple folks joining the call.I hope this helps and thanks to everyone adding the things they use and like as well. There was a lot of "stuff" that I'd never heard of at all.
There are several free or low cost solutions. The Google mobile apps are by far some of the best to assist with productivity on the go. Other options include DejaOffice which, if using Microsoft Outlook, can sync contacts, memos, calendars and task lists to your phone.
My top 3 tools/apps that I've been using for quite some time now are:
1. Zoho - offers a whole suite of apps including email, calendar, document creation tools, accounting, project management, etc. Many of these apps are free.
2. HelloSign - for electronically signing documents with clients.
3. Wunderlist - simple, but effective task list management app.
- Any.do is a collaborative (or personal) task-management app for iOS, Android, and Chrome.
- Boxer: Email is a persistent pain for a lot of people. Finding an email app that gives you the tools you need to help you better manage your particular inbox can make all the difference.
- Brewster is an excellent contact manager; if everyone used it, no one would ever waste any time cleaning up their address books.
- Do.com: Poorly managed meetings are a huge productivity killer, and that's where Do.com comes in.
- Doodle.com: Let's say you have five people and need to find a time and date to meet that works for everyone.
In my opinion, EVERNOTE is the great one to be a good example of productivity app....and another one to follow a data visualization, consulting ROAMBI ....this app is excellent to created and demonstrate data graphics evolutions....
I used Evernote back in college for a lot of stuff and google drive is always good - easy to share. You should use something like github as well if you are doing code, depends on what kind of information you are trying to share. You should also try to find a lucidchart like app cause flow charts work really well for explaining things.
Write yourself a simple MS access Database or get a qualified student to help you. Record all of your tasks and sort each by a,b or c. a- important, b- necessary, c- should do. Then use a "do by" date field. This will generate you a daily report on your work load. Also include all of your customers data this will compile you a living database of clients linked with the appropriate task, general tasks are as the are called and stand alone. Remember garbage in garbage out so make sure your data model functions for your specific task listings or the database will get too large to handle and make it difficult to manipulate the reporting functionality. You will also build a brilliant mail merge system for mail shots and yearly events such as Christmas cards fo customers etc.. Good luck.